Most Egencia users can manage travel for other Stanford travelers once the traveler grants arranger permissions. An arranger can create and modify reservations and view the itineraries of travelers who have assigned them. To become an arranger, a travel arranger can request permission from the traveler, or the traveler can assign an arranger in their Egencia profile. Learn more in the Learn About System: Travel Booking - Egencia.
The How-Tos "Add a Travel Arranger in Egencia (For Stanford Travelers)" and "Add a Traveler in Egencia (For Travel Arrangers)" have been merged; all information is now in this article.
Manage Travel
Before You Start
Travelers must assign a travel arranger before anyone can book on their behalf. To establish this arrangement, either the traveler assigns an arranger in their Egencia profile, learn more in the How To: Manage your Profile in Egencia, or the arranger requests permission from the traveler.
Have the traveler’s Stanford email (SUNetID@stanford.edu), if required, ready to complete the request. If the travel arranger cannot complete the request online, submit a Get Assistance with the Travel Program request. Learn more in the Topic Overview: Planning and Booking Travel.
- Go to Egencia
If you are unable to log in, submit a Get Assistance with a Travel Profile request
- Navigate to your Egencia profile
- Select Arrange
- Manage travelers
- Select Send Request
Learn more by watching Egencia's short instructional video and reviewing the Egencia Help Center article.
- Search and select the assigned traveler
- Create reservations on the traveler’s behalf
Learn more by watching Egencia's short instructional video and reviewing the Egencia Help Center article
After a booking is complete, the trip appears in the traveler’s Trips view, and the travel arranger receives an email confirmation. Learn more in the Topic Overview: Planning and Booking Travel.