Stanford travelers are permitted (but not required) to use Uber for Business for ground transportation. Department administrators who want to manage rides for Stanford travelers or visitors can set up Uber for Business accounts.

  • A variety of Uber for Business programs for Stanford travelers and travel arrangers
  • Master Service Agreement coverage with Stanford's Terms and Conditions that include increased insurance coverage
  • Waiver of the Uber for Business service fees for Department/Program Accounts (10% per ride)

Uber for Business accounts must be set up through the following process, not through Uber directly.

Business Profile for Individuals

With a Stanford Travel  account (Decentralized), the individual traveler pays per ride with a personal credit card or Travel Card (TCard).

This enables the following Premium Business User Benefits:

  • $5M in additional insurance coverage, per ride (commercial general liability)
  • Access to Uber’s Premium Business Support team, available 24 hours a day for business users, for faster assistance and hands-on Uber resolutions
  • Easy expense tracking through E-receipts sent directly to the user's Stanford email when using their Business Profile, separating personal and business receipts
  • Ability to earn Uber Rewards and connect Marriott and Uber accounts to earn Marriott Bonvoy points

Uber for Business Individual Profile Setup
Uber for Business Individual Onboarding Guide

Department/Program Account Options

A department/program account offers several options to arrange and pay for Uber rides for employees or guests:

  • Uber Department Account (Centralized) – Manage employee rides which are  billed  monthly through a central department/program  account.
    • Uber Central – Arrange rides for guests who don't have access to the Uber app.
    • Uber Vouchers – Purchase ride passes for specific destinations.

Uber for Business Department Account Setup

  • The setup form will request a business name. Enter Stanford and department name.
  • Contact @email for questions related to setup.

Additional Account Setup Information

  • The account administrator must have an Uber account and access to a Stanford Travel Card (TCard) or personal credit card to complete the setup process.
  • It can take 24 to 48 hours for a TCard or credit card to be approved through the Uber Fraud team.
  • Complete monthly billing application and credit limit requests after account is set up.
  • The monthly billing application will request the Company Tax ID (found on the Stanford W9 form), which can be found on Fingate.

  • Monthly billing – Monthly statement is paid by TCard (ACH transfer not applicable for Stanford).
  • Pay per ride –TCard or personal card is charged at completion of each ride.

    If monthly billing by TCard is selected as payment, the monthly Uber statement must be uploaded with the transaction in the Expense Requests system.

  • Uber Help Center
  • For questions about setup or technical/billing support, contact Business Support for the quickest response:  @email
Last Updated: Dec 9, 2021


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