Buy & Pay Guide | Financial Management Services

All A B C D E F G H I L M N O P R S T U V W

	Product / Service	Expenditure Type	Best Purchasing Method
A
A	Aid/Support to Non-Stanford Student/Postdocs see also: Postdoctoral Scholars, Medical Residents and Clinical Fellows	Not Required	SU-21 Form
A	Aid/Support to Stanford Students/Postdocs see also: postdoc fellowship pay	Not Required	Graduates – Graduate Financial Support System (GFS) Undergraduates – Contact Financial Aid Office
A	Airfare see: Travel (domestic) , Travel (international)
A	Alcohol (tax-free research use)	55210 – Supplies Materials Laboratory 55230 – Chemicals & Compressed Gases	SmartMart
A	Alcoholic Beverages/Alcohol with Business Meal	52310 – Alcoholic Beverage- Unallowable	Local purchase - Purchasing Card Non-local purchase - Travel Card Expense report reimbursement - Expense Requests
A	Animals (Live)	55240 – Animals	Animal Requisition via AnimalTrax • Restricted personnel only • No Petty Cash or Purchasing Card
A	Architectural and Engineering Services	54015 – Architect 54080 – Professional Services (engineers)	Non-Catalog Requisition (Standard)
B
B	Books	55130 – Non-Library Books	SmartMart Purchasing Card Non-Catalog Requisition (Standard)
B	Buildings and Grounds Maintenance	Not Required	LBRE Work Request
B	Bulk Mailing	Not Required	Mailing Services
B	Bus Advertising (Marguerite)	Not Required	Bus Advertising Request Form
B	Bus Charter Services	Not Required	Charter Reservation
B	Business Cards	55110 – Supplies MTL Non-Cap EQ Office	Where to Order
B	Business Meals (during travel) see: Travel (domestic) , Travel (international) , Alcoholic Beverages/Alcohol with Business Meal
B	Business Meals (local) see: Alcoholic Beverages/Alcohol with Business Meal	52355 – Food or Local Business Meals	Local meals - Purchasing Card Expense report reimbursement or Non-PO Payment - Expense Requests
C
C	Capital Equipment see also: Purchase Capital Equipment	Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	SmartMart (if available) Non-Catalog Requisition (Standard Capital Equipment) • No Purchasing Cards • Receiving required, see How To
C	Capital Project	Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	See also, Administrative Guide Policy 3.1.2: University Funds See also, LBRE, Capital Planning and Space Management Contact: Capital Project Accounting
C	Car Rental see: Travel (domestic) , Travel (international)
C	CardinalTemps	54330 – Temporary Services	Hiring temporary workers Program information on Cardinal at Work
C	Catering (Stanford or outside providers)	52355 – Food or Local Business Meals 52310 – Alcoholic Beverage- Unallowable 52240 – Morale	SmartMart Purchasing Card Non-Catalog Requisition (Standard) Expense Requests (Non-PO Payment)
C	Catering Rental	52315 – Entertainment– Unallowable	Purchasing Card Non-Catalog Requisition (Standard)
C	Cell Phone/PDA/Tablet (device)	55116 – Computers & Computing Devices (acquisition cost < $5,000)	Order via University IT
C	Cell Phone/PDA/Tablet (service plan)	Not Required	Contact University IT
C	Chemicals and Controlled Substances	55230 – Chemicals & Compressed Gases	SmartMart No Purchasing Card or personal funds
C	Cleaning, Trash, and Recycling Services	Not Required	LBRE Work Request
C	Cloud Services	Varies by Item	To begin a cloud computing service, UIT offers guidance for choosing and purchasing a solution. Existing cloud services should join the accounts to Cardinal Cloud. 53123 SU CAPITAL EXTERNALLY HOSTED SOFTWARE SERVICES - Includes externally hosted computer software services delivered over the Internet and accessed via a web browser, or desktop/mobile application where the cost is more than $1 million. Also referred to as Software as a Service (Saas, or cloud based software) 55430 EXTERNALLY HOSTED SOFTWARE SERVICE - for SaaS, cloud based software costing less than $1 million On-Premises Software 53120 SU CAPITAL COMPUTER EQUIPMENT - for on-premises software packages purchased separately from an outside vendor costing $1 million or more 55410 COMPUTER SOFTWARE LICENSES - for on-premises software purchases costing less than $1 million 55420 SOFTWARE MAINTENANCE AGREEMENTS - for software maintenance agreements
C	Compostable Break Room Supplies	55110 – Supplies MTL Non-Cap EQ Office	SmartMart
C	Compressed Gas	55230 – Chemicals & Compressed Gases	SmartMart
C	Computer / Laptop Hardware (Stanford owned)	53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000) 55116 – Computers & Computing Devices (acquisition cost < $5,000) 55410 – Computer Software Programs	SmartMart Catalog Suppliers For guidance on purchasing hardware, including desktop computers, laptops, printers, or mobile devices, visit Topic Overview: Purchase Goods.
C	Computer Software Licenses	55410 – Computer Software Programs 55420 – Software Maintenance Agreements	SmartMart (if available) Non-Catalog Requisition (Standard) For guidance on purchasing software, including software licensing and cloud services, visit Topic Overview: Purchase Services.
C	Computer Supplies (printers / peripherals)	55116 – Computers & Computing Devices (acquisition cost < $5,000)	Recommended: Stanford's University IT's Stanford University Hardware Program to purchase and manage work computers and accessories. UIT also provides hardware configuration recommendations and links to order through SmartMart Catalog Suppliers Recommended: Cardinal Print program - Stanford University's managed print service, allowing you to securely print, copy, or scan materials by badging in or entering your SUNet ID and password at any Cardinal Print device According to Stanford University Print Policy, personal printers are discouraged. After obtaining the appropriate approval, a personal print device may be ordered via SmartMart Catalog Suppliers or Amazon Business.
C	Computer/Laptop Hardware (non-Stanford owned)	55020 – Computer – Non SU owned	Stanford University Hardware Program May not be reimbursed unless owned by Stanford
C	Conference Registration	52510 – Conference convention entry meeting fees	Non-local - Travel Card Local - Purchasing Card Expense Requests (Expense Report – reimbursement to attendee, or Non-PO Payment – direct payment to provider)
C	Conference Room Rental (campus)	52510 – Conference convention entry meeting fees	iJournals
C	Construction (with contractor) see also: Topic Overview: Contracts	54055 – Prime Consultant Used only by O&M (Award C%) and Capital Accounting (Award X%) projects 54230 – Other Professional Services- Allowable (not for legal or accounting services) 54235 – Other Professional Services- Unallowable (not for legal or accounting services)	SmartMart Contracts If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
C	Consultants/Professional Services see also: Topic Overview: Contracts	54230 – Other Professional Services- Allowable (not for legal or accounting services) 54235 – Other Professional Services- Unallowable (not for legal or accounting services)	Non-Catalog Requisition (Standard) - Should generally be procured through a contract Certain professional services may be paid with a PCard either upon contract approval or without a contract No Non-PO Payment or Personal payment with the intention of receiving reimbursement (Professional services may be taxable)
C	Contract, Bilateral see also: Topic Overview: Contracts	Expenditure Type Lookup Tool Launch Oracle and open the SU Inquiry Tools and Forms folder	SmartMart Contracts If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
C	Controlled Substance	55210 – Supplies Materials Laboratory	Non-Catalog Requisition (Standard) Licenses are required for purchase
