linear_scale How To

Add a Travel Arranger in Egencia

A Stanford University traveler can log into Egencia and add the arranger via the "Arrange and Approve" section under profile settings. Under profile settings there will be a "Manage" feature where the traveler can add the Arranger's name. 

Before You Start

Contact the person you wish to authorize to arrange travel in Egencia for you and let them know you will be adding them as a Travel Arranger. Have their contact name ready to provide when requesting to add an arranger. 

Below are steps for adding or managing travel arrangers in Egencia:

  1. Log in to Stanford Travel with your SUNet ID and password.
  2. Navigate to View Profile  
Add Travel Arranger Egencia

  1. Click on Arrange and Approve on the left column
  2. Under Arrangers, click Manage
    Add Travel Arranger Egencia - arrange and approve
  3. On the Manage arrangers pop-up, select All Users and enter the new arranger’s name, by name or SUNet ID
    Manage Arrangers screen - go to All Users
What Happens Next?

On the Arrange and Approve page, you may also request to manage travel for other Stanford Users under Travelers. Select the name under the Travelers field and a request will be sent to the traveler requesting permission to arrange travel for them. 

  • If you need booking support, an Egencia agent can assist via phone or email:
  • 24 hours a day: or 1-202-414-2334 
  • Monday through Friday, 5 a.m. to 5 p.m. PST:


Last Updated: Mar 19, 2024


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