This page provides instructions for how to release an invoice receiving hold. 

At Stanford, departments are required to enter receiving information in iProcurement for the following orders:

  • Capital equipment purchases (via SmartMart or non-catalog orders)
  • Goods or services over $5,000

If the supplier sent the invoice to the department with the goods or services, the originator should upload the invoice to Accounts Payable via Requisition and Purchase Orders Query.

  1. Enter ofweb.stanford.edu in the browser
  2. Click Login
  3. As prompted, log in using SUNet ID and password
  1. Select SU Internet Procurement
Find a Requisition Created by You
  1. Select the My Receipts tab at top of the iProcurement home page
  2. Select the Requisition number under Requisitions to Receive
Locate a Requisition Not Created by You
  1. Select the My Receipts tab at top of the iProcurement home page
  2. Use the drop-down menus under the Header to locate the requisition. Leave the Search drop-down menu as Items to Receive
  3. Change the Search Attribute drop-down menu to Find by Order Number
  4. Enter the 8-digit purchase order number in the Search Value field
  5. Select Go (this may take a few minutes) 
  1. Review to ensure this is the correct requisition
  2. Review to determine if the items have been received by your department
Express Receive
  1. Select the line(s) that have been received by selecting the box to the left
  2. Select Express Receive near the top right
  3. Select Submit
Receive by Line or Quantity
  1. Select the line item and quantity to receive by selecting the box under Requisition
  2. Enter the Receipt Quantity for each item you want to receive
  3. Select Next
  4. Add Receipt Information if provided
    • Enter Waybill
    • Enter Packing Slip
    • Enter Receipt Comments
  5. Select Next
  6. Once verified, select Submit
    Notifications can also be received in email. The notification contains a link to the Notifications Worklist.
  7. Select the Purchase Requisition [X] for [originator name] link in the Subject column
  8. Select the View Requisition Details link in the Related Applications section
  9. Select the icon in the Details column
  10. Select the Show Additional Information link
  11. Review the Requisition Display for accuracy
  12. Select the OK button twice to return to the Notification
  13. Once verified, select Submit
    A confirmation screen appears to allow the review of receiving details.

Questions?

arrow_upward
Back to Top