C	Copier / Printer (lease) see also: Printers (If leased, see Lease Equipment) see: Computer Supplies (printers / peripherals)		(If leased, see Lease Equipment)
C	Copier/Printer (purchase) see: Printers (If leased, see Lease Equipment)
C	Custodial Services	Not Required	LBRE Work Request
C	Customs Broker Fees	55320 – Shipping, Handling, Cartage, Freight Services (non-capital) If part of capital equipment purchase, use capital equipment expenditure type for customs line item.	Non-Catalog Requisition (Standard) • For Standard Capital Equipment orders, see Step 3 in How To: Create a Standard Non-Catalog Requisition • For SmartMart Capital Equipment orders, see Step 11 in How To: Purchase Goods in SmartMart Catalog Supplier • Stanford's Broker: JAS (formerly TIGERS)
D
D	Data Destruction	Not Required	Department IT Contact
D	Data Storage	Not Required	Department IT Contact
D	DPA (Department Property Administrator)	Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	Department Property Administrator (DPA) Directory
D	Dry Ice	55210 – Supplies Materials Laboratory	Non-Catalog Requisition (Standard)
D	Dues and Subscriptions	52250 – Membership Dues Fees– Allowable (professional organizations) 52255 – Membership Dues Fees– Unallowable (social organizations)	Purchasing Card Expense report reimbursement or Non-PO Payment - Expense Requests
E
E	Employee Gift Cards see also: Categories of Purchases	Varies by Item	May be purchased using PCard or Expense Requests. Purchase Orders are not recommended for purchasing employee gifts. For policy information, see the Administrative Guide Memo 2.2.10. 52210 - Employee Gift Taxable 52240 - Employee Morale 52355 - Food 52356 - Food Working Meals w/Alc
E	Employee Recruitment	52230 – Employee Recruitment- Allowable 52235 – Employee Recruitment- Unallowable	Local - Purchasing Card Non-local - Travel Card
E	Employee Relocation see: Temporary Living Expenses , Mailing Services , Moving Services (on campus)
E	Entertainers	54235 – Other Professional Services- Unallowable (not for legal or accounting services)	Non-Catalog Requisition (Standard) Expense Requests (Non-PO Payment) Entertainers are not honoraria
E	Entertainment (business entertainment)	52315 – Entertainment– Unallowable	Non-local - Travel Card Local - Purchasing Card
E	Equipment Fabrication	53195 – SU Capital Fabrication See Expenditure Type Lookup Tool for small dollar purchase (< $5,000) (Launch Oracle Financials and open the SU Inquiry Tools and Forms folder) Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	See Property Management Manual, 2.6, Fabrication Non-Catalog Requisition (Standard) Petty Cash (for small fabricated parts) • No Purchasing Cards • Receiving required, see How To ,
E	Equipment Lease see also: Administrative Guide Policy 5.2.2: Equipment Leases	52910 – Leased Equip >1 Year; <$5K 52921 – Lease Genrl Purpose Equip >$5K 52951 – Lease Special Purp Equip >$5K 52981 – Leased Equip 1 Mo TO 1 Year	SmartMart Contracts Create in SmartMart Contracts, refer to Submit a Contract Request.
