Buy & Pay Guide | Financial Management Services

All A B C D E F G H I L M N O P R S T U V W

	Product / Service	Expenditure Type	Best Purchasing Method
C
C	Capital Equipment see also: Purchase Capital Equipment	Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	SmartMart (if available) Non-Catalog Requisition (Standard Capital Equipment) • No Purchasing Cards • Receiving required, see How To
C	Capital Project	Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	See also, Administrative Guide Policy 3.1.2: University Funds See also, LBRE, Capital Planning and Space Management Contact: Capital Project Accounting
C	Car Rental see: Travel (domestic) , Travel (international)
C	CardinalTemps	54330 – Temporary Services	Hiring temporary workers Program information on Cardinal at Work
C	Catering (Stanford or outside providers)	52355 – Food or Local Business Meals 52310 – Alcoholic Beverage- Unallowable 52240 – Morale	SmartMart Purchasing Card Non-Catalog Requisition (Standard) Expense Requests (Non-PO Payment)
C	Catering Rental	52315 – Entertainment– Unallowable	Purchasing Card Non-Catalog Requisition (Standard)
C	Cell Phone/PDA/Tablet (device)	55116 – Computers & Computing Devices (acquisition cost < $5,000)	Order via University IT
C	Cell Phone/PDA/Tablet (service plan)	Not Required	Contact University IT
C	Chemicals and Controlled Substances	55230 – Chemicals & Compressed Gases	SmartMart No Purchasing Card or personal funds
C	Cleaning, Trash, and Recycling Services	Not Required	LBRE Work Request
C	Cloud Services	Varies by Item	To begin a cloud computing service, UIT offers guidance for choosing and purchasing a solution. Existing cloud services should join the accounts to Cardinal Cloud. 53123 SU CAPITAL EXTERNALLY HOSTED SOFTWARE SERVICES - Includes externally hosted computer software services delivered over the Internet and accessed via a web browser, or desktop/mobile application where the cost is more than $1 million. Also referred to as Software as a Service (Saas, or cloud based software) 55430 EXTERNALLY HOSTED SOFTWARE SERVICE - for SaaS, cloud based software costing less than $1 million On-Premises Software 53120 SU CAPITAL COMPUTER EQUIPMENT - for on-premises software packages purchased separately from an outside vendor costing $1 million or more 55410 COMPUTER SOFTWARE LICENSES - for on-premises software purchases costing less than $1 million 55420 SOFTWARE MAINTENANCE AGREEMENTS - for software maintenance agreements
C	Compostable Break Room Supplies	55110 – Supplies MTL Non-Cap EQ Office	SmartMart
C	Compressed Gas	55230 – Chemicals & Compressed Gases	SmartMart
C	Computer / Laptop Hardware (Stanford owned)	53120 – SU CAP COMPUTER EQUIP (acquisition cost > $5,000) 55116 – Computers & Computing Devices (acquisition cost < $5,000) 55410 – Computer Software Programs	SmartMart Catalog Suppliers For guidance on purchasing hardware, including desktop computers, laptops, printers, or mobile devices, visit Topic Overview: Purchase Goods.
C	Computer Software Licenses	55410 – Computer Software Programs 55420 – Software Maintenance Agreements	SmartMart (if available) Non-Catalog Requisition (Standard) For guidance on purchasing software, including software licensing and cloud services, visit Topic Overview: Purchase Services.
C	Computer Supplies (printers / peripherals)	55116 – Computers & Computing Devices (acquisition cost < $5,000)	Recommended: Stanford's University IT's Stanford University Hardware Program to purchase and manage work computers and accessories. UIT also provides hardware configuration recommendations and links to order through SmartMart Catalog Suppliers Recommended: Cardinal Print program - Stanford University's managed print service, allowing you to securely print, copy, or scan materials by badging in or entering your SUNet ID and password at any Cardinal Print device According to Stanford University Print Policy, personal printers are discouraged. After obtaining the appropriate approval, a personal print device may be ordered via SmartMart Catalog Suppliers or Amazon Business.
C	Computer/Laptop Hardware (non-Stanford owned)	55020 – Computer – Non SU owned	Stanford University Hardware Program May not be reimbursed unless owned by Stanford
C	Conference Registration	52510 – Conference convention entry meeting fees	Non-local - Travel Card Local - Purchasing Card Expense Requests (Expense Report – reimbursement to attendee, or Non-PO Payment – direct payment to provider)
C	Conference Room Rental (campus)	52510 – Conference convention entry meeting fees	iJournals
C	Construction (with contractor) see also: Topic Overview: Contracts	54055 – Prime Consultant Used only by O&M (Award C%) and Capital Accounting (Award X%) projects 54230 – Other Professional Services- Allowable (not for legal or accounting services) 54235 – Other Professional Services- Unallowable (not for legal or accounting services)	SmartMart Contracts If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
C	Consultants/Professional Services see also: Topic Overview: Contracts	54230 – Other Professional Services- Allowable (not for legal or accounting services) 54235 – Other Professional Services- Unallowable (not for legal or accounting services)	Non-Catalog Requisition (Standard) - Should generally be procured through a contract Certain professional services may be paid with a PCard either upon contract approval or without a contract No Non-PO Payment or Personal payment with the intention of receiving reimbursement (Professional services may be taxable)
C	Contract, Bilateral see also: Topic Overview: Contracts	Expenditure Type Lookup Tool Launch Oracle and open the SU Inquiry Tools and Forms folder	SmartMart Contracts If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
C	Controlled Substance	55210 – Supplies Materials Laboratory	Non-Catalog Requisition (Standard) Licenses are required for purchase
C	Copier / Printer (lease) see also: Printers (If leased, see Lease Equipment) see: Computer Supplies (printers / peripherals)		(If leased, see Lease Equipment)
C	Copier/Printer (purchase) see: Printers (If leased, see Lease Equipment)
C	Custodial Services	Not Required	LBRE Work Request
C	Customs Broker Fees	55320 – Shipping, Handling, Cartage, Freight Services (non-capital) If part of capital equipment purchase, use capital equipment expenditure type for customs line item.	Non-Catalog Requisition (Standard) • For Standard Capital Equipment orders, see Step 3 in How To: Create a Standard Non-Catalog Requisition • For SmartMart Capital Equipment orders, see Step 11 in How To: Purchase Goods in SmartMart Catalog Supplier • Stanford's Broker: JAS (formerly TIGERS)