All A B C D E F G H I L M N O P R S T U V W
Product / Service Expenditure Type Best Purchasing Method
A
A

Aid/Support to Non-Stanford Student/Postdocs


see also: Postdoctoral Scholars, Medical Residents and Clinical Fellows
  • Not Required

SU-21 Form

A

Aid/Support to Stanford Students/Postdocs


see also: postdoc fellowship pay
  • Not Required

Graduates – Graduate Financial Support System (GFS)

Undergraduates – Contact Financial Aid Office

A

Airfare


see: Travel (domestic) , Travel (international)
A Alcohol (tax-free research use)
  • 55210 – Supplies Materials Laboratory
  • 55230 – Chemicals & Compressed Gases

SmartMart

A Alcoholic Beverages/Alcohol with Business Meal
  • 52310 – Alcoholic Beverage- Unallowable

Local purchase - Purchasing Card

Non-local purchase - Travel Card

Expense report reimbursement - Expense Requests

A

Animals (Live)

  • 55240 – Animals

Animal Requisition via AnimalTrax
•  Restricted personnel only
•  No Petty Cash or Purchasing Card

A

Architectural and Engineering Services

  • 54015 – Architect
  • 54080 – Professional Services (engineers)

Non-Catalog Requisition (Standard)

B
B

Books

  • 55130 – Non-Library Books

SmartMart

Purchasing Card

Non-Catalog Requisition (Standard)

B
Buildings and Grounds Maintenance
  • Not Required

LBRE Work Request

B

Bulk Mailing

  • Not Required

Mailing Services

B

Bus Advertising (Marguerite)

  • Not Required

Bus Advertising Request Form

B

Bus Charter Services

  • Not Required

Charter Reservation

B

Business Cards

  • 55110 – Supplies MTL Non-Cap EQ Office

Where to Order

B Business Meals (during travel)
see: Travel (domestic) , Travel (international) , Alcoholic Beverages/Alcohol with Business Meal
B Business Meals (local)
see: Alcoholic Beverages/Alcohol with Business Meal
  • 52355 – Food or Local Business Meals

Local meals - Purchasing Card

Expense report reimbursement or Non-PO Payment - Expense Requests

C
C

Capital Equipment


see also: Purchase Capital Equipment

SmartMart (if available)

Non-Catalog Requisition (Standard Capital Equipment)

•  No Purchasing Cards
•  Receiving required, see How To

C Capital Project

Contact: Capital Project Accounting

C Car Rental
see: Travel (domestic) , Travel (international)
C

CardinalTemps

  • 54330 – Temporary Services

Hiring temporary workers

Program information on Cardinal at Work

C

Catering (Stanford or outside providers)

  • 52355 – Food or Local Business Meals
  • 52310 – Alcoholic Beverage- Unallowable
  • 52240 – Morale

SmartMart

Purchasing Card

Non-Catalog Requisition (Standard)

Expense Requests (Non-PO Payment)

C

Catering Rental

  • 52315 – Entertainment– Unallowable

Purchasing Card

Non-Catalog Requisition (Standard)

C

Cell Phone/PDA/Tablet (device)

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)

Order via University IT

 

C

Cell Phone/PDA/Tablet (service plan)

  • Not Required

Contact University IT

C

Chemicals and Controlled Substances

  • 55230 – Chemicals & Compressed Gases

SmartMart
No Purchasing Card or personal funds
 

C
Cleaning, Trash, and Recycling Services
  • Not Required

LBRE Work Request

C Cloud Services
  • Varies by Item

53123 SU CAPITAL EXTERNALLY HOSTED SOFTWARE SERVICES - Includes externally hosted computer software services delivered over the Internet and accessed via a web browser, or desktop/mobile application where the cost is more than $1 million. Also referred to as Software as a Service (Saas, or cloud based software)

55430 EXTERNALLY HOSTED SOFTWARE SERVICE - for SaaS, cloud based software costing less than $1 million

On-Premises Software

  • 53120 SU CAPITAL COMPUTER EQUIPMENT - for on-premises software packages purchased separately from an outside vendor costing $1 million or more
  • 55410 COMPUTER SOFTWARE LICENSES - for on-premises software purchases costing less than $1 million
  • 55420 SOFTWARE MAINTENANCE AGREEMENTS -  for software maintenance agreements
C

Compostable Break Room Supplies

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart

C

Compressed Gas

  • 55230 – Chemicals & Compressed Gases

SmartMart

C

Computer / Laptop Hardware (Stanford owned)