E	Equipment Rental see also: Administrative Guide Policy 5.2.2: Equipment Leases	52992 – Rent Other (Includes short-term (<1 month) rentals that do not otherwise qualify as equipment or space leases)	Non-Catalog Requisition (Standard Goods) If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
E	Equipment Repair	53511 – Equipment Repair and Maintenace	Non-Catalog Requisition (Standard)
E	Ergonomic Products	Varies by Item	SmartMart
E	Event Services	Not Required	Event Services Request
E	Exam Books	55110 – Supplies MTL Non-Cap EQ Office	SmartMart (Stanford Logo - Office Depot)
F
F	Fabrication	53195 – SU Capital Fabrication See Expenditure Type Lookup Tool for small dollar purchase (< $5,000) (Launch Oracle Financials and open the SU Inquiry Tools and Forms folder)	Non-Catalog Requisition (Standard) Petty Cash (for small fabricated parts) • No Purchasing Cards • Receiving required, see How To
F	Facility Rental (training rooms)	Not Required	Facility Rental Request Form
F	Faculty Club	Not Required	Purchasing Card Expense Requests (Non-PO Payment)
F	FedEx (new account setup) see also: Shipping dangerous goods	Not Required	Request Account
F	Fees & Penalties (government)	56410 – Government Fines, Penalties, Settlements- Unallowable	Expense Requests (Non-PO Payment)
F	Fellowship, Stanford		See payments to postdoctoral scholars, medical residents & clinical fellows
F	Food and Beverage see: Business Meals (local) , Business Meals (during travel) , Travel (domestic) , Travel (international) , Catering (Stanford or outside providers)
F	Foreign Shipments see: Customs Broker Fees
F	Foreign Visitors (Travel expenses) see also: Inviting and Paying Foreign Visitors	52420 – Foreign Travel- Allowable 52425 – Foreign Travel- Unallowable	Travel Card Expense Requests (Expense Report – Non-SU Payee/Visitor Reimbursement)
F	Forms (Stanford)	55110 – Supplies MTL Non-Cap EQ Office	SmartMart (Office Depot)
F	Freezers (laboratory)	53115 – SU Scientific Tech Equip	SmartMart Capital Equipment See How To Receiving required, see How To
F	Freight and Shipping Services see also: See capital equipment When buying capital equipment from foreign country	55320 – Shipping, Handling, Cartage, Freight Services (non-capital) If part of capital equipment purchase, use capital equipment expenditure type for customs line item.	Non-Catalog Requisition (Standard) Select Standard Capital Equipment in Step 3 in How To Create a Standard Non-Catalog Requisition
F	Fundraising Travel	52430 – Fundraising Travel- Unallowable	Travel Card (TCard) Expense Requests (Expense Report) No Purchasing Cards for any travel-related expenditures
F	Furniture < $5,000	55110 – Supplies MTL Non-Cap EQ Office 55120 – Supplies Other (commonly used for parking)	SmartMart (if available) Non-Catalog Requisition (Standard)
F	Furniture > $5,000 (capital equipment)	53110 – SU Capital Office Furniture	SmartMart (if available) Non-Catalog Requisition (Standard Capital Equipment) Receiving required, see How To
G
G	Gases see: Compressed Gas
G	Gasoline (for university vehicle) see also: See Administrative Guide Policy 8.4.1: Vehicle Acquisition, Ownership and Disposition	Not Required	Contact the Facilities Operations Department
G	Gifts (non-cash) see also: Categories of Purchases	52240 – Morale 52315 – Entertainment– Unallowable	Purchasing Card (PCard) Expense Requests (Expense Report – Reimbursement for employee or non-employee gift) Purchases of Stanford-branded merchandise or other tangible items is recommended by the university. No Petty Cash
G	Gifts Non-Employee see also: Employee Gift Policy see: Employee Gift Cards	52315 – Entertainment– Unallowable	Purchasing Card (PCard) Expense Requests (Expense Report – Reimbursement for employee or non-employee gift) All gift cards (including those to businesses like Starbucks, Safeway) for any amount are taxable from the first dollar, even when given as employee gifts. Purchases of Stanford-branded merchandise or other tangible items is recommended by the university.
