Skip to main content
COVID-19: FMS Updates Related to COVID-19
close
Utility Menu
StanfordWho
Support Request
Report Compliance Concern
menu
close
search
search
Search
SEARCH
search
CLOSE SEARCH
close
Search Fingate:
search
Search
Systems
Systems
Launch or Learn about Systems
Systems
Authority Manager
LAUNCH
LEARN
Expense Requests
LAUNCH
LEARN
iJournals
LAUNCH
LEARN
iProcurement - Amazon Business
LAUNCH
LEARN
iProcurement - Non-Catalog Requests
LAUNCH
LEARN
iProcurement - SmartMart Catalog Suppliers
LAUNCH
LEARN
iProcurement - SmartMart Contracts
LAUNCH
LEARN
OBI Financial Reporting
LAUNCH
LEARN
Purchasing Card (PCard)
LAUNCH
LEARN
Travel Booking – Egencia
LAUNCH
LEARN
View all
Main navigation
Account Structure
add_circle
remove_circle
Account Structure
Account Structure
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Stanford's Chart of Accounts
Accounts (PTAs)
Accounts (PTAs)
View PTA Details
Request New Account (PTA)
Update and Maintain PTAs
Close PTAs
Expenditure Type Codes
Expenditure Type Codes
Purpose & Use of Expenditure Types
Find Existing Expenditure Type Codes
Request New or Change Existing Expenditure Type Codes
Object Codes
Object Codes
Purpose & Use of Object Codes
Find Existing Object Codes
Request New or Change Existing Object Codes
Org Codes
Org Codes
Purpose & Use of Org Codes
Find Existing Org Codes
Request New or Change Existing Org Codes
Authority
add_circle
remove_circle
Authority
Authority
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Managing Financial Risk
Signature Authority
Signature Authority
Signature Versus Financial Approval Authority
Financial Authority
Financial Authority
Financial System & Reporting Authority
Authority to Create Financial Transactions
Financial Transaction Approval
Authority to View or Access Financial Data
View Financial Authority Assignments
Grant or Update Financial Authority Assignments
Delegate or Share Oracle Approval Worklist
Purchasing & Contracts
add_circle
remove_circle
Purchasing & Contracts
Purchasing & Contracts
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Purchasing Policies & Guidelines
Categories of Purchases
Purchasing & Payment Methods
Purchase Order Process
Contracts
Purpose & Use of Expenditure Types
Sales & Use Tax
International Transactions
Goods & Services
Goods & Services
Purchase Goods
Purchase Services
Stanford Purchasing Card (PCard) Program
Ship via Fedex Online
Capital Equipment
Capital Equipment
Purchase Capital Equipment
Manage Capital Equipment
Equipment Leases
Software Capitalization
Real Estate
Real Estate
Purchase Real Estate
Lease or Rent Real Estate
Invoice Payments
Invoice Payments
Purchase Order Invoice Processing
Invoice Payment Status
Outstanding Stanford Checks
Suppliers
Suppliers
Do Business with Stanford
Selecting a Supplier
Setting Up a New Supplier or Payee
Update Supplier & Payee Records
Deliver Goods & Services
Business & Travel Expenses
add_circle
remove_circle
Business & Travel Expenses
Business & Travel Expenses
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Business & Travel Expense Policies
Sales & Use Tax
Tax Compliance at Stanford
Purpose & Use of Expenditure Types
Financial Transaction Approval
Global Business Services
Travel for Stanford
Travel for Stanford
Travel Process
Stanford Travel Program
International Travel
Student Travel
Expense Categories
Expense Categories
Meals
Airfare
Lodging
Ground Transportation
Other Business Expenses
Payment Methods
Payment Methods
Advances
Reimbursements & Expense Requests
Stanford Travel Card (TCard) Program
Stanford Purchasing Card (PCard) Program
