All A B C D E F G H I L M N O P R S T U V W
Product / Service Expenditure Type Best Purchasing Method
C
C

Capital Equipment


see also: Purchase Capital Equipment

SmartMart (if available)

Non-Catalog Requisition (Standard Capital Equipment)

•  No Purchasing Cards
•  Receiving required, see How To

C Capital Project

Contact: Capital Project Accounting

C Car Rental
see: Travel (domestic) , Travel (international)
C

CardinalTemps

  • 54330 – Temporary Services

Hiring temporary workers

Program information on Cardinal at Work

C

Catering (Stanford or outside providers)

  • 52355 – Food or Local Business Meals
  • 52310 – Alcoholic Beverage- Unallowable
  • 52240 – Morale

SmartMart

Purchasing Card

Non-Catalog Requisition (Standard)

Expense Requests (Non-PO Payment)

C

Catering Rental

  • 52315 – Entertainment– Unallowable

Purchasing Card

Non-Catalog Requisition (Standard)

C

Cell Phone/PDA/Tablet (device)

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)

Order via University IT

 

C

Cell Phone/PDA/Tablet (service plan)

  • Not Required

Contact University IT

C

Chemicals and Controlled Substances

  • 55230 – Chemicals & Compressed Gases

SmartMart
No Purchasing Card or personal funds
 

C
Cleaning, Trash, and Recycling Services
  • Not Required

LBRE Work Request

C Cloud Services
  • Varies by Item

53123 SU CAPITAL EXTERNALLY HOSTED SOFTWARE SERVICES - Includes externally hosted computer software services delivered over the Internet and accessed via a web browser, or desktop/mobile application where the cost is more than $1 million. Also referred to as Software as a Service (Saas, or cloud based software)

55430 EXTERNALLY HOSTED SOFTWARE SERVICE - for SaaS, cloud based software costing less than $1 million

On-Premises Software

  • 53120 SU CAPITAL COMPUTER EQUIPMENT - for on-premises software packages purchased separately from an outside vendor costing $1 million or more
  • 55410 COMPUTER SOFTWARE LICENSES - for on-premises software purchases costing less than $1 million
  • 55420 SOFTWARE MAINTENANCE AGREEMENTS -  for software maintenance agreements
C

Compostable Break Room Supplies

  • 55110 – Supplies MTL Non-Cap EQ Office

SmartMart

C

Compressed Gas

  • 55230 – Chemicals & Compressed Gases

SmartMart

C

Computer / Laptop Hardware (Stanford owned)

  • 53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000)
  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)
  • 55410 – Computer Software Programs

SmartMart Catalog Suppliers

No Purchasing via PCard

C

Computer Software Licenses

  • 55410 – Computer Software Programs
  • 55420 – Software Maintenance Agreements

SmartMart (if available)

Non-Catalog Requisition (Standard)

No Purchasing Card

 

C

Computer Supplies (printers / peripherals)

  • 55116 – Computers & Computing Devices (acquisition cost < $5,000)
  • Recommended: Stanford's University IT's Stanford University Hardware Program to purchase and manage work computers and accessories. UIT also provides hardware configuration recommendations and links to order through SmartMart Catalog Suppliers
  • Recommended: Cardinal Print program - Stanford University's managed print service, allowing you to securely print, copy, or scan materials by badging in or entering your SUNet ID and password at any Cardinal Print device

According to Stanford University Print Policy, personal printers are discouraged. After obtaining the appropriate approval, a personal print device may be ordered via SmartMart Catalog Suppliers or Amazon Business.

C

Computer/Laptop Hardware (non-Stanford owned)

  • 55020 – Computer – Non SU owned

Stanford University Hardware Program

May not be reimbursed unless owned by Stanford

C

Conference Registration

  • 52510 – Conference convention entry meeting fees

Non-local - Travel Card

Local - Purchasing Card

Expense report reimbursement or Non-PO Payment - Expense Requests

C

Conference Room Rental (campus)

  • 52510 – Conference convention entry meeting fees

iJournals

C

Construction (with contractor)


see also: Topic Overview: Contracts
  • 54055 – Prime Consultant

    Used only by O&M (Award C%) and Capital Accounting (Award X%) projects

  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)
  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

SmartMart Contracts

If contract required, must go through SmartMart Contracts,

Create in SmartMart Contracts, refer to Submit a Contract Request.

C

Consultants/Professional Services


see also: Topic Overview: Contracts
  • 54230 – Other Professional Services- Allowable (not for legal or accounting services)
  • 54235 – Other Professional Services- Unallowable (not for legal or accounting services)

Non-Catalog Requisition (Standard) -

  • Should generally be procured through a contract
  • Certain professional services may be paid with a PCard either upon contract approval or without a contract

No Non-PO Payment or Personal payment with the intention of receiving reimbursement (Professional services may be taxable)

C

Contract, Bilateral


see also: Topic Overview: Contracts
  • Expenditure Type Lookup Tool

    Launch Oracle and open the SU Inquiry Tools and Forms folder
     

SmartMart Contracts

If contract required, must go through SmartMart Contracts,

Create in SmartMart Contracts, refer to Submit a Contract Request.

C

Controlled Substance

  • 55210 – Supplies Materials Laboratory

Non-Catalog Requisition (Standard)
Licenses are required for purchase

C

Copier / Printer (lease)


see also: Printers (If leased, see Lease Equipment)
see: Computer Supplies (printers / peripherals)

(If leased, see Lease Equipment)

C

Copier/Printer (purchase)


see: Printers (If leased, see Lease Equipment)
C
Custodial Services
  • Not Required

LBRE Work Request

C

Customs Broker Fees

  • 55320 – Shipping, Handling, Cartage, Freight Services (non-capital)

    If part of capital equipment purchase, use capital equipment expenditure type for customs line item.

Non-Catalog Requisition (Standard)
•  For Standard Capital Equipment orders, see Step 3 in How To: Create a Standard Non-Catalog Requisition
•  For SmartMart Capital Equipment orders, see Step 11 in How To: Purchase Goods in SmartMart Catalog Supplier
•  Stanford's Broker: JAS (formerly TIGERS)