G	Graduate Students/Post Docs, Aid/Support see also: Administering Postdoc Fellowship Pay	Not Required	Graduate Financial Support (GFS) System
G	Ground Services	Not Required	LBRE Work Request
H
H	Hazardous Materials see also: Research and Laboratory Safety see: Radioactives	55230 – Chemicals & Compressed Gases	SmartMart (if available) No Petty Cash or Purchasing Cards
H	Honoraria to Non-Stanford Employees see also: Paying Honoraria	54230 – Other Professional Services- Allowable (not for legal or accounting services) 54235 – Other Professional Services- Unallowable (not for legal or accounting services)	Expense Requests (Non-PO Payment)
H	Honoraria to Stanford Employees see also: Paying Honoraria	51903 – Honoraria Payment to SU Employee	Payroll, Request One-Time or Supplemental Payment See, Honoraria for individuals employed by Stanford
H	Hotel (deposits and lodging for travel) see: Travel (domestic) , Travel (international)
H	Hotel (local for visitor) see: Travel (domestic)	52445 – Travel Non-SU Employee	Travel Card Expense Requests (Non-PO Payment – Hotel Expenses expense type) if no Travel Card
H	Human Subjects see also: Paying Human Subjects	54630 – Human Subjects PMTS Incentives	See Overview: Paying Human Subjects for payment methods by payee and incentive types Human Subject Incentive Certification Form
i
i	iPad Service	Not Required	Contact University IT
L
L	Lab Coats and Laundering	54335 – Laundry (recommended)	Non-Catalog Requisition (Standard Blanket) See Cintas merchandise & pricing, and contact
L	Laboratory Non-Capital Equipment	55215 – Lab/Sci/Tech Non Cap Equipment	SmartMart
L	Laboratory Supplies	55210 – Supplies Materials Laboratory	SmartMart
L	Laptop see: Computer / Laptop Hardware (Stanford owned) , Technology (Hardware, Software)
L	Lease Equipment see also: Administrative Guide Policy 5.2.2: Equipment Leases	52910 – Leased Equip >1 Year; <$5K 52921 – Lease Genrl Purpose Equip >$5K 52951 – Lease Special Purp Equip >$5K 52981 – Leased Equip 1 Mo TO 1 Year	SmartMart Contracts Create in SmartMart Contracts, refer to Submit a Contract Request.
L	Lease Late Charges	56125 - Lease Late Charges	Late charges on a lease contract should NOT be charged to an ET used for lease costs.
L	Lease Real Estate see also: Administrative Guide Policy 5.2.5: Real Estate Leases , Lease or Rental Real Estate	52810 – Re Leased Space >1 Year 52830 – Leased Space	SmartMart Contracts Create in SmartMart Contracts, refer to Submit a Contract Request.
L	Leased Space see: Lease Real Estate	52992 – Rent Other (Includes short-term (<1 month) rentals that do not otherwise qualify as equipment or space leases)
L	Legal Fees	54210 - Professional Services, Allowable 54215 - Professional Services, Unallowable	Non-Catalog Requisition (Standard)
L	Life Sciences	55210 – Supplies Materials Laboratory 55230 – Chemicals & Compressed Gases	SmartMart
L	Locksmith Services	Not Required	LBRE Work Request View Rates and Fees
L	Lodging see: Travel (domestic) , Travel (international)
L	Logo Items (Stanford branded items)	55110 – Supplies MTL Non-Cap EQ Office 55180 – Promotional Materials Unallowable (for promotional activities)	See Stanford Identity Guide, for Promotional items (or Swag) Visual Identity Design Elements Digital Print Resources
M
M	Mailing Services see: Bulk Mailing	55310 – Postage or Mailing Services	Purchasing Card
M	Meals see: Business Meals (local) , Business Meals (during travel)
M	Memberships and Dues see: Dues and Subscriptions
M	Moving Services (off campus)	52260 – Employee Moving- Allowable 52265 – Employee Moving- Unallowable	Purchasing Card Non-Catalog Requisition (Standard)
M	Moving Services (on campus)	Not Required	Event Services Request
N
N	Newspaper Subscription	52250 – Membership Dues Fees– Allowable (professional organizations)	Purchasing Card
O
