Stanford payroll administrators can enter a Supplemental Pay Webform (recommended) or submit a One-Time Payment Form to add additional pay to an employee’s next regular paycheck.
Before You Start
You need a SUNet ID and password.
- Amount to be paid
The tax rate on bonus payments is set by law at a 22 percent flat withholding rate for federal and a 10.23 percent withholding rate for California.
The employee’s withholding allowances on file are used for other types of payments. - PTA to charge for the payment
- Earn code for the payment
- Common earn codes for one-time payments are:
- BON – Bonus
- SIG – Signing bonus
- HNR – Honorarium
- SUP – Supplemental pay (faculty/teaching supplement)
- TAR – Temporary acting role
- RTS – Missed payment of salary
- RTH – Missed payment of hours
- RTO – Missed payment of overtime
For descriptions of appropriate usage of earn codes for one-time payments, refer to the Usage Codes and Prescribed Supplemental Codes documents.
- Common earn codes for one-time payments are:
- Employee Name
- Employee ID Number
- Employee Pay Group from PeopleSoft
- Employee Record # from PeopleSoft
This information is available on the Gross Pay Report. Refer to How to: Verify Employee Pay for more information.
Determine one of the following request options:
- Follow the step-by-step instructions on Supplemental Pay Webform Job Aid to complete the form
-
An Expert User must fully approve and load Webforms to PeopleSoft by the entry deadline for the pay period.
For specific entry deadlines for each pay period, refer to Resources: Payroll Schedules and Deadlines.
- Download and print the One-Time Payment Form
-
Payroll must receive one-time payment forms by 5 p.m. on the last day of the pay period.
- Complete all relevant fields on the one-time payment form using the information collected in Steps 1 and 2
- Submit the signed original copy of the form to Payroll
For specific entry deadlines for each pay period, refer to Resources: Payroll Schedules and Deadlines.
- The one-time payment is added to the employee’s next regular direct deposit or paycheck. Bonus payments are disbursed by a separate direct deposit or paycheck from the employee's regular pay.
