All A B C D E F G H I L M N O P R S T U V W
Internal Stanford supplier
Need to know before you proceed
Product / Service Expenditure Type Best Purchasing Method
S
S

Server


see also: UIT Hardware Recommendations
  • 53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000)

SmartMart Capital Equipment

•  See How To
•  Receiving required, see How To
S

Shipping and Handling


see: Customs Broker Fees , Postage
  • 55320 – Shipping, Handling, Cartage, Freight Services (non-capital)

    If part of capital equipment purchase, use capital equipment expenditure type for customs line item.

Topic Overview: Shipping
S Single / Sole Source Justification Form
see also: Topic Overview: Selecting a Supplier , Resource: Validation of Competitive Supplier Selection
  • Varies by Item

For all non-catalog requisitions: It is recommended to attach one or more competitive bids or a completed Single/Sole Source Justification form. Procurement Services is required to validate competitive supplier selection over a threshold that is dependent on the funding source. Certain departments may require  competitive bids or a Single/Sole Source Justification form using their own threshold level. Contact your department finance manager regarding specific details.  

For more information see, Resource: Validation of Competitive Supplier Selection.

 

 
S Software (media & licenses)
  • 55410 – Computer Software Licenses

For guidance on purchasing software, including software licensing and cloud services, visit Topic Overview: Purchase Services.
S

Software Maintenance Agreements
  • 55420 – Software Maintenance Agreements

Non-Catalog Requisition (Standard)
S Speakers (speakers for hire – not honoraria)
  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)

Non-Catalog Requisition (Standard)
S

Staffing Services


see: Temporary Labor
S STAP
  • 51891 – To be used only with STAP PTA (1089542-8-AAPAA)

Purchasing Card

Expense Requests (Expense Report)

Expense Requests (Non-PO Payment)
 
S

Subaward Contracts
  • 54710 – Line One on Req for first $25,000
  • 54720 – (Not Subject to IDC) Line Two on Req for anything over first $25,000

Non-Catalog Requisition (Standard Subaward)

View a PowerPoint step-by-step presentation.

View Subaward Resources section on the ORA website.
S

Subscriptions
  • 55130 – Non-Library Books

SmartMart

Purchasing Card