Travel Booking - Egencia

Egencia provides airline, lodging and ground transportation booking services under negotiated rates and terms. Egencia is integrated with Stanford’s provider of traveler assistance in the event of an emergency.

When to Use Egencia

It is highly encouraged that Stanford travelers use Stanford Travel Program booking channels when booking flights, hotels, and rental cars for university-sponsored travel. Stanford Travel booking channels automatically register itineraries and any booking updates to the Travel Registry, streamline the reimbursement process, and offer discounts, benefits, and perks to travelers. In addition, the Stanford Travel team can provide specialized assistance as needed to travelers who book through Stanford Travel.

While Stanford Travel booking channels are a great option for most domestic and international travel, there are certain types of travel that need to be booked directly with the airline or hotel. These may include regional air travel offered by local carriers, travel for field research, ticket exchanges or reissues, or certain group reservations. See the Airfare and Lodging pages for more detail on booking and managing those travel arrangements. For information on the booking processes for various types of travelers, see Topic Overview: Travel Process.

For more information about business and travel policies see the Topic Overview: Business and Travel Expense Policies.

Egencia Features and Benefits

• Book online or with an experienced travel agent.
• Save up to 25% on discounted air, hotels and car rentals.
• Pay with a Stanford travel card (preferred) or personal credit card.
• Arrange travel on behalf of other faculty, staff or visitors.
• Earn supplier loyalty program points and eligible benefits.
• Savings Finder technology automatically searches for lower airfare and hotel rates.
• For travelers who have found lower fares elsewhere, the Egencia Promise Flight Price Guarantee may apply for qualifying tickets. Contact an Egencia agent for assistance.
• Reservations are sent to International SOS for traveler assistance in the event of an international incident.

Transaction Preparers: When completing a travel expense report, be sure to select "Stanford Travel – Egencia" as the booking method.