Occasional payroll advances are available for regular staff and bargaining unit employees. Specific policy guidelines are summarized below. Advance requests outside of policy are not processed. Refer to Administrative Guide Policy 2.2.3: University Payroll, Section 9 Special Situations.
Advances for Regular Staff
Emergency Advances
Only in an emergency, and with the concurrence of their department, may a regular employee receive an advance of salary already earned in one pay period before the regular payday for that pay period. No more than two emergency advances for the same employee will be processed in a 12-month period.
Vacation Advances
A regular staff employee, who is scheduled to take vacation leave of at least 10 consecutive workdays, and will not be in the San Francisco Bay Area, may request early payment of any regular paychecks that would be issued during that period.
Advances for Bargaining Unit Employees
Emergency Advances
Bargaining Unit employees, at the discretion of the university, may request an advance of 1 week's pay. No more than two emergency advances for the same employee will be processed in any calendar year.
Vacation Advances
A Bargaining Unit employee, who is scheduled to take vacation leave of at least 10 consecutive workdays, may request early payment of any regular paychecks that would be issued during that period.
Requesting Advance Payments
Employees should request a payroll advance through his or her supervisor. Departments request advance payments by completing an Off-Cycle Check request. There is no charge to the department for a payroll advance check.
