There are several thousand org codes in the university organization hierarchy. This page describes resources available to help the Stanford community (including budget officers, system administrators, and financial staff) find and interpret org codes. To learn more about org codes, see Topic Overview: Purpose and Use of Org Codes.
The Organization Code Hierarchy Tool provides an interactive “tree view” of the organization code hierarchy along with org code attributes and change history. The tool also allows the download of three export files in .csv or .xlsx format: Organization Code Hierarchy (contains all active and inactive org codes with up-to-date attributes for a selected hierarchy), Change Request Details, and Summary of Changes. To learn how to navigate the tree view, download current and previous versions of the org code hierarchy, and download export files, see Reporting: Organization Code Hierarchy Tool.
- Learn About: Organization Code Hierarchy Tool
- Launch Organization Code Hierarchy Tool (active SUnet ID required)
Authority Manager is a Stanford-developed web application that has a “View Organization Hierarchy” tile that provides an interactive “tree view” of the organization hierarchy for browsing. It also supports searching by org code or org name with results shown in expanded tree view for the results returned.
Anyone with access to OBI Financials can use the OBI Reference Data and Inquiry Dashboard Org Inquiry.
Users can search for org codes by entering or selecting values for School/VP Budget Unit, Org Code and/or Org Code Name.
Query results include Org Budget Unit Name (e.g., Business Affairs), Org Code (e.g., BAVF), Org Name (e.g., Financial Management Services), Org Base Level Number (e.g., 4), Org Last Node Indicator (e.g., N for No), and Org Hierarchy Lineage (e.g., AAOO-BAAA-BACB-BAVF). Clicking an org code in the query results provides additional information such as org code lineage (parents, siblings and children), as well as provide a list of personnel who may grant OBI Financial Reporting authority for a particular org code.
For information about OBI, refer to OBI Financial Reporting.
Note: The University Budget Office retired the legacy export files “University Org Code Hierarchy File (for all users)” and “University Org Code Hierarchy (for system administrators)” on Aug. 31, 2023.
Please utilize the Organization Code Hierarchy Tool for accessing the new organization code hierarchy export file (a single file containing all active and inactive org codes and up-to-date attributes, available in .csv and .xlsx formats); see Reporting: Organization Code Hierarchy Tool for details and guidance.
In the event that current org codes do not meet the needs of a school or budget unit, new or updated codes may be requested. Refer to Topic Overview: Organization Code Hierarchy Tool Change Requests for the change request process, guidance on deadlines and planning, and impacts to systems, or How To: Request Changes to the Organization Code Hierarchy for step-by-step instructions for authorized budget officers to submit change requests.