  • 53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000)
  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)
  • 55410 – Computer Software Programs

SmartMart Catalog Suppliers

No Purchasing via PCard

C

Computer Software Licenses

  • 55410 – Computer Software Programs
  • 55420 – Software Maintenance Agreements

SmartMart (if available)

Non-Catalog Requisition (Standard)

No Purchasing Card

 

C

Computer Supplies (printers / peripherals)

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)
  • Recommended: Stanford's University IT's Stanford University Hardware Program to purchase and manage work computers and accessories. UIT also provides hardware configuration recommendations and links to order through SmartMart Catalog Suppliers
  • Recommended: Cardinal Print program - Stanford University's managed print service, allowing you to securely print, copy, or scan materials by badging in or entering your SUNet ID and password at any Cardinal Print device

According to Stanford University Print Policy, personal printers are discouraged. After obtaining the appropriate approval, a personal print device may be ordered via SmartMart Catalog Suppliers or Amazon Business.

C

Computer/Laptop Hardware (non-Stanford owned)

  • 55020 – Computer – Non SU owned

Stanford University Hardware Program

May not be reimbursed unless owned by Stanford

C

Conference Registration

  • 52510 – Conference convention entry meeting fees

Non-local - Travel Card

Local - Purchasing Card

Expense report reimbursement or Non-PO Payment - Expense Requests

C

Conference Room Rental (campus)

  • 52510 – Conference convention entry meeting fees

iJournals

C

Construction (with contractor)


see also: Topic Overview: Contracts
  • 54055 – Prime Consultant

    Used only by O&M (Award C%) and Capital Accounting (Award X%) projects

  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)
  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

SmartMart Contracts

If contract required, must go through SmartMart Contracts,

Create in SmartMart Contracts, refer to Submit a Contract Request.

C

Consultants/Professional Services


see also: Topic Overview: Contracts
  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)
  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

Non-Catalog Requisition (Standard) -

  • Should generally be procured through a contract
  • Certain professional services may be paid with a PCard either upon contract approval or without a contract

No Non-PO Payment or Personal payment with the intention of receiving reimbursement (Professional services may be taxable)

C

Contract, Bilateral


see also: Topic Overview: Contracts
  • Expenditure Type Lookup Tool

    Launch Oracle and open the SU Inquiry Tools and Forms folder
     

SmartMart Contracts

If contract required, must go through SmartMart Contracts,

Create in SmartMart Contracts, refer to Submit a Contract Request.

C

Controlled Substance

  • 55210 – Supplies Materials Laboratory

Non-Catalog Requisition (Standard)
Licenses are required for purchase

C

Copier / Printer (lease)


see also: Printers (If leased, see Lease Equipment)
see: Computer Supplies (printers / peripherals)

(If leased, see Lease Equipment)

C

Copier/Printer (purchase)


see: Printers (If leased, see Lease Equipment)
C
Custodial Services
  • Not Required

LBRE Work Request

C

Customs Broker Fees

  • 55320 – Shipping, Handling, Cartage, Freight Services (non-capital)

    If part of capital equipment purchase, use capital equipment expenditure type for customs line item.

Non-Catalog Requisition (Standard)
•  For Standard Capital Equipment orders, see Step 3 in How To: Create a Standard Non-Catalog Requisition
•  For SmartMart Capital Equipment orders, see Step 11 in How To: Purchase Goods in SmartMart Catalog Supplier
•  Stanford's Broker: JAS (formerly TIGERS)

D
D Data Destruction
  • Not Required

Department IT Contact

D Data Storage
  • Not Required

Department IT Contact

D DPA (Department Property Administrator)

Department Property Administrator (DPA) Directory

D

Dry Ice

  • 55210 – Supplies Materials Laboratory

Non-Catalog Requisition (Standard)

D

Dues and Subscriptions

  • 52250 – Membership Dues Fees– Allowable (professional organizations)
  • 52255 – Membership Dues Fees– Unallowable (social organizations)

Purchasing Card
Expense report reimbursement or Non-PO Payment - Expense Requests

E
E

Employee Gift Cards


see also: Categories of Purchases
  • Varies by Item

May be purchased using PCard or Expense Requests. Purchase Orders are not recommended for purchasing employee gifts.
For policy information, see the 
Administrative Guide Memo 2.2.10.