O	Office Equipment (Under $5,000)	Varies by Item	Commonly Used Expenditure Types - Non-capital equipment (less than $5,000) and furnishings purchase should be coordinated with the department’s facilities manager - For home office equipment, consult with the manager or local Human Resources for specific procedures SUPPLIES Amazon Business or SmartMart - Non-ergonomic related accessories, such as external hard drives, power cords/adapters, chargers, wires and network equipment. Refer to UIT’s Equipment Recommendations page for docking stations, power adaptors, monitors, standard keyboards and mice, laptop locks and other workstation accessories. FURNITURE: Amazon Business or SmartMart, 55110 SUPPLIES MTL NON-CAP EQ OFFICE Expenditures for filing cabinets, office furniture and equipment with a cost less than $5,000
O	Office Supplies	55110 – Supplies MTL Non-Cap EQ Office	SmartMart
O	Optical	55210 – Supplies Materials Laboratory	SmartMart
P
P	Parking Permit	55120 – Supplies Other (commonly used for parking)	Purchasing Card Purchase a Parking Permit No Petty Cash
P	Performers see: Entertainers
P	Pest Control	Not Required	LBRE Work Request
P	Photocopies (non-Stanford provider)	54520 – Photocopy	Purchasing Card
P	Postage	55310 – Postage or Mailing Services	Purchasing Card Expense Requests (Non-PO Payment)
P	Postdoc/Non-Stanford Student Aid or Support see: Aid/Support to Non-Stanford Student/Postdocs
P	Postdocs/Graduate Students see: Aid/Support to Stanford Students/Postdocs
P	Printers (If leased, see Lease Equipment) see: Computer Supplies (printers / peripherals)	55116 – Computers & Computing Devices (acquisition cost < $5,000) 53160 – > $5,000 capital equipment (projectors, fax machines, copiers, etc)	SmartMart Contracts
P	Printing Publications	54510 – Cost of Printing, Plate-Making, Press-Work, Binding	Purchasing Card Non-Catalog Requisition (Standard)
P	Professional Services	Varies by Item	Professional services should generally be procured through a contract. If the supplier is an independent contractor, a signed Independent Contractor Checklist (IC Checklist) must be attached when submitting the contract request. Please note that if the consultant will use Stanford data, there are additional considerations. In most cases, these contracts should be paid for through a non-catalog purchase requisition (purchase order), which will be generated through the contract request process.
P	Professional Services/Consultants see: Consultants/Professional Services
R
R	Radioactives see also: Research & Laboratory Safety (* Requires CRA number)	55210 – Supplies Materials Laboratory	SmartMart (if available) Non-Catalog Requisition (Standard Radioactive) • See How To • No Petty Cash • No Purchasing Cards
R	Real Estate Lease see: Lease Real Estate
R	Recycled Paper	55110 – Supplies MTL Non-Cap EQ Office	SmartMart
R	Recycling	Not Required	LBRE Work Request
R	Registration (conferences) see: Conference Registration
R	Rent Equipment see: Equipment Rental
R	Reprints	54530 – Reprints of articles	Expense Requests (Non-PO Payment)
R	Royalties, Licenses	56610 – General Royalties	Expense Requests (Non-PO Payment)
S
S	Server see also: UIT Hardware Recommendations	53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000)	SmartMart Capital Equipment • See How To • Receiving required, see How To
S	Shipping and Handling see: Customs Broker Fees , Postage	55320 – Shipping, Handling, Cartage, Freight Services (non-capital) If part of capital equipment purchase, use capital equipment expenditure type for customs line item.	Shipping via FedEx Online at Stanford
S	Single / Sole Source Justification Form see also: Updated Single/Sole Source Justification (SSJ) Form Announcement , Topic Overview: Selecting a Supplier	Varies by Item	This form, Single / Sole Source Justification Form is required for Requisitions of $50,000 or greater after taxes and fees.
S	Software (media & licenses)	55410 – Computer Software Programs	For guidance on purchasing software, including software licensing and cloud services, visit Topic Overview: Purchase Services.
