There are multiple methods for purchasing services at Stanford.
Methods for Buying and Paying for Services
The following table describes methods and scenarios for purchasing services at Stanford.
via iProcurement system
|You are buying any item that is available in Amazon Business. Amazon Business is the recommended and preferred purchasing method at Stanford.
Before purchasing items from other suppliers, check Amazon Business first for availability.
via iProcurement system
|Buying certain products or services through the SmartMart catalog or through one of the punch out suppliers.|
(Non-Catalog Requisition) via iProcurement system
|Service provider accepts purchase orders and will invoice Stanford.
Note: Items that meet the criteria may use a lease agreement. A lease agreement is established when Stanford funds are used to rent, borrow or use a product or services for a specific period of time. To learn more about lease agreements, refer to Topic Overview: Equipment Leases and Topic Overview: Rent or Lease Real Estate.
via PCard module of Oracle Financials system
|Service provider accepts credit cards, total amount for services is under $4,999 and service is not available in SmartMart or Amazon. A purchasing agreement (signed contract) is not needed.|
|Non-PO Payment Request
via Expense Requests system
You are paying a supplier directly for certain services (e.g., honoraria, human subjects, moving and temporary living expenses, etc.)
Services Requiring Special Consideration/Treatment
Purchase of certain services requires understanding of specific policy. Examples include:
|Consultants and Contractors||
The determination of whether a worker is classified as an employee or as an independent contractor is related to whether employment taxes are withheld and paid by the employer. For more information, refer to Employee versus Independent Contractor Status.
For capital projects over $50,000, expenditures which improve or add to the value of the asset, or extend the useful life of the asset are capitalizable as part of the project's cost. All other costs must be expensed. Refer to Resource: Cost Guidelines for Capital Project.
|Hiring Temporary Workers||
CardinalTemps, a managed service provider, mitigates risks associated with hiring temporary workers by ensuring consistent background checks, appropriate classification of workers, proper insurance for placed workers and enforcement of Living Wage policies. CardinalTemps interfaces with the iProcurement system.
Websites, web-applications, or other electronic content is to meet Stanford’s Accessibility of Electronic Content Policy. Suppliers providing such products or services through direct purchase or custom development should provide documentation as to how the product or service conforms with the Web Content Accessibility Guidelines 2.0, Level A and Level AA standard. Such documentation may include a VPAT (Voluntary Product Accessibility Template), Accessibility Conformance Report, accessibility documentation, or accessibility development workflow adopted by the supplier.
To request assistance from a representative of the Office of Digital Accessibility, please submit a Support Request.