  • 52210 - Employee Gift Taxable 
  • 52240 - Employee Morale
  • 52355 - Food
  • 52356 - Food Working Meals w/Alc

 

E

Employee Recruitment

  • 52230 – Employee Recruitment- Allowable
  • 52235 – Employee Recruitment- Unallowable

Local - Purchasing Card
Non-local - Travel Card

E

Employee Relocation


see: Temporary Living Expenses , Mailing Services , Moving Services (on campus)
E

Entertainers

  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

Non-Catalog Requisition (Standard)

Expense Requests (Non-PO Payment)

Entertainers are not honoraria

E

Entertainment (business entertainment)

  • 52315 – Entertainment– Unallowable

Non-local - Travel Card
Local - Purchasing Card

E Equipment Fabrication
  • 53195 – SU Capital Fabrication

    See Expenditure Type Lookup Tool for small dollar purchase (< $5,000) (Launch Oracle Financials and open the SU Inquiry Tools and Forms folder)

  • Common Expenditure Types Used for Property and Equipment

    •  See Common Expenditure Types Used for Property and Equipment
    •  If custom broker fees will apply, use same Cap Equip exp type for fees

See Property Management Manual, 2.6, Fabrication

  • Non-Catalog Requisition (Standard)
  • Petty Cash (for small fabricated parts)

•  No Purchasing Cards
•  Receiving required, see How To

,

E

Equipment Lease


see also: Administrative Guide Policy 5.2.2: Equipment Leases
  • 52910 – Leased Equip >1 Year; <$5K
  • 52921 – Lease Genrl Purpose Equip >$5K
  • 52951 – Lease Special Purp Equip >$5K
  • 52981 – Leased Equip 1 Mo TO 1 Year

SmartMart Contracts

Create in SmartMart Contracts, refer to Submit a Contract Request.

E

Equipment Rental


see also: Administrative Guide Policy 5.2.2: Equipment Leases
  • 52992 – Rent Other (Includes short-term (<1 month) rentals that do not otherwise qualify as equipment or space leases)

Non-Catalog Requisition (Standard Goods)

If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.

E

Equipment Repair

  • 53511 – Equipment Repair and Maintenace

Non-Catalog Requisition (Standard)

E Ergonomic Products
  • Varies by Item

SmartMart

E

Event Services

  • Not Required

Event Services Request

E

Exam Books

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart (Stanford Logo - Office Depot)

F
F Fabrication
  • 53195 – SU Capital Fabrication

    See Expenditure Type Lookup Tool for small dollar purchase (< $5,000) (Launch Oracle Financials and open the SU Inquiry Tools and Forms folder)

Non-Catalog Requisition (Standard)

Petty Cash (for small fabricated parts)

•  No Purchasing Cards
•  Receiving required, see How To

F

Facility Rental (training rooms)

  • Not Required

Facility Rental Request Form

F

Faculty Club

  • Not Required

Purchasing Card
Expense Requests (Non-PO Payment)

F

FedEx (new account setup)


see also: Shipping dangerous goods
  • Not Required

Request Account

F

Fees & Penalties (government)

  • 56410 – Government Fines, Penalties, Settlements- Unallowable

Expense Requests (Non-PO Payment)

F

Fellowship, Stanford

See payments to postdoctoral scholars, medical residents & clinical fellows

F

Food and Beverage


see: Business Meals (local) , Business Meals (during travel) , Travel (domestic) , Travel (international) , Catering (Stanford or outside providers)
F

Foreign Shipments


see: Customs Broker Fees
F

Foreign Visitors (Travel expenses)


see also: Inviting and Paying Foreign Visitors
  • 52420 – Foreign Travel- Allowable
  • 52425 – Foreign Travel- Unallowable

Travel Card

Expense Requests (Expense Report – Non-SU Payee/Visitor Reimbursement)

F

Forms (Stanford)

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart (Office Depot)

F

Freezers (laboratory)

  • 53115 – SU Scientific Tech Equip

SmartMart Capital Equipment
See How To
Receiving required, see How To

F

Freight and Shipping Services


see also: See capital equipment When buying capital equipment from foreign country
  • 55320 – Shipping, Handling, Cartage, Freight Services (non-capital)

    If part of capital equipment purchase, use capital equipment expenditure type for customs line item.

