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Non-Catalog Requests in iProcurement

SU Internet Procurement, also referred to as iProcurement, is used to facilitate the purchasing of goods and services through a suite of connected systems including: Stanford’s Amazon Business account, SmartMart Catalog Suppliers, Non-Catalog Requests and SmartMart Contracts.

Use Non-Catalog Requests to purchase goods and services not available through Amazon Business or SmartMart Catalog Suppliers. Use SmartMart Contracts for purchases of goods and services that require Stanford signature, regardless of dollar amount, including zero dollar purchases.

A non-catalog purchase requisition, also called a non-catalog request, is a purchasing method accessed through iProcurement that is used to purchase services or goods. Before initiating a new non-catalog purchase requisition, Stanford purchasers should review goods offered by Amazon Business and SmartMart Catalog Suppliers, which offer a streamlined and efficient ordering process. 

To review the purchase order process, including required documentation and requirements for certain transactions, refer to Topic Overview: Purchase Order Process.  

Purchases Requiring a Contract

  • A contract is required for most purchases of goods and services that require Stanford signature, regardless of dollar amount, including zero dollar agreements. 
  • New and amended contract requests of any or no dollar amount are submitted to Procurement Services through the SmartMart Contracts system within iProcurement.
  • To learn more about that contracts process at Stanford, refer to Topic Overview: Contracts

Gaining Access to iProcurement

Effective February 20, 2023, new users of the iProcurement suite will need to:

Students and Post-Grads require an additional set-up. To request student access to Oracle Financials, please submit a support request

March 2023, FMS reached out to individuals who received automatic access to iProcurement prior to 2/20/23 and provide instructions on the need to complete the above required training within a 90 day period to retain their current iProcurement access. For more information, see news announcement Change to iProcurement Access: New Course Supports Preferred Purchasing at Stanford.

Browser Requirements

For important information on which browsers are authorized for iProcurement, review the Administrative System Browser Requirements.

The following online course is available to help members of the Stanford community select the most appropriate purchasing methods for their transactions, recognizing why one method is better than another and what risks and benefits are associated with using one method as opposed to another. Successful completion of the course is recommended for all individuals involved in the purchasing process and required for those who need access to iProcurement.

For step-by-step instructions, refer to the How To section of this page. 

Category How-to Instructions

Oracle Basics

iProcurement Basics
New Non-Catalog Requests
Equipment Loans and Purchases
Change/Cancel/Close Purchase Orders
Receiving and Returns
Payment Options
Last Updated: May 17, 2023


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