Establish a direct billing agreement with Hertz Car Rental for reservations made through Egencia, only at North American locations, before arranging to pay for a car on another traveler's behalf. Learn more in the Learn About System: Travel Booking - Egencia.
Pay for a Rent-A-Car on Behalf of Someone
Before You Start
Gather the information needed to complete the Hertz Guaranteed Credit Card Applicant Program Letter of Agreement:
- Credit card details
The credit card must be a Company Guaranteed account; it cannot be a personal credit card account. - Name as it appears on the corporate card
- Email address to receive e‑receipts after each rental
- Applicant Program #1 Club Number (if changing the credit card on an existing Guaranteed Credit Card Applicant Program account)
Ensure reservations will be made through Egencia with Hertz at North American locations only.
- Fill out the Hertz Guaranteed Credit Card Applicant Program Letter of Agreement
If updating the credit card on an existing account, include the Applicant Program #1 Club Number and the current card number on the form. - Submit a Get Assistance with a Rental Car Billing Account request to Stanford Travel and attach the completed and signed Letter of Agreement
- Go to Egencia
If you are unable to log in, submit a Get Assistance with a Travel Profile request
- Book a rental car using Egenica’s booking process
To learn more, watch the short instructional video and review the Egencia Help Center article - Select the direct bill checkbox on the final confirmation page
- Enter the direct billing account number
The direct billing account number must be used only for rentals booked by the account/Travel Card owner; for security, do not share this number
When booking for guests or visitors, provide the driver with the booking confirmation so they can present it at the rental counter to confirm the reservation and billing arrangement.