Non-Catalog Requisition (Standard)
Select Standard Capital Equipment in Step 3 in How To Create a Standard Non-Catalog Requisition

F

Fundraising Travel

  • 52430 – Fundraising Travel- Unallowable

Travel Card (TCard)

Expense Requests (Expense Report)

No Purchasing Cards for any travel-related expenditures

F

Furniture < $5,000

  • 55110 – Supplies MTL Non-Cap EQ Office
  • 55120 – Supplies Other (commonly used for parking)

SmartMart (if available)

Non-Catalog Requisition (Standard)

F

Furniture > $5,000 (capital equipment)

  • 53110 – SU Capital Office Furniture

SmartMart (if available)

Non-Catalog Requisition (Standard Capital Equipment)
Receiving required, see How To

G
G

Gases


see: Compressed Gas
G

Gasoline (for university vehicle)


see also: See Administrative Guide Policy 8.4.1: Vehicle Acquisition, Ownership and Disposition
  • Not Required

Contact the Facilities Operations Department

G

Gifts (non-cash)


see also: Categories of Purchases
  • 52240 – Morale
  • 52315 – Entertainment– Unallowable
  • Purchasing Card (PCard)
  • Expense Requests (Expense Report – Reimbursement for employee or non-employee gift)

Purchases of Stanford-branded merchandise or other tangible items is recommended by the university.

No Petty Cash

G

Gifts Non-Employee


see also: Employee Gift Policy
see: Employee Gift Cards
  • 52315 – Entertainment– Unallowable
  • Purchasing Card (PCard)
  • Expense Requests (Expense Report – Reimbursement for employee or non-employee gift)

All gift cards (including those to businesses like Starbucks, Safeway) for any amount are taxable from the first dollar, even when given as employee gifts. Purchases of Stanford-branded merchandise or other tangible items is recommended by the university.

G

Graduate Students/Post Docs, Aid/Support


see also: Administering Postdoc Fellowship Pay
  • Not Required

Graduate Financial Support (GFS) System

G
Ground Services
  • Not Required

LBRE Work Request

H
H

Hazardous Materials


see also: Research and Laboratory Safety
see: Radioactives
  • 55230 – Chemicals & Compressed Gases

SmartMart (if available)

No Petty Cash or Purchasing Cards

H

Honoraria to Non-Stanford Employees


see also: Paying Honoraria
  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)
  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

Expense Requests (Non-PO Payment)

H

Honoraria to Stanford Employees


see also: Paying Honoraria
  • 51903 – Honoraria Payment to SU Employee

Payroll, Request One-Time or Supplemental Payment

H

Hotel (deposits and lodging for travel)


see: Travel (domestic) , Travel (international)
H

Hotel (local for visitor)


see: Travel (domestic)
  • 52445 – Travel Non-SU Employee

Travel Card

Expense Requests (Non-PO Payment – Hotel Expenses expense type) if no Travel Card

H

Human Subjects


see also: Paying Human Subjects
  • 54630 – Human Subjects PMTS Incentives

See Overview: Paying Human Subjects for payment methods by payee and incentive types

Human Subject Incentive Certification Form

i
i iPad Service
  • Not Required

Contact University IT

L
L

Lab Coats and Laundering

  • 54335 – Laundry (recommended)

Non-Catalog Requisition (Standard Blanket)

See Cintas merchandise & pricing, and contact

L

Laboratory Non-Capital Equipment

  • 55215 – Lab/Sci/Tech Non Cap Equipment

SmartMart

L

Laboratory Supplies

  • 55210 – Supplies Materials Laboratory

SmartMart

L

Laptop


see: Computer / Laptop Hardware (Stanford owned) , Technology (Hardware, Software)
L

Lease Equipment


see also: Administrative Guide Policy 5.2.2: Equipment Leases
  • 52910 – Leased Equip >1 Year; <$5K
  • 52921 – Lease Genrl Purpose Equip >$5K
  • 52951 – Lease Special Purp Equip >$5K
  • 52981 – Leased Equip 1 Mo TO 1 Year

SmartMart Contracts

Create in SmartMart Contracts, refer to Submit a Contract Request.

L

Lease Late Charges

  • 56125 - Lease Late Charges

Late charges on a lease contract should NOT be charged to an ET used for lease costs.

L

Lease Real Estate


see also: Administrative Guide Policy 5.2.5: Real Estate Leases , Lease or Rental Real Estate
  • 52810 – Re Leased Space >1 Year
  • 52830 – Leased Space

SmartMart Contracts

Create in SmartMart Contracts, refer to Submit a Contract Request.

