Stanford payroll administrators sometimes need to request payments for employees in addition to their regular paycheck, such as in the case of supplemental pay, a bonus, honorarium, or missing pay. These additional payments may be one-time or recurring and result in additional pay to an employee’s next regular paycheck(s).
When regular salary or hours are missed on the previous payday, the recommendation is to request an Off-Cycle Check for immediate payment rather than processing it as supplemental pay.
Stanford payroll administrators can request an additional required or discretionary payment to be added to an employee’s next regular paycheck by entering a Supplemental Pay Webform through the Axess system (recommended) or submitting a One-Time Payment Form below.
Some common reasons to request a one-time or supplemental payment include:
- Bonus
- Signing bonus
- Honorarium
- Human subject payment for employees (use code "OTH")
- Supplemental pay (faculty/teaching supplement)
- Temporary acting role
- Missed payment of salary
- Missed payment of hours
- Missed payment of overtime
The correct Payroll earning codes are required for faculty, exempt staff, non-exempt staff, bargaining unit, student, or contingent supplemental employee pay.
The Stanford Graduate Financial Support (GFS) administrator may request missing pay for a graduate student with an assistantship or a postdoctoral scholar with a salary via the GFS Off-Cycle Check Webform.
When a recurring payment is dueto an employee in addition to their regular, semi-monthly pay, it can be added to the employee’s regular paycheck over several pay periods. Stanford payroll administrators may request, modify, or stop recurring payments by entering a Supplemental Pay Webform (recommended) or by submitting an Additional Recurring Pay Form.
Stanford payroll administrators can also submit requests for award payments to faculty and staff through Payroll. Refer to How to: Request One-Time or Supplemental Pay.
Administrators can request award payments to non-Stanford affiliates through the Expense Requests system as Non-PO Payments, using the “Prizes and Awards.” Refer to the following how-tos:
- Create New Non-PO Payment Request
- Single Payee
- Multiple Payees
Occasional payroll advances are available for regular staff and bargaining unit employees under special situations and must follow the policy guidelines. Advance requests outside of policy are not processed.
