The Stanford Travel Program was designed with the needs of university travelers in mind, making it easier and more efficient for Stanford travelers to plan and manage university-sponsored travel. The program simplifies travel logistics by providing a streamlined process, preferred suppliers, and dedicated support. With this program, Stanford travelers can enjoy a smoother, more convenient experience every step of the way.
Benefits of Stanford Travel
The following benefits are available for travel booked through the Stanford Travel Program:
- Stanford negotiated discounts with most major airlines, ground transportation companies, and hotels, including negotiated hotel rates through the Stanford Travel hotel program.
- Access to competitive discounts when booking through the Stanford Travel Program booking options.
- Enjoy exclusive benefits with several major airlines, including priority boarding, priority re-accommodation, name changes, and more.
- Access to exclusive Stanford Travel promotions, such as club lounge passes, complimentary upgrades, and more.
- Priority booking support provided by industry experts to assist at every step of the journey.
- Automatic registration of itineraries and any booking updates to the Travel Registry.
Book Through Stanford Travel
The Stanford Travel Program offers a variety of booking options for airline, lodging, and ground transportation services, providing flexibility and convenience through preferred suppliers and easy-to-use platforms. Stanford travelers are encouraged to select the option that best meets their needs for university-sponsored travel.
Before booking, travelers can visit the Planning and Booking Travel page for detailed specific guidance around booking various types of travel, such as for groups, visitors, and personal.
For questions about the Stanford Travel Program or travel guidance, contact the Stanford Travel team. For guidance with expenses related to university-sponsored travel, visit Business and Travel Expenses.
Note: United Corporate Direct (UCD) enrollment is now completed through the Stanford Travel Connect platform, described below. Previously enrolled UCD members do not need to take any action to retain access to Stanford-negotiated discounts and exclusive university benefits for university-sponsored travel.
Booking options (click image to book) | Features |
|---|---|
| Learn more about Egencia, which offers:
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| Learn more about Key Travel, which offers:
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| Learn more about StudentUniverse, which offers:
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| Learn more about Stanford Travel Connect, which enables travelers to link multiple personal airline loyalty accounts. Once linked, travelers can:
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Refer to the table below to make a reservation through a Stanford Travel booking option or to get help with a reservation. Service fees may apply.
| Booking option | Phone Support | Email Support |
|---|---|---|
| Egencia | 24 hours a day: For support with a reservation made via the meeting tool: 1-212-329-7243 | Monday through Friday, 5 a.m. to 5 p.m. PST For support with a reservation made via the meeting tool: @email |
| Key Travel | 24 hours a day: 1-646-289-6816 | stanford@keytravel.com Monday through Friday, 9 a.m. to 5:30 p.m. PST |
| StudentUniverse | For support with a reservation made online: 888-794-1296 For assistance with a reservation made by an agent: 617-202-3249 | For individuals requesting booking assistance from an agent, fill out this form. To book group travel, including Associated Students of Stanford University (ASSU) groups, fill out this form. You’ll receive a quote via email within 1 to 3 business days. For assistance with an online reservation: @email |
| Stanford Travel Connect | For assistance with changing or cancelling an airline reservation, contact the airline directly.
| For technical support with linking your account in Stanford Travel Connect, submit a support request. |
The information below details the discounts and benefits available to Stanford employees and students when traveling on university-sponsored business and personal travel. These negotiated rates are exclusive to the Stanford Travel Program. For questions about these rates, contact the Stanford Travel team.
Airfare Discounts and Benefits
The Stanford Travel Program offers discounts and business travel benefits for airfare when:
- Booking through a Stanford Travel booking option, or
- Booking directly with an airline after linking your personal airline loyalty account on Stanford Travel Connect.
Visit Stanford Travel Program: Airfare Discounts and Benefits to learn more, including personal travel discounts and benefits.
Lodging Discounts and Benefits
The Stanford Travel Hotel Program offers negotiated hotel discounts for Stanford employees, affiliates, and visitors traveling to Palo Alto and the surrounding area for university-related business. These discounts, available when booking through the Stanford Travel Program, vary by hotel and are subject to availability.
Effective in February 2025, all active faculty, staff and students can use Egencia to book personal hotel reservations at significantly discounted rates exclusive to Stanford. This exclusive benefit makes it easier and more affordable to plan personal trips.
Ground Transportation Discounts and Benefits
Several discounts are available for university-sponsored travelers. There are no personal travel benefits available at this time. For general information about rental cars, including important university rental car insurance requirements, visit Ground Transportation.
| Business travel benefits | |
|---|---|
| Hertz | Hertz Gold Plus Rewards® Access to Stanford negotiated discounts and benefits when booking through a Stanford Travel booking option (Egencia or Key Travel) or directly with Hertz. Enroll now. Drivers with an existing Hertz Gold Plus Rewards account can submit a support request to receive the Corporate Discount Code to add to their account. Youthful driver surcharge waiver Drivers ages 18 to 20 can rent a vehicle without the additional youthful driver surcharge. |
| Enterprise | Access to Stanford negotiated discounts and benefits when booking through Egencia or Key Travel. Youthful driver surcharge waiver Drivers ages 18 to 20 can rent a vehicle without the additional youthful driver surcharge. Reservations must be booked through Egencia or Key Travel. |
In addition to the services offered exclusively through the Stanford Travel Program, these other travel services are available to university travelers but are not managed by the Stanford Travel team.
University Lodging Services
| Schwab Residential CenterGuests and affiliates visiting Stanford University on university-sponsored business may stay at the Schwab Residential Center, which is located across the street from Knight Management Center, near Encina Hall, Hoover Institution, Arrillaga Alumni Center, and Stanford’s athletic facilities. |
| Stanford Faculty ClubLocated on the Stanford Campus, a Faculty Club guest room is a lodging option for Faculty Club members or guests sponsored by members. |
| Stanford Guest HouseThe only hotel owned and operated by Stanford University, Stanford Guest House welcomes guests affiliated with Stanford University, SLAC National Accelerator Laboratory and Stanford Medicine who are visiting for educational purposes. |
University Ground Transportation Services
| Lyft BusinessStanford travelers are permitted (but not required) to use Lyft Business for ground transportation. Department administrators who want to manage rides for Stanford travelers or visitors can set up Lyft business accounts. |
| Uber for BusinessStanford travelers are permitted (but not required) to use Uber for Business (U4B) for ground transportation. Department administrators who want to manage rides for Stanford travelers or visitors can set up U4B accounts. |
| Charter ServicesUniversity-sponsored events for small and large groups may require shuttle services or have other transportation needs. Stanford Transportation offers convenient charter services at a competitive rate to the campus community. Visit the Stanford Transportation website for more information. |
| Hertz Car Rental on the Stanford campusFor onsite rentals, visit the Stanford Transportation website for more information. This agreement is different from the one offered by the Stanford Travel Program. |