L

Leased Space


see: Lease Real Estate
  • 52992 – Rent Other (Includes short-term (<1 month) rentals that do not otherwise qualify as equipment or space leases)
L

Legal Fees

  • 54210 - Professional Services, Allowable
  • 54215 - Professional Services, Unallowable

Non-Catalog Requisition (Standard)

L

Life Sciences

  • 55210 – Supplies Materials Laboratory
  • 55230 – Chemicals & Compressed Gases

SmartMart

L

Locksmith Services

  • Not Required

LBRE Work Request

View Rates and Fees

L

Lodging


see: Travel (domestic) , Travel (international)
L

Logo Items (Stanford branded items)

  • 55110 – Supplies MTL Non-Cap EQ Office
  • 55180 – Promotional Materials Unallowable (for promotional activities)

See Stanford Identity Guide, for

M
M Mailing Services
see: Bulk Mailing
  • 55310 – Postage or Mailing Services

Purchasing Card

M

Meals


see: Business Meals (local) , Business Meals (during travel)
M

Memberships and Dues


see: Dues and Subscriptions
M Moving Services (off campus)
  • 52260 – Employee Moving- Allowable
  • 52265 – Employee Moving- Unallowable

Purchasing Card

Non-Catalog Requisition (Standard)

M
Moving Services (on campus)
  • Not Required

Event Services Request

N
N

Newspaper Subscription

  • 52250 – Membership Dues Fees– Allowable (professional organizations)

Purchasing Card

O
O Office Equipment (Under $5,000)
  • Varies by Item

Commonly Used Expenditure Types

- Non-capital equipment (less than $5,000) and furnishings purchase should be coordinated with the department’s facilities manager
- For home office equipment, consult with the manager or local Human Resources for specific procedures

SUPPLIES

  • Amazon Business or SmartMart - Non-ergonomic related accessories, such as external hard drives, power cords/adapters, chargers, wires and network equipment.
    Refer to UIT’s Equipment Recommendations page for docking stations, power adaptors, monitors, standard keyboards and mice, laptop locks and other workstation accessories.

FURNITURE:

  • Amazon Business or SmartMart, 55110     SUPPLIES MTL NON-CAP EQ OFFICE     Expenditures for filing cabinets, office furniture and equipment with a cost less than $5,000

 

O

Office Supplies

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart

O

Optical

  • 55210 – Supplies Materials Laboratory

SmartMart

P
P

Parking Permit

  • 55120 – Supplies Other (commonly used for parking)

Purchasing Card
Purchase a Parking Permit

No Petty Cash

P

Performers


see: Entertainers
P

Pest Control

  • Not Required

LBRE Work Request

P

Photocopies (non-Stanford provider)

  • 54520 – Photocopy

Purchasing Card

P

Postage

  • 55310 – Postage or Mailing Services

Purchasing Card

Expense Requests (Non-PO Payment)

P

Postdoc/Non-Stanford Student Aid or Support


see: Aid/Support to Non-Stanford Student/Postdocs
P

Postdocs/Graduate Students


see: Aid/Support to Stanford Students/Postdocs
P

Printers (If leased, see Lease Equipment)


see: Computer Supplies (printers / peripherals)
  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)
  • 53160 – > $5,000 capital equipment (projectors, fax machines, copiers, etc)

SmartMart Contracts

P

Printing Publications

  • 54510 – Cost of Printing, Plate-Making, Press-Work, Binding

Purchasing Card

Non-Catalog Requisition (Standard)

P Professional Services
  • Varies by Item
  • Professional services should generally be procured through a contract.
P

Professional Services/Consultants


see: Consultants/Professional Services
R
R

Radioactives


see also: Research & Laboratory Safety (* Requires CRA number)
  • 55210 – Supplies Materials Laboratory

SmartMart (if available)

Non-Catalog Requisition (Standard Radioactive)

•  See How To
•  No Petty Cash
•  No Purchasing Cards

R

Real Estate Lease


see: Lease Real Estate
R

Recycled Paper

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart

R

Recycling

  • Not Required

LBRE Work Request

R

Registration (conferences)

  • 52510 – Conference convention entry meeting fees

Non-local - Travel Card

Local - Purchasing Card

Expense Report - Expense Requests

R

Rent Equipment


see: Equipment Rental
R

Reprints

  • 54530 – Reprints of articles

Expense Requests (Non-PO Payment)

R

Royalties, Licenses

  • 56610 – General Royalties

Expense Requests (Non-PO Payment)

S
S

Server


see also: UIT Hardware Recommendations
  • 53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000)

SmartMart Capital Equipment

•  See How To
•  Receiving required, see How To

S

Shipping and Handling


see: Customs Broker Fees , Postage
  • 55320 – Shipping, Handling, Cartage, Freight Services (non-capital)

    If part of capital equipment purchase, use capital equipment expenditure type for customs line item.

