linear_scale How To

Mail an Invoice to Accounts Payable

This page provides instructions for how to mail an invoice to Accounts Payable. 

Mail an Invoice to Accounts Payable

Suppliers should mail invoices directly to Accounts Payable (suppliers should refer to Supplier Instructions for Submitting Invoices for more information). Uploading invoices should be the exception process. For more information, refer to Topic Overview: Purchase Order Invoice Processing.

When receiving an electronic copy of an invoice, follow instructions for Uploading an Invoice. In the event of receiving a paper invoice, ensure the invoice meets Stanford's invoicing requirements before mailing it to Accounts Payable (AP).

For invoices of $5,000 or more, departments must complete receiving in iProcurement before processing an invoice or indicate approval on the invoice to prevent the invoice being placed on hold by AP and the requisition originator notified requesting department approval.

  1. Write special handling request on invoice (e.g. Will Call, Rush or Wire)
  2. Specify charge account (PTAE) for the special handling feeFor handling options and fees, refer to Resource: Payment Handling Methods and Processing Times.
What Happens Next?
  • If invoice meets specified criteria, Accounts Payable will process the invoice and schedule payment per the terms specified on the purchase order (e.g. Net 30 days from date of invoice). Refer to Resource: Payment Handling Methods and Processing Times for more information.
  • If the invoice does not meet specified criteria, requisition originators will be notified of an invoice hold, the reason and required action.
Last Updated: Sep 30, 2022


Back to Top