Stanford payroll administrators sometimes need to request payments for employees in addition to their regular paycheck, such as in the case of a bonus, payroll advance or missing pay. These additional payments may be one-time or recurring.
Requesting a One-Time Supplemental Payment
Stanford payroll administrators can request an additional required or discretionary payment to be added to an employee’s next regular paycheck by entering a Supplemental Pay Webform (recommended) or submitting a One-Time Payment Form.
Some common reasons to request a one-time or supplemental payment include:
- Signing bonus
- Supplemental pay (for faculty only)
- Temporary acting role
- Missed payment of salary
- Missed payment of hours
- Missed payment of overtime
Requesting, Modifying or Stopping Recurring Payments
When a recurring payment is owed to an employee in addition to their regular, semi-monthly pay, it can be added to the employee’s regular paycheck over several pay periods. Stanford payroll administrators may request, modify or stop recurring payments by entering a Supplemental Pay Webform (recommended) or by submitting an Additional Recurring Pay Form.
Paying Non-Student Awards
Stanford payroll administrators can also submit requests for award payments to faculty and staff through Payroll. Refer to How to: Request One-Time or Supplemental Pay.
Administrators can request award payments to non-Stanford affiliates through the Expense Requests system as Non-PO Payments, using the “Prizes and Awards.” Refer to the following how-tos:
- Create New Non-PO Payment Request
- Single Payee
- Multiple Payees
Occasional payroll advances are available for regular staff and bargaining unit employees under special situations and must follow specific guidelines. Advance requests outside of policy are not processed.