Labor Schedules is a system within Oracle Financials that allows authorized users to create and update labor schedules to define the allocation of an employee's earnings to the appropriate Project-Task-Award (PTA) account(s).
About
The Labor Schedules system is specifically designed to allow users to create and update labor schedules. A labor schedule must be set up for exempt, non-exempt, faculty, bargaining unit, and hourly-paid contingent and student employees.
The Labor Schedules system allows users to create or update individual labor schedules (with or without salary caps), mass create or replace PTAs, and bulk upload labor schedules.
To learn more about the purpose and use of labor schedules, refer to Topic Overview: Labor Schedules and Pay Allocation.
Access
There are two levels of access to the Labor Schedules system that determine the types of transactions a user can perform.
- SU Labor Scheduler Non-Salary View
- Users will not have access to salary information and do not have access to the new Salary Cap Calculation Tool.
- SU Labor Scheduler Salary View
- Users can view employee salary information and have access to the new Salary Cap Calculation Tool.
Effective February 18, 2021, new users must satisfy three requirements before getting access to the Labor Schedules system to originate labor schedule transactions.
| Step | Access for Labor Schedulers |
|---|---|
| 1 |
Receive SU Labor Scheduler (Non-Salary View or Salary View) privilege in the Authority Manager application. Note: Granted by department financial administrators |
| 2 | Complete the online Financial Stewardship Expectations agreement in STARS (FIN-PROG-0020). |
| 3 |
Complete the online Labor Schedules (FIN-0510) course in STARS. |
Learning
An online course for new users is available in STARS. Click on the course link below to review course objectives and access an express link to enroll in STARS.
- FIN-0510: Labor Schedules
- Required for staff that will be responsible for creating and updating labor schedules
Short videos of common tasks are also available.
- Labor Schedules Task Demonstrations include Create/Update Individual Labor Schedule, Create/Replace Single Single PTA, Create/Replace Multiple PTAs, and Bulk Upload Labor Schedules
How tos
Step-by-step instructions:
| Category | How-to Instructions |
|---|---|
| Oracle Fundamentals | |
| For Labor Schedulers |
Resources
- To find a labor distribution adjuster in your school or department, refer to Oracle Financials Inquiry Tools: Labor Distribution User Query
- Common Browser Issues and Resolutions
Reporting
For information to help monitor the distribution of employees' earnings, use:
