format_list_bulleted Topic Overview

Annual Tax Form Distribution

Stanford University mails the 1099, W-2 and other tax forms to individuals at the beginning of every calendar year. The following table provides specific dates by which each form must be mailed. If you do not receive your form within a reasonable timeframe after the listed mailing date or if you have questions regarding your form, refer to the Help Resources column.

Student Loan Interest Statements (Form 1098-E) are issued directly to the borrower by the lending agency or servicing organization. Employees of affiliated entities, such as Stanford Hospital & Clinics or Stanford Sierra Camp, should contact the entity directly for their W-2 Form.

Tax Form Description Mailed by Help Resources
592-B California Nonresident Withholding Statement January 31 Submit a support request for assistance
1042-S Foreign Person’s U.S. Source Income Subject to Withholding March 15

To request a duplicate form, submit a support request to Payroll

For more information on the Form 1042, refer to the IRS website

1095-B, 1095-C Health Insurance January 31

To request a copy, submit a support request 

To learn more about the IRS Form 1095, read the FAQs

1098 Mortgage Interest Statement for Stanford issued loans January 31 To request a copy, call 650-724-6553 or email Mortgage Receivables Department
1098-T Tuition Statement January 31 Visit Student Financial Services for 1098-T resources
1099-MISC Miscellaneous Income January 31 To request a copy, submit a support request
1099-NEC Non-Employee Compensation (NEC) January 31 To request a copy, submit a support request
Fellowship Letter Courtesy Letter – Fellowship Stipend Paid to University Scholars January 31 If the official letter has not been received, submit a support request to Payroll 

Employee Wage and Tax Statement

Former employees: contact the Financial Support Center

For more information on W-2s, refer to W-2 Statements

January 31

To view or print a copy of the W-2, visit Axess and go to Employee Center, scroll down to the Taxes section, select View All W-2 Forms

To opt into or cancel W-2 delivery, refer to How To Elect/Cancel

To change the address for W-2s and checks, refer to How To Update Address

W-2 Delivery Schedule
  • By January 15: W-2 Forms are available online for employees who have opted for online delivery.
  • By January 31: Paper W-2 Forms are mailed to employees who have not opted for online delivery.
  • February 15: Paper W-2 Form reprints are available.
Additional Resources:
Last Updated: Apr 5, 2024