
Financial Management Services (FMS) continuously strives to improve its products and services to support financial excellence at Stanford. This page serves as a resource for university departments and stakeholders to stay up to date on larger projects that involve a change in policy, process, and/or a system and impact a broad or direct audience groups as noted in the sortable table below. This page is updated regularly as information about new projects becomes available and readiness resources are in place.
For information about additional recent updates not covered on this page, refer to the ongoing news resources for specific areas:
- Business Expense Updates and Hot Topics
- Stanford Travel Updates and Hot Topics
- Purchasing and Contracts Updates and Hot Topics
Many of these projects and enhancements are related to the FMS Client Satisfaction Survey, which is an ongoing conversation with the Stanford community to learn about their experiences with the financial tools, systems, and services that FMS provides. This survey feedback is used to inform strategic initiatives and continuous improvements.
Once a project is completed, it will be moved to the bottom section for reference.
Upcoming Projects and Enhancements
Timeframe | Project name and description | Impacted audience and description |
---|---|---|
2022-09 to 2023-04 (September 2022 - April 2023) |
WalkMe Pilot in iProcurement |
iProcurement users |
2022-11 to 2023-02 (November 2022 - March 2023) |
Cash and Check Deposit Enhancements |
CASHNet users |
2022-10-01 to 2023-01-31 (October 1, 2022 to January 31, 2023) |
Deadline to Complete FIN-PROG-0103 All current requisition, expense journal, and labor distribution approvers must complete FIN-PROG-0103: Approving Financial Transaction by Jan. 31, 2023 to maintain corresponding approval authorities. Learn more: Maintain Approval Authority: Take the Approving Financial Transactions Course |
Financial Transaction Approvers Approvers (specifically requisition, expense journal and labor distribution approvers) |
2022-12-19 (December 19, 2022) |
New Statement of Work (SOW) Contract Type Available in SmartMart Contracts |
Contract preparers |
2023-01-17 (January 17, 2023) |
Lower Limit for Making PTA Changes Outside of PO Change Order Process In alignment with improved related financial controls within transaction approval, the limit for changing a PTA on a PO without going through the change order process has been reduced from $2,500 to $1,000. Learn more: Purchasing and Contracts Updates and Hot Topics |
Purchase order preparers and approvers |
2023-01-23 (January 23, 2023) |
PTA Manager Enhancement PTA Manager will be enhanced to close non-sponsored PTA segments. The enhancements would include the ability for users to select individual or multiple PTA segments to close and add an FYI email notification. The system will run data checks to validate the PTA is eligible for closure, process the request, and send email notifications to confirm the stats of the close request. Learn more: PTA Manager Enhancement: Closing Non-Sponsored PTAs |
PTA Manager users Users of PTA Manager will be able to initiate request closures of non-sponsored PTA segments. |
2023-01-27 (January 30, 2023) |
Enhanced Visibility Into Supplier Setup Status A top theme in the 2021 Client Satisfaction Survey was a desire for increased transparency into the setup process so that appropriate action could be taken to expedite the setup. As a result, new and updated status labels are now available in the Supplier Query and Request tool for pending supplier or visitor payee requests. Learn more: Enhancements to Support the Supplier Setup Process |
Requestors of supplier setup |
2023-02-20 (February 20, 2023) |
Change to iProcurement Access |
iProcurement system users |
Timeframe | Project name and description | Impacted audience and description |
---|---|---|
2022-07-18 (July 18, 2022) |
eReceipts App Launch |
University travelers and expense request preparers and verifiers |
2022-05-09 (May 9, 2022) |
Annual Certification Required: Financial Stewardship Expectations Course All existing faculty, staff or students accessing financial systems need to complete the course by May 9, 2022 to maintain access. Learn more: Annual Certification Required: Take the Financial Stewardship Expectations Course |
Faculty, staff or students accessing financial systems |
2022-03-15 (March 15, 2022) |
SmartMart Contracts Launch |
Contract preparers |
2022-10-03 (October 3, 2022) |
Improvements to Invoice Hold Notifications FMS will be updating notifications about the seven most common Accounts Payable (AP) invoice holds to clarify the hold’s purpose and the actions required to release the hold. Learn more: Purchasing and Contracts Updates and Hot Topics |
Staff who process invoices |