Digital Payments
Visitors
Visitors
Domestic Visitors
Foreign Visitors
Payee Setup
Payee Setup
New Supplier & Payee Records
Update Supplier & Payee Records
Petty Cash Administration
Petty Cash Administration
Life Cycle of a Petty Cash Fund
Petty Cash Custodian Change
Paying People
add_circle
remove_circle
Paying People
Paying People
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Annual Tax Form Distribution
New Supplier & Payee Setup
Intermediate Sanctions for Paying Disqualified Persons
Tax Compliance at Stanford
Payroll for Employees
Payroll for Employees
Payroll for New Employees
Payroll for Faculty
Stanford Paychecks
Verify Eligibility for Employment (I-9)
Verify Stanford Employment
Time Reporting & Approvals
Stanford W-2 Statements
Payroll for Foreign Non-Resident Employees
Garnishments
Subpoenas
Payroll Administration
Payroll Administration
Labor Schedules & Pay Allocation
Labor Distribution Adjustments
Payroll for Employees Working Outside of California
Time Card Administration
Paycheck Administration
One-Time or Supplemental Pay
Faculty Specifics
Non-Payroll Payments
Non-Payroll Payments
Human Subjects
Honoraria
Students (Graduate & Undergraduate)
Postdoc Fellowship Pay
Temporary Workers
Managing Funds
add_circle
remove_circle
Managing Funds
Managing Funds
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Life Cycle of a Fund
Managing Financial Risk
Fund Types
About Burdening
Authority to View or Access Financial Data
Specific Fund Types
Specific Fund Types
Donor Gifts
Endowments
Auxiliaries & Service Centers
Receivables
Capital Projects
Sponsored Research
Budgeting
Budgeting
Stanford's Budget Process
Mid-Year Budget Adjustments
Budget Officers
Revenue & Fund Balance
Revenue & Fund Balance
Receive Funds
Fund Transfers
Manage Fund Balances
Year-End Close
Expense Management
Expense Management
Month-End Close
Organization Suspense Accounts
Accounts Payable (AP) Default PTAs
Commitment Management
Managing Aging and Outstanding Expense Transactions
Debt Management
Debt Management
Debt Considerations
Manage Debt
Balance Sheet Accounts
Balance Sheet Accounts
Statement of Financial Position
Account Balance Reconciliation
Account Balance Reconciliation Attestation
Receipts & Gifts
add_circle
remove_circle
Receipts & Gifts
Receipts & Gifts
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Tax Compliance at Stanford
Selling Goods & Services
Stanford Bank Accounts
Fraud Prevention
University Receipts
University Receipts
Deposit Cash & Checks
Incoming Wire Transfers & ACH Payments
Claim Unidentified Receipts
Credit & Debit Card Acceptance
Credit & Debit Card Acceptance
Merchant Services Program
Accepting Credit and Debit Card Payments
Merchant Account Life Cycle
Issuing Refunds to Credit and Debit Cards
Event Management
Event Management
Event Registration
Gift Processing
Gift Processing
Donor Gifts
Record Gifts
Systems
Launch or Learn about Systems
Systems
iJournals
LAUNCH
LEARN
Expense Requests
LAUNCH
LEARN
Authority Manager
LAUNCH
LEARN
iProcurement - Amazon Business
LAUNCH
LEARN
iProcurement - Non-Catalog Requests
LAUNCH
LEARN
OBI Financial Reporting
LAUNCH
LEARN
Purchasing Card (PCard)
LAUNCH
LEARN
iProcurement - SmartMart Catalog Suppliers
LAUNCH
LEARN
iProcurement - SmartMart Contracts
LAUNCH
LEARN
Travel Booking – Egencia
LAUNCH
LEARN
View all
StanfordWho
Support Request
Report Compliance Concern
Main navigation
Account Structure
add_circle
remove_circle
Account Structure
Account Structure
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Stanford's Chart of Accounts
Accounts (PTAs)
Accounts (PTAs)
View PTA Details
Request New Account (PTA)
Update and Maintain PTAs
Close PTAs
Expenditure Type Codes
Expenditure Type Codes
Purpose & Use of Expenditure Types
Find Existing Expenditure Type Codes
Request New or Change Existing Expenditure Type Codes
Object Codes
Object Codes
Purpose & Use of Object Codes
Find Existing Object Codes
Request New or Change Existing Object Codes
Org Codes
Org Codes
Purpose & Use of Org Codes
Find Existing Org Codes
Request New or Change Existing Org Codes
Authority
add_circle
remove_circle
Authority
Authority
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Managing Financial Risk
Signature Authority
Signature Authority
Signature Versus Financial Approval Authority
Financial Authority
Financial Authority
Financial System & Reporting Authority
Authority to Create Financial Transactions
Financial Transaction Approval
Authority to View or Access Financial Data
View Financial Authority Assignments
Grant or Update Financial Authority Assignments
Delegate or Share Oracle Approval Worklist
Purchasing & Contracts
add_circle
remove_circle
Purchasing & Contracts
Purchasing & Contracts
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Purchasing Policies & Guidelines
Categories of Purchases
Purchasing & Payment Methods
Purchase Order Process
Contracts
Purpose & Use of Expenditure Types
Sales & Use Tax
International Transactions
Goods & Services
Goods & Services
Purchase Goods
Purchase Services
Stanford Purchasing Card (PCard) Program
Ship via Fedex Online
Capital Equipment
Capital Equipment
Purchase Capital Equipment
Manage Capital Equipment
Equipment Leases
Software Capitalization
Real Estate
Real Estate
Purchase Real Estate
Lease or Rent Real Estate
Invoice Payments
Invoice Payments
Purchase Order Invoice Processing
Invoice Payment Status
Outstanding Stanford Checks
Suppliers
Suppliers
Do Business with Stanford
Selecting a Supplier
Setting Up a New Supplier or Payee
Update Supplier & Payee Records
Deliver Goods & Services
Business & Travel Expenses
add_circle
remove_circle
Business & Travel Expenses
Business & Travel Expenses
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Business & Travel Expense Policies
Sales & Use Tax
Tax Compliance at Stanford
Purpose & Use of Expenditure Types
Financial Transaction Approval
Global Business Services
Travel for Stanford
Travel for Stanford
Travel Process
Stanford Travel Program
International Travel
Student Travel
Expense Categories
Expense Categories
Meals
Airfare
Lodging
Ground Transportation
Other Business Expenses
Payment Methods
Payment Methods
Advances
Reimbursements & Expense Requests
Stanford Travel Card (TCard) Program
Stanford Purchasing Card (PCard) Program
Digital Payments
Visitors
Visitors
Domestic Visitors
Foreign Visitors
Payee Setup
Payee Setup
New Supplier & Payee Records
Update Supplier & Payee Records
Petty Cash Administration
Petty Cash Administration
Life Cycle of a Petty Cash Fund
Petty Cash Custodian Change
Paying People
add_circle
remove_circle
Paying People
Paying People
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Annual Tax Form Distribution
New Supplier & Payee Setup
Intermediate Sanctions for Paying Disqualified Persons
Tax Compliance at Stanford
Payroll for Employees
Payroll for Employees
Payroll for New Employees
Payroll for Faculty
Stanford Paychecks
Verify Eligibility for Employment (I-9)
Verify Stanford Employment
Time Reporting & Approvals
Stanford W-2 Statements
Payroll for Foreign Non-Resident Employees
Garnishments
Subpoenas
Payroll Administration
Payroll Administration
Labor Schedules & Pay Allocation
Labor Distribution Adjustments
Payroll for Employees Working Outside of California
Time Card Administration
Paycheck Administration
One-Time or Supplemental Pay
Faculty Specifics
Non-Payroll Payments
Non-Payroll Payments
Human Subjects
Honoraria
Students (Graduate & Undergraduate)
Postdoc Fellowship Pay
Temporary Workers
Managing Funds
add_circle
remove_circle
Managing Funds
Managing Funds
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Life Cycle of a Fund
Managing Financial Risk
Fund Types
About Burdening
Authority to View or Access Financial Data
Specific Fund Types
Specific Fund Types
Donor Gifts
Endowments
Auxiliaries & Service Centers
Receivables
Capital Projects
Sponsored Research
Budgeting
Budgeting
Stanford's Budget Process
Mid-Year Budget Adjustments
Budget Officers
Revenue & Fund Balance
Revenue & Fund Balance
Receive Funds
Fund Transfers
Manage Fund Balances
Year-End Close
Expense Management
Expense Management
Month-End Close
Organization Suspense Accounts
Accounts Payable (AP) Default PTAs
Commitment Management
Managing Aging and Outstanding Expense Transactions
Debt Management
Debt Management
Debt Considerations
Manage Debt
Balance Sheet Accounts
Balance Sheet Accounts
Statement of Financial Position
Account Balance Reconciliation
Account Balance Reconciliation Attestation
Receipts & Gifts
add_circle
remove_circle
Receipts & Gifts
Receipts & Gifts
View Full Menu
arrow_forward
Fundamentals
Fundamentals
Tax Compliance at Stanford
Selling Goods & Services
Stanford Bank Accounts
Fraud Prevention
University Receipts
University Receipts
Deposit Cash & Checks
Incoming Wire Transfers & ACH Payments
Claim Unidentified Receipts
Credit & Debit Card Acceptance
Credit & Debit Card Acceptance
Merchant Services Program
Accepting Credit and Debit Card Payments
Merchant Account Life Cycle
Issuing Refunds to Credit and Debit Cards
Event Management
Event Management
Event Registration
Gift Processing
Gift Processing
Donor Gifts
Record Gifts
Systems
Launch or Learn about Systems
Systems
iJournals
LAUNCH
LEARN
Expense Requests
LAUNCH
LEARN
Authority Manager
LAUNCH
LEARN
iProcurement - Amazon Business
LAUNCH
LEARN
iProcurement - Non-Catalog Requests
LAUNCH
LEARN
OBI Financial Reporting
LAUNCH
LEARN
Purchasing Card (PCard)
LAUNCH
LEARN
iProcurement - SmartMart Catalog Suppliers
LAUNCH
LEARN
iProcurement - SmartMart Contracts
LAUNCH
LEARN
Travel Booking – Egencia
LAUNCH
LEARN
View all
StanfordWho
Support Request
Report Compliance Concern
Receipts & Gifts
Home
Main Menu
Account Structure
Authority
Business & Travel Expenses
Managing Funds
Paying People
Purchasing & Contracts
Receipts & Gifts
Home
Receipts & Gifts
Fundamentals
Tax Compliance at Stanford
Fraud Prevention
Bank Accounts and Services
Selling Goods and Services
University Receipts
Deposit Cash and Checks
Incoming Wire Transfers and ACH Payments
Claim Unidentified Receipts
Credit & Debit Card Acceptance
Accepting Credit and Debit Card Payments
Merchant Account Life Cycle
Issuing Refunds to Credit and Debit Cards
Merchant Services Program
Event Management
Event Ticketing and Registration Services
Gift Processing
Donor Gifts
Record Gifts
Last Updated: Apr 18, 2020
Submit feedback about this page
News
View all news
Announcement
Sep, 20 2022
Cash and Check Deposit Enhancements
Announcement
May, 03 2022
Mobile Deposit Application Redesigned
Announcement
Mar, 31 2022
Turning Feedback Into Action
arrow_upward
Back to Top
Content Specific to Receipts & Gifts
assignment_turned_in
Policy
linear_scale
How To
local_library
Resource
assignment
Form
school
Learning
trending_up
Reporting
computer
System
×
