There are several thousand Org Codes in the university organization hierarchy. This page describes resources available to help budget officers and analysts, financial transaction preparers and approvers, and financial report users find and interpret Org Codes.
Authority Manager is a Stanford-developed web application that has a “View Organization Hierarchy” tile that provides an interactive “tree view” of the organization hierarchy for browsing. It also supports searching by Org Code or Org Name with results shown in expanded tree view for the results returned.
The Stanford University Org Code Hierarchy tool provides an interactive “tree view” of the organization hierarchy. The default view shows all nodes in the hierarchy collapsed under Level 1 - AAOO - Stanford University. Users can expand the hierarchy by selecting the “+” sign next to parent nodes or collapse by selecting the “-” sign. Expand All and Collapse All options are available as a short-cut.
Anyone with access to OBI Finance can use the OBI Reference Data and Inquiry Dashboard Org Inquiry.
Users can search for org hierarchy codes by entering or selecting values for School/VP Budget Unit, Org Code and/or Org Code Name.
Query results include Org Budget Unit Name (e.g., Business Affairs), Org Code (e.g., BAVF), Org Name (e.g., Financial Management Services), Org Base Level Number (e.g., 4), Org Last Node Indicator (e.g., N for No) and Org Hierarchy Lineage (e.g., AAOO-BAAA-BACB-BAVF). Selecting an Org Code in the query results provides additional information such as Org Code lineage (parents, siblings and children) as well as provide a list of personnel who may grant OBI Financial Reporting authority for a particular Org Code.
For information about OBI, refer to OBI Financial Reporting.
The University Budget Office provides additional org hierarchy files for all university users and system administrators.
|Org Hierarchy File||File Description|
|Open to all university users:||This file is in Excel format. It only contains Active Org Codes and the following columns: Parent Org Code ID, Org Code ID, Official Description, Display Description, 30-Character Name, Org Code IDs that the Org Code ID rolls up into, Change Request ID, Change Request Category. The file includes the export date.|
|For System Administrators only:||This file is in ASCII format. ASCII, abbreviated from American Standard Code for Information Interchange, is a character encoding standard for electronic communication. The file contains both Active and Inactive Org Codes.|