Shipping via FedEx Online at Stanford

S Single / Sole Source Justification Form
see also: Updated Single/Sole Source Justification (SSJ) Form Announcement , Topic Overview: Selecting a Supplier
  • Varies by Item

This form, Single / Sole Source Justification Form is required for Requisitions of $25,000 or greater after taxes and fees.

S Software (media & licenses)
  • 55410 – Computer Software Programs

For guidance on purchasing software, including software licensing and cloud services, visit Topic Overview: Purchase Services.

S

Software Maintenance Agreements

  • 55420 – Software Maintenance Agreements

Non-Catalog Requisition (Standard)

S Speakers (speakers for hire – not honoraria)
  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)

Non-Catalog Requisition (Standard)

S

Staffing Services


see: Temporary Labor
S STAP
  • 51891 – To be used only with STAP PTA (1089542-8-AAPAA)

Purchasing Card

Expense Requests (Expense Report)

Expense Requests (Non-PO Payment)
 

S

Subaward Contracts

  • 54710 – Line One on Req for first $25,000
  • 54720 – (Not Subject to IDC) Line Two on Req for anything over first $25,000

Non-Catalog Requisition (Standard Subaward)

View a PowerPoint step-by-step presentation.

View Subaward Resources section on the ORA website.

S

Subscriptions

  • 55130 – Non-Library Books

SmartMart

Purchasing Card

T
T
Tables and Chairs (rental)
  • Not Required

Event Services Request

T

Tablets (Galaxy, iPad, Xoom) < $5,000

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)

SmartMart

T

Technical Services

  • 54360 – Technical Services

Non-Catalog Requisition (Standard)

T

Technology (Hardware, Software)

  • Varies by Item
T

Telecommunication Services


see: Cell Phone/PDA/Tablet (device) , Cell Phone/PDA/Tablet (service plan)
T Temporary Labor
  • 54330 – Temporary Services

Hiring Temporary Workers

CardinalTemps

T

Temporary Living Expenses


see also: See Administrative Guide Policy 2.1.19: Relocation of Faculty and Staff
  • 52260 – Employee Moving- Allowable
  • 52265 – Employee Moving- Unallowable

Non-Catalog Requisition (Standard)

Expense Requests (Expense Report – Relocation)

T

Toner

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart

T

Training and Seminars

  • 52510 – Conference convention entry meeting fees

Non-local - Travel Card

Local - Purchasing Card

Expense Requests (Expense Report – reimbursement to employee, or Non-PO Payment – direct payment to provider)
 

T

Transportation


see: Parking Permit
T Travel (domestic)
  • 52410 – Domestic Travel- Allowable
  • 52415 – Domestic Travel- Unallowable
  • Travel Card (TCard)
  • Expense Requests (Expense Report)

No Purchasing Cards for any travel-related expenditures 

T

Travel (fundraising)

  • 52430 – Fundraising Travel- Unallowable

Travel Card

Expense Requests (Expense Report)

No Purchasing Cards for any travel-related expenditures

T

Travel (international)


see also: International Travel
  • 52420 – Foreign Travel- Allowable
  • 52425 – Foreign Travel- Unallowable

Travel Card (TCard)

Expense Requests (Expense Report)

No Purchasing Cards for any travel-related expenditures

T

Travel (non-Stanford employee)

  • 52445 – Travel Non-SU Employee

Travel Card

Expense Requests (Expense Report – Non-SU Payee / Visitor Reimbursement)

Expense Requests (Digital Payment)

Expense Requests (Non-PO Payment)

No Purchasing Cards for any travel-related expenditures

T

Travel-related Charges (phone calls, faxes, parking, Internet)

  • 52410 – Domestic Travel- Allowable
  • 52420 – Foreign Travel- Allowable

Travel Card (TCard)

Expense Requests (Expense Report)

No Purchasing Cards for any travel-related expenditures

U
U

Undergraduate Students, Aid/Support


see also: Administering Postdoc Fellowship Pay
  • Not Required

Contact Financial Aid Office

V
V

Vehicle Repair and Maintenance

  • 53515 – Vehicle repair and maintenance (Repair of Stanford-owned vehicles)

Non-Catalog Requisition (Standard)

V
Video Equipment and Services
  • 58510 – Interdepartmental Charges to or from Other Department

iJournals

W
W

Water (bottled) Services

  • 52355 – Food or Local Business Meals

Provide PTA – Contact Steve Lee for new account setup.