Buy & Pay Guide | Financial Management Services

All A B C D E F G H I L M N O P R S T U V W

	Product / Service	Expenditure Type	Best Purchasing Method
E
E	Employee Gift Cards see also: Categories of Purchases , Topic Overview: Employee Gifts	Varies by Item	May be purchased using PCard or Expense Requests. Purchase Orders are not recommended for purchasing employee gifts. For policy information, see the Administrative Guide Memo 2.2.10. 52210 - Employee Gift Taxable 52240 - Employee Morale 52355 - Food 52356 - Food Working Meals w/Alc
E	Employee Gifts see also: Categories of Purchases , Topic Overview: Employee Gifts	52240 – Employee Morale Varies by Item	Purchasing Card (PCard) Expense Requests (Expense Report – Reimbursement for employee) 52210 - Employee Gift Taxable 52240 - Employee Morale Purchases of Stanford-branded merchandise or other tangible items is recommended by the university. No Petty Cash
E	Employee Recruitment	52230 – Employee Recruitment- Allowable 52235 – Employee Recruitment- Unallowable	Local - Purchasing Card Non-local - Travel Card
E	Employee Relocation see: Temporary Living Expenses , Mailing Services , Moving Services (on campus)
E	Entertainers	54235 – Other Professional Services- Unallowable (not for legal or accounting services)	Non-Catalog Requisition (Standard) Expense Requests (Non-PO Payment) Entertainers are not honoraria
E	Entertainment (business entertainment)	52315 – Entertainment– Unallowable	Non-local - Travel Card Local - Purchasing Card
E	Equipment Fabrication	53195 – SU Capital Fabrication See Expenditure Type Lookup Tool for small dollar purchase (< $5,000) (Launch Oracle Financials and open the SU Inquiry Tools and Forms folder) Common Expenditure Types Used for Property and Equipment • See Common Expenditure Types Used for Property and Equipment • If custom broker fees will apply, use same Cap Equip exp type for fees	See Property Management Manual, 2.6, Fabrication Non-Catalog Requisition (Standard) Petty Cash (for small fabricated parts) • No Purchasing Cards • Receiving required, see How To ,
E	Equipment Lease see also: Administrative Guide Policy 5.2.2: Equipment Leases	52910 – Leased Equip >1 Year; <$5K 52921 – Lease Genrl Purpose Equip >$5K 52951 – Lease Special Purp Equip >$5K 52981 – Leased Equip 1 Mo TO 1 Year	SmartMart Contracts Create in SmartMart Contracts, refer to Submit a Contract Request.
E	Equipment Rental see also: Administrative Guide Policy 5.2.2: Equipment Leases	52992 – Rent Other (Includes short-term (<1 month) rentals that do not otherwise qualify as equipment or space leases)	Non-Catalog Requisition (Standard Goods) If contract required, must go through SmartMart Contracts, Create in SmartMart Contracts, refer to Submit a Contract Request.
E	Equipment Repair	53511 – Equipment Repair and Maintenace	Non-Catalog Requisition (Standard)
E	Ergonomic Products	Varies by Item	SmartMart
E	Event Services	Not Required	Event Services Request
E	Exam Books	55110 – Supplies MTL Non-Cap EQ Office	SmartMart (Stanford Logo - Office Depot)