Labor Distribution Adjustments (LDAs) are transactions created to correct/reallocate payroll earnings that have been posted to an incorrect PTA or Organization Suspense Account.

Labor Distribution Adjusters may manage adjustments and view transaction details directly in the Labor Distribution Adjustments system.

  1. Enter ofweb.stanford.edu in the browser
  2. Click Login
  3. As prompted, log in using SUNet ID and password
  1. In the Navigator pane, Select SU LD Distribution Adjuster

If you want to:

  • Withdraw Pending Adjustments - go to Step 4
  • Edit In-process Adjustments - skip to Step 5
  • Void In-process Adjustments - skip to Step 6
  1. Go to the At A Glance page
  2. Locate the LDA in the Pending Transactions section

Mass Adjustments and Bulk Upload adjustments in Pending status cannot be withdrawn.

  1. Click the Withdraw icon (a decision popup message will prompt you to edit now or later)
  2. Select Yes or No
    1. Yes: Proceed to make the necessary edits and submit for approval
    2. No: The LDA must be edited and resubmitted within 7 days

If no action is taken by the 7th day, a reminder email is sent to the originator providing three additional days to edit. On the 10th day, the transaction is purged from the system.

  1. Go to the At A Glance page
  2. Locate the LDA in the Pending Transactions section

Mass Adjustments and Bulk Upload adjustments in Returned status cannot be edited.

  1. Click the Edit icon
  2. Proceed to make the necessary edits and submit for approval
     
  1. Go to the At A Glance page
  2. In the Pending Transactions section, locate the adjustment in Pending, Returned, Saved, or Withdrawn status
  3. Click the Void icon (the LDA is purged from the system)
What Happens Next?
  • You have 10 days to Edit and resubmit a Withdrawn transaction before it is purged from the system. If no action is taken by the 7th day, the originator will receive an alert stating that they have 3 days to act on the transaction. On the 10th day, the transaction will be purged from the system.
  • View LDA Details or Status from the At A Glance page in the Labor Distribution Adjustments system, or the OBI Labor Distribution Adjustment report at any time. Void transactions are purged from the LDA system and will not appear on the At A Glance page.

Labor Distribution Adjusters may manage adjustments and view transaction details directly in the Labor Distribution Adjustments system.

  1. Enter ofweb.stanford.edu in the browser
  2. Click Login
  3. As prompted, log in using SUNet ID and password
  1. In the Navigator pane, Select SU LD Distribution Adjuster

From the At A Glance page:

  1. Locate the LDA in the Pending Transactions or Completed Transactions section
  2. click on the Batch Name to view details of the adjustment, including approval history

From the Search Inquiry page:

  1. Enter the desired search parameters, click Search
  2. In the results, click on the Batch Name link to view details of the adjustment

If an adjustment is associated with a Mass Adjustment or Bulk Upload Adjustment, the parent batch name will display in the LDA Mass Batch Name column

To run the LDA report in OBI, refer to Labor Distribution Adjustments (Real-time)

What Happens Next?

LDAs that are fully approved (including End Route approvals) by 5pm are posted overnight and appear on reports the next day.  Note that there is no LDA posting on Day 5 and Day 6 of Month End Close. For monthly deadlines, please refer to Month-End close Deadlines

Questions?

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