Skip to main content

Stanford University

Utility Menu

StanfordWho
Support Request
Report Compliance Concern

Search Fingate:

Search

Systems

Systems

Authority Manager

Expense Requests

iJournals

iProcurement - Amazon Business

iProcurement - Non-Catalog Requests

iProcurement - SmartMart Catalog Suppliers

iProcurement - SmartMart Contracts

OBI Financial Reporting

Purchasing Card (PCard)

Travel Booking – Egencia

Travel Booking - Key Travel

Travel Booking – StudentUniverse

View all

Main navigation

Account Structure Account Structure

Account Structure

View Full Menu
- Fundamentals Fundamentals
  - Stanford's Chart of Accounts
- Accounts (PTAs) Accounts (PTAs)
- Expenditure Type Codes Expenditure Type Codes
- Object Codes Object Codes
- Org Codes Org Codes
Authority Authority

Authority

View Full Menu
- Fundamentals Fundamentals
  - Managing Financial Risk
- Signature Authority Signature Authority
  - Signature Versus Financial Approval Authority
- Financial Authority Financial Authority
Purchasing & Contracts Purchasing & Contracts

Purchasing & Contracts

View Full Menu
- Fundamentals Fundamentals
- Goods & Services Goods & Services
- Capital Equipment Capital Equipment
- Real Estate Real Estate
  - Lease or Rent Real Estate
- Invoice Payments Invoice Payments
  - Purchase Order Invoice Processing
  - Outstanding Stanford Issued Checks (Escheatment)
- Suppliers Suppliers
Business & Travel Expenses Business & Travel Expenses

Business & Travel Expenses

View Full Menu
- Fundamentals Fundamentals
- Travel for Stanford Travel for Stanford
- Expense Categories Expense Categories
- Payment Methods Payment Methods
- Visitors Visitors
  - Inviting and Paying Domestic Visitors
  - Inviting and Paying Foreign Visitors
- Payee Setup Payee Setup
  - Setting Up a New Supplier, Independent Contractor, or Visitor
  - Managing the Supplier or Independent Contractor Relationship and Record
- Petty Cash Administration Petty Cash Administration
  - Life Cycle of a Petty Cash Fund
  - Petty Cash Custodian Change
Paying People Paying People

Paying People

View Full Menu
Managing Funds Managing Funds

Managing Funds

View Full Menu
- Fundamentals Fundamentals
- Specific Fund Types Specific Fund Types
- Budgeting Budgeting
  - Stanford's Budget Process
  - Budget Officers
- Revenue & Fund Balance Revenue & Fund Balance
- Expense Management Expense Management
- Debt Management Debt Management
  - Debt Considerations
  - Manage Debt
- Balance Sheet Accounts Balance Sheet Accounts
Receipts & Gifts Receipts & Gifts

Receipts & Gifts

View Full Menu
- Fundamentals Fundamentals
- University Receipts University Receipts
- Credit & Debit Card Acceptance Credit & Debit Card Acceptance
- Donor Gift Processing Donor Gift Processing
  - Donor Gifts
  - Record Donor Gifts

Business & Travel Expenses

Main Menu

Account Structure
Authority
Business & Travel Expenses
Managing Funds
Paying People
Purchasing & Contracts
Receipts & Gifts

Home
Business & Travel Expenses

Fundamentals

Tax Compliance at Stanford
Financial Transaction Approval
Purpose and Use of Expenditure Type Codes
Sales and Use Tax
Global Business Services
Business and Travel Expenses
Airfare

Travel for Stanford

Planning and Booking Travel
Stanford Travel Program
Student Travel Expenses

Expense Categories

Airfare
Lodging
Ground Transportation
Meals
Other Reimbursable Business Expenses
Employee Gifts
Business Meals
Travel Meals

Payment Methods

Purchasing and Payment Methods
Stanford's Purchasing Card (PCard) Program
Setting Up a New Supplier, Independent Contractor, or Visitor
Managing the Supplier or Independent Contractor Relationship and Record
Stanford Travel Card (TCard) Program
Advances
Reimbursements and Expense Reports
Inviting and Paying Domestic Visitors
Digital Payments

Visitors

Inviting and Paying Domestic Visitors
Inviting and Paying Foreign Visitors

Payee Setup

Setting Up a New Supplier, Independent Contractor, or Visitor
Managing the Supplier or Independent Contractor Relationship and Record

Petty Cash Administration

Life Cycle of a Petty Cash Fund
Petty Cash Custodian Change

Last Updated: May 4, 2021

Submit feedback about this page

News

Stanford Travel Updates and Hot Topics

Improvements to ERS and PCard Module Save Time for Transaction Preparers and Verifiers

Business Expense Updates and Hot Topics

Back to Top

Content Specific to Business & Travel Expenses

About Financial Management Services (FMS)

For financial terms and more, visit the About Data Governance Center page.

Footer menu

Helpful Links
University IT Service Alerts
Oracle Financials System Planned Outage

Footer Two

Newsroom
Calendar: Financial Activities
Contact Directory

Stanford Home
Maps & Directions
Search Stanford
Emergency Info

Terms of Use
Privacy
Copyright
Trademarks
Non-Discrimination
Accessibility

© Stanford University, Stanford, California 94305.

https://fingate.stanford.edu/business-travel-expenses

01/24/2025