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Many students, post-doctoral scholars, faculty, and staff travel on behalf of Stanford. To be reimbursed for this travel, travelers, and travel arrangers must follow university policy; in most cases airfare for university-sponsored travel must be booked through a Stanford Travel booking channel...

The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...

This page serves as a one-stop shop for departments and stakeholders across Stanford to stay up to date with projects and enhancements, as well as associated resources to support them.

Topics include: Key Travel Supports Complex and International Travel, United Corporate Direct Launches New Features for Stanford Travelers, New Hotel Properties Added to Stanford Travel Hotel Program, Egencia’s new Guest Registration Template Feature is Now Available to All Campus Users, Updated...

In the year since the Key Travel booking channel launched last March, they have supported numerous university programs and group travel for faculty, staff, and students across campus. Key Travel has supported travel for ten programs and nine groups across several university departments. Additionally...

In August 2023, Egencia launched a new Guest Registration Template feature to enhance the guest booking process, replacing the legacy "Guest of" profile. All active Egencia guest travel arrangers were notified via email of this change at that time, receiving instructions to ensure a smooth...

FMS is continuously working to improve the Fingate user experience. Planned and completed changes range from search improvements, navigation updates and content revisions. Learn more about recent and upcoming changes on this news page.

Topics include: Perks and Prizes from Stanford, Car Rental Guidance for Young Adult Drivers and Guests, Groups, Programs and Multiple Travelers, Travel Booking Policy Update, New Customer Service Dashboard for Flight Cancellations and Delays, In Case You Missed It links, and other resources.

The eReceipts app, developed by Stanford Financial Management Services (FMS) in partnership with University IT (UIT), lets users easily upload and share images of receipts from their mobile device. Developed in response to user feedback, the app helps users manage business and travel expense...

Topics Include: Updating your travel profile, changes to international lodging reimbursements, new eReceipts app, reminders about visitor travel, new Egencia systems page, split travel guidance, travel prizes, and travel resources.