format_list_bulleted Topic Overview

Delivering Goods and Services to Stanford

Whether shipping goods to a Stanford facility or providing services on-site, knowing how, when and where the university accepts deliveries and accommodates service providers helps to ensure that the product reaches its intended recipient. 

The university does not have a central receiving location and most buildings do not have a receiving dock. Suppliers are expected to deliver products directly to the department or office location specified in the ship-to address, using their own drivers or other delivery services.

Address Requirements

The university has many delivery addresses, including locations in other states and countries. When you accept an order, please make sure you receive a complete delivery address and reference it when shipping. A complete delivery address consists of: 

  • Ship-to address, including street address, city, state and ZIP code
  • Building name
  • Department name
  • Room number
  • Individual’s contact information (first and last name, phone number)

Parking at Stanford is permissible only in visitor lots, metered parking spaces or specially designated lots/spaces for vehicles with permits.

Refer to the Stanford Transportation Parking for Service and Delivery Vehicles webpage for specific information, including: 

  • Service and delivery permit types and pricing
  • Sponsorship and application forms
  • Restrictions and exceptions
  • Special services for contractors

The Main Quad is closed to all delivery vehicles and most other areas of campus have restricted access. Expect that any delivery driver will need to park and walk to deliver all products to the correct location.

Parking and Transportation Services provides a variety of campus maps.

Refer to the Stanford Transportation Maps, Resources and Access webpage to find:

  • Parking and Circulation Campus Map
  • Pedestrian Zone Access Map
  • Service and Delivery Map
  • Truck Route Map
  • Bus Loading and Parking Map
  • Visitor Map

Quick Tip:

Use the interactive searchable campus map to find a location on campus by searching on building name, department, address or facility ID. 

Ordering Restrictions

University policy prohibits staff from ordering radioactive products using Stanford Purchasing Cards (PCards). Radioactive products can only be ordered using a Standard Purchase Order (PO) placed by an authorized buyer in the Purchasing and Contracts Department or via SmartMart in iProcurement. During the order process, staff members are required to provide a Controlled Radioactive Authorization number obtained from Stanford's Health Physics Inspection Station.

For an explanation of the different order types used at Stanford, refer to Topic Overview: Purchasing and Payment Methods.

Delivery Information

Suppliers are required to ship all radioactive products to Stanford's Health Physics Inspection Station for examination and verification of a Controlled Radiation Authority (CRA) number. The Health Physics Inspection Station will record all radioactive products delivered to campus and then deliver them to the appropriate department.

Deliver radioactive products to:

Health Physics Inspection Station
820 Quarry Road
Stanford University
Palo Alto, CA 94304

Computing Resources

Some consultants, contractors and temporary employees will need access to the Stanford University Network of computing resources in support of legitimate university work. In this case, the sponsoring department will provide a sponsored SUNet ID. A SUNet ID is a unique three- to eight-character account name that identifies members of the Stanford community. It appears in all Stanford email addresses and is used as a login ID to Stanford online systems. The sponsor is responsible for ensuring that the sponsored SUNet ID is used in support of the university's mission and in accordance with the university's policies.

Temporary Guest Accounts for Local Network Access

For Stanford guests who just need wireless access to the university’s local network in order to use the internet (for instance, to get to their mailbox on another campus), ITSS provides free, temporary guest accounts. These guest accounts are not the same as SUNet IDs.

A guest account only allows the guest to connect a wireless computer to the wireless network and provides no other network rights or services. Guests requiring other SUNet services, such as local Stanford email or access to Stanford-only websites, will need to be sponsored for a SUNet ID.

Suppliers needing a guest account should make arrangements through their sponsoring school or department staff.

Holiday Closures

Stanford University has an extended winter closure period at the end of the year. Stanford generally gives instructions to vendors to hold all orders during that time, unless the department communicates that they will be open and able to accept deliveries. In many cases, you will need to communicate with the department to find out when someone will be available to accept the order and whom you should contact to get into the building, which will most likely be locked.
In addition to the winter closure, refer to the Stanford University Human Resources website for designated holidays at Stanford.

Last Updated: Sep 15, 2021