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Expenditure Type and Object Code Updates

This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes completed for the current fiscal year. Refer to the Request New or Change Existing Expenditure Type or Object Codes for further information.

EXP Type Title and Description Added Usage Rules
iBudgets IJ Public IJ Special IJ Central IPO PCard Flag
  No new expenditure types.              

Object Code Title and Description Added Usage Rules
iBudgets IJ Public IJ Special IJ Central
42250 SHC PHYSICIAN ADMINISTRATORS:
For use by DAPER only. Record the receipt of payroll deductions from homeowners who occupy the homes that are managed by DAPER.
March 2023
42251 SHC CHAIR PACKAGES:
To record payments from SHC for the chairs innovation fund based on the funds flow agreement. SoM Controller's office use only.
March 2023
42205 SHC SALARIED POSITIONS:
To record payