This page will review Non-Catalog Requests in the iProcurement system.
About
Non-Catalog Requests are created in iProcurement to purchase goods and services when not available in Amazon Business and SmartMart.
Non-Catalog Requests Under $25,000
- There is a $25,000 threshold for self-service purchase requisitions (that do not require a contract). The PO is automatically transmitted to the supplier with an email confirmation.
- For the $25,000 maximum, the tax is included, however the freight charges are not.No printing or faxing of orders to suppliers.
- Within 24 hours of department approval, the originator will receive a confirmation email with PO number and the purchase order will be automatically emailed to the supplier.
- Refer to Topic Overview: Life Cycle of a Purchase Order for more information.
Non-Catalog Requests Above $25,000
- For requisitions $25,000 and above, Purchasing will work with the originator to define requirements, source the required goods or services and negotiate pricing. It is required that a Competitive Bid or a completed Single/Sole Source Justification form is attached. Purchasing will reject requisitions submitted without the necessary attachments. If desired, it is possible to submit the requisition indicating that you would like Procurement to solicit competitive bids.
- Department approvers will then have all the information they need to review and approve the requisition.
- Within 24 hours of department approval, the originator will receive a confirmation email with PO number and the purchase order will be automatically emailed to the supplier.
- Refer to Topic Overview: Life Cycle of a Purchase Order for more information.
Purchases Requiring a Bilateral Contract
- Some purchases require a bilateral contract, refer to Topic Overview: When a Contract Is Required.
Visit the Newsroom for recent announcements and subscribe to receive future Expense Requests system updates and enhancements.
Access
Gaining Access to iProcurement
All university employees with active SUNet IDs are automatically granted access and authority to initiate all types of purchase requisitions.
- Non-employee students require sponsorship by a Stanford employee. Please submit a Support Request to request this access.
Browser Requirements
For important information on which browsers are authorized for the iProcurement application (including Non-Catalog Requests) refer to the Administrative System Browser Requirements.
Learning
For New Users
New employees or users are strongly encouraged to take FIN-412: Purchasing Using Stanford's SmartMart WebEx class. Additionally, FIN-0410: Non-Catalog Purchases Using Oracle Internet Procurement class is available for non-catalog ordering.
How tos
| Category | How-to Instructions |
|---|---|
|
Oracle Basics |
|
| iProcurement Basics |
|
| New Non-Catalog Requests |
|
| Equipment Loans and Purchases | |
| Change/Cancel/Close Purchase Orders | |
| Receiving and Returns | |
| Invoices | |
| Payment Options | |
| Status |
- Step-by-step instructions for transaction approvers are available at:
- Step-by-step instructions for viewing and requesting suppliers are available at:
Resources
- Buy & Pay Guide
- Expenditure Type Query (Launch Oracle and open SU Inquiry Tools and Forms folder)
- Expenditure Types and Suppliers Exempted from Sales Tax
- Definitions and Examples of Common Tax Exempt Categories
- Single/Sole Source Justification Form
- Subaward Resources on the DoResearch website
- Common Browser Issues and Resolutions
Reporting
For information about purchase requisitions, purchase orders, AP invoices, suppliers and supplier payments reporting, use:
For information about OBI, refer to OBI Financial Reporting.
