Key Travel is one of several booking options within the Stanford Travel Program, serving faculty, staff, students, affiliates, and postdocs who need to book academic travel. Key Travel offers a designated team of travel agents to assist with complex trips, and supports reservations for airfare, lodging, and ground transportation.
About
Key Travel is recommended for individuals who prefer working with an expert travel consultant, especially for complex international trips.
When to Use Key Travel
Use Key Travel to book:
- University-sponsored flights, hotels, and rental cars (with certain exceptions)
- Complex international travel requiring expert consultation
- Travel requiring consultation with a dedicated team specializing in academic and humanitarian sector travel
- Multi-person travel bookings (Key Travel allows booking multiple travelers, such as family members, on the same reservation online or with a travel agent)
Key Travel cannot be used for personal travel except in certain situations, such as travel for a companion accompanying a Stanford traveler on a business trip.
System Capabilities
Key Travel provides:
- Integration with Stanford's Travel Registry
- Access to Stanford-negotiated rates and flexible academic international airfares
- Online and agent-assisted booking options
Expense Reporting
Transaction Preparers: When completing a travel expense report, select "Stanford Travel – Key Travel" as the booking method.
Access
All faculty, staff, students, affiliates, and postdocs have a Key Travel profile and can log in to Key Travel with their Stanford email (SUNetID@stanford.edu) and password via Stanford single sign-on (SSO). If you are unable to log in, submit a Get Assistance with a Travel Profile request.
Stay Updated on Travel Changes
Get real-time travel alerts by downloading the relevant apps:
- Download airline, hotel, and rental car apps for your specific travel providers
- Download the Key Travel app
Special Booking Scenarios
For guidance on guest travel, multi-person trips, and groups of 10 or more, learn more in the Topic Overview: Planning and Booking Travel.
Learning
FIN-0400: Traveling for Stanford
This course is required for Stanford Travel Card (TCard) holders and is recommended for all business travelers. Learn more in the FIN-0400: Traveling for Stanford course.
How tos
For Stanford Travelers and Travel Arrangers
Resources
Travel Expense Management
Learn more in the Resource: Managing Expenses Related to Travel Cancellations, including:
- Flight cancellations and exchanges
- Unused nonrefundable airline tickets
- Conference cancellations and reimbursement
- Cancellation fees
- Expense accruals
Other Booking Systems
Learn more about alternative booking options: