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SmartMart Contracts

SU Internet Procurement, also referred to as iProcurement, is used to facilitate the purchasing of goods and services through a suite of connected systems including: Stanford’s Amazon Business account, SmartMart Catalog Suppliers, Non-Catalog Requests and SmartMart Contracts.

SmartMart offers two primary features:

  • Contracts is used for purchases of goods and services that require Stanford signature, regardless of dollar amount, including zero dollar purchases.
  • Catalog Suppliers  is used for purchasing  goods from suppliers that have special pricing provided to Stanford. 

When a procurement transaction requires a signed agreement between the supplier and Stanford, a contract request is initiated in SmartMart Contracts. Suppliers must be active in the Stanford supplier database. Review Topic Overview: New Supplier and Payee Records. SmartMart Contracts interfaces with iProcurement, which allows users to complete PTA allocations and review and select appropriate financial approvers. Once the contract is signed and the purchase order is fully approved, work can begin and invoices may be processed.

When to Use SmartMart Contracts
Prior to submitting a contract request to Procurement Services through SmartMart Contracts, review the Topic Overview: Contracts to learn about goods and services that require a contract and the contract request process.

Gaining Access to iProcurement

New users of the iProcurement suite will need to:

Students and Post-Grads require an additional set-up. A Stanford staff member can request student access to Oracle Financials by submitting a support request

March 2023, FMS reached out to individuals who received automatic access to iProcurement prior to 2/20/23 and provide instructions on the need to complete the above required training by midnight on June 18, 2023 to retain their current iProcurement access. For more information, see news announcement Change to iProcurement Access: New Course Supports Preferred Purchasing at Stanford.

Browser Requirements

For important information on which browsers are authorized for the iProcurement system (including SmartMart), review the Administrative System Browser Requirements

The following online course is available to help members of the Stanford community select the most appropriate purchasing methods for their transactions, recognizing why one method is better than another and what risks and benefits are associated with using one method as opposed to another. Successful completion of the course is recommended for all individuals involved in the purchasing process and required for those who need access to iProcurement.

New iProcurement users are strongly encouraged to explore these materials to support using SmartMart Contracts:

For step-by-step instructions, refer to the How To section of this page. 

Category How-to Instructions
SmartMart Contracts The following how to instructions are available: 
Non-Catalog Purchase Requisitions

The SmartMart Contracts system will initiate an iProcurement non-catalog requisition and notify the preparer when it is time to add allocations and approvers to contract requisitions.

 For other iProcurement related instructions, see Learn About iProcurement Non-Catalog Requests.

For information about OBI, refer to OBI Financial Reporting.

Last Updated: Apr 24, 2024


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