linear_scale How To

Attach eReceipts to Expense Request/PCard Transactions

This page provides step-by-step instructions for preparers of Expense Requests and PCard system transactions that require electronic upload of receipt images that have been shared with them via the Stanford eReceipts mobile app. 

Attach eReceipts to Expense Request/PCard Transactions

  1. Enter in the browser
  2. Click Login
  3. As prompted, log in using SUNet ID and password

  1. Select SU Expense Requests
  2. Select SU PCard


  1. Enter transaction details as you normally would. Refer to: 

  1. At the final step, select Upload/View Attachments in PCard or Attach/View Receipts in Expense Report
  2. Select Add eReceipts to view all eReceipts shared with you for that Category (PCard or TCard/Personal Funds)
  3. Select the correct receipt(s) associated with the transaction 
  4. Click Add Receipt button at the bottom

An attachment for Expense Requests and PCard Transactions must be a legible copy of the entire receipt and clearly show: 
- All text, 
- Receipt Date, 
- Location (when available),
- Vendor/Business Name and
- Entire Receipt (Additional screenshots may be needed to include all of a lengthy receipt.
   Use the Event/Reason  to capture the reason and add pg. 1, pg. 2, etc. to clarify.)

  1. Review the transaction for completeness
  2. Submit with attachments for financial approval 
What Happens Next?
Last Updated: Aug 3, 2023