S	Software Maintenance Agreements	55420 – Software Maintenance Agreements	Non-Catalog Requisition (Standard)
S	Speakers (speakers for hire – not honoraria)	54230 – Other Professional Services- Allowable (not for legal or accounting services)	Non-Catalog Requisition (Standard)
S	Staffing Services see: Temporary Labor
S	STAP	51891 – To be used only with STAP PTA (1089542-8-AAPAA)	Purchasing Card Expense Requests (Expense Report) Expense Requests (Non-PO Payment)
S	Subaward Contracts	54710 – Line One on Req for first $25,000 54720 – (Not Subject to IDC) Line Two on Req for anything over first $25,000	Non-Catalog Requisition (Standard Subaward) View a PowerPoint step-by-step presentation. View Subaward Resources section on the ORA website.
S	Subscriptions	55130 – Non-Library Books	SmartMart Purchasing Card
T
T	Tables and Chairs (rental)	Not Required	Event Services Request
T	Tablets (Galaxy, iPad, Xoom) < $5,000	55116 – Computers & Computing Devices (acquisition cost < $5,000)	SmartMart
T	Technical Services	54360 – Technical Services	Non-Catalog Requisition (Standard)
T	Technology (Hardware, Software)	Varies by Item	For guidance on purchasing hardware, including desktop computers, laptops, printers, or mobile devices, visit Topic Overview: Purchase Goods. For guidance on purchasing software, including software licensing and cloud services, visit Topic Overview: Purchase Services.
T	Telecommunication Services see: Cell Phone/PDA/Tablet (device) , Cell Phone/PDA/Tablet (service plan)
T	Temporary Labor	54330 – Temporary Services	Hiring Temporary Workers CardinalTemps
T	Temporary Living Expenses see also: See Administrative Guide Policy 2.1.19: Relocation of Faculty and Staff	52260 – Employee Moving- Allowable 52265 – Employee Moving- Unallowable	Non-Catalog Requisition (Standard) Expense Requests (Expense Report – Relocation)
T	Toner	55110 – Supplies MTL Non-Cap EQ Office	SmartMart
T	Training and Seminars	52510 – Conference convention entry meeting fees	Non-local - Travel Card Local - Purchasing Card Expense Requests (Expense Report – reimbursement to employee, or Non-PO Payment – direct payment to provider)
T	Transportation see: Parking Permit
T	Travel (domestic)	52410 – Domestic Travel- Allowable 52415 – Domestic Travel- Unallowable	Travel Card (TCard) Expense Requests (Expense Report) No Purchasing Cards for any travel-related expenditures
T	Travel (fundraising)	52430 – Fundraising Travel- Unallowable	Travel Card Expense Requests (Expense Report) No Purchasing Cards for any travel-related expenditures
T	Travel (international)	52420 – Foreign Travel- Allowable 52425 – Foreign Travel- Unallowable	Travel Card (TCard) Expense Requests (Expense Report) No Purchasing Cards for any travel-related expenditures
T	Travel (non-Stanford employee)	52445 – Travel Non-SU Employee	Travel Card Expense Requests (Expense Report – Non-SU Payee / Visitor Reimbursement) Expense Requests (Digital Payment) Expense Requests (Non-PO Payment) No Purchasing Cards for any travel-related expenditures
T	Travel-related Charges (phone calls, faxes, parking, Internet)	52410 – Domestic Travel- Allowable 52420 – Foreign Travel- Allowable	Travel Card (TCard) Expense Requests (Expense Report) No Purchasing Cards for any travel-related expenditures
U
U	Undergraduate Students, Aid/Support see also: Administering Postdoc Fellowship Pay	Not Required	Contact Financial Aid Office
V
V	Vehicle Repair and Maintenance	53515 – Vehicle repair and maintenance (Repair of Stanford-owned vehicles)	Non-Catalog Requisition (Standard)
V	Video Equipment and Services	58510 – Interdepartmental Charges to or from Other Department	iJournals
W
W	Water (bottled) Services	52355 – Food or Local Business Meals	Provide PTA – Contact Steve Lee for new account setup.