format_list_bulleted Topic Overview

Payroll for Faculty

This page covers faculty pay, specifically the issues of pay spreads, supplemental pay, payments for benefits and other fees during off-salary months, honoraria and sabbatical leave.

Salary for many faculty appointments is based on a nine-month academic year. Faculty may choose to spread pay for nine-month appointments over 10 or 12 months. This election is specified on the faculty member’s job record in PeopleSoft.
If a faculty member wishes to change the pay spread, they can contact Academic Affairs for the School of Medicine, or the Provost’s Office, Faculty Affairs, for all other university departments.

Non-medical school faculty who have nine-month academic year appointments may receive additional pay, if they teach or perform research during the off-duty quarter. Faculty may also receive additional pay for assuming significant administrative duties. See the Faculty Handbook for the supplementary compensation policy. Supplemental pay is added to the faculty member’s regular paycheck.

Fees are normally paid through payroll deduction.

A faculty member on a 9-month calendar during the university's fiscal year (Sept. 1 to Aug. 31) will normally elect to receive their pay over a 12-month period. Faculty members who elect to have their salary paid over a nine- or 10-month period, who do not receive supplemental pay, must make special arrangements with the Benefits Office for continuation of benefits and to pay normal payroll deductions during the off-salary months of the calendar year (usually July 1 to Sept. 30).

To arrange the direct payment of other fees normally paid through payroll deductions, such as faculty loans or ground and water fees, the faculty member should contact the Faculty/Staff Housing Receivables representative in the FAIR Department of the Controller’s Office.

Occasionally, faculty may contribute to special events such as symposia, professional conventions organized and held at Stanford, or lecture series organized by Stanford colleagues outside one’s own department. Faculty may also take on other nonstandard university activities at the request of the dean or provost.

Such exceptional services may warrant supplementary pay in the form of one-time honoraria, which must be approved by the relevant Dean’s Office and the Provost's Office in advance of the service being performed. 

Refer to Section 3.2: Sabbatical Leave of the Faculty Handbook for complete information including:

  • Purpose
  • How to request
  • Appointments at other institutions
  • Service accrual towards sabbatical leave
  • Calculating sabbatical leave duration and rate of pay
  • Return to service following sabbatical leave
  • Borrowing sabbatical leave eligibility
Last Updated: Aug 13, 2020