Introduction

This page will review Non-Catalog Requests in the iProcurement system. 

Non-Catalog Requests are created in iProcurement to purchase goods and services when not available in Amazon Business and SmartMart.

Non-Catalog Requests Under $25,000

  • There is a $25,000 threshold for self-service purchase requisitions (that do not require a contract). The PO is automatically transmitted to the supplier with an email confirmation.
  • For the $25,000 maximum, the tax is included, however the freight charges are not.No printing or faxing of orders to suppliers.
  • Within 24 hours of department approval, the originator will receive a confirmation email with PO number and the purchase order will be automatically emailed to the supplier.
  • Refer to Topic Overview: Life Cycle of a Purchase Order for more information.

Non-Catalog Requests Above $25,000

  • For requisitions $25,000 and above, Purchasing will work with the originator to define requirements, source the required goods or services and negotiate pricing. It is required that a Competitive Bid or a completed Single/Sole Source Justification form is attached. Purchasing will reject requisitions submitted without the necessary attachments. If desired, it is possible to submit the requisition indicating that you would like Procurement to solicit competitive bids.
  • Department approvers will then have all the information they need to review and approve the requisition.
  • Within 24 hours of department approval, the originator will receive a confirmation email with PO number and the purchase order will be automatically emailed to the supplier.
  • Refer to Topic Overview: Life Cycle of a Purchase Order for more information.

Purchases Requiring a Bilateral Contract

Visit the Newsroom for recent announcements and subscribe to receive future Expense Requests system updates and enhancements.

Gaining Access to iProcurement

All university employees with active SUNet IDs are automatically granted access and authority to initiate all types of purchase requisitions.

  • Non-employee students require sponsorship by a Stanford employee. Please submit a Support Request to request this access.

Browser Requirements

For important information on which browsers are authorized for the iProcurement application (including Non-Catalog Requests) refer to the Administrative System Browser Requirements.

For New Users

New employees or users are strongly encouraged to take FIN-412: Purchasing Using Stanford's SmartMart WebEx class. Additionally, FIN-0410: Non-Catalog Purchases Using Oracle Internet Procurement class is available for non-catalog ordering.

Category How-to Instructions

Oracle Basics

iProcurement Basics
New Non-Catalog Requests
Equipment Loans and Purchases
Change/Cancel/Close Purchase Orders
Receiving and Returns
Invoices
Payment Options
Status

For information about purchase requisitions, purchase orders, AP invoices, suppliers and supplier payments reporting, use:

For information about OBI, refer to OBI Financial Reporting.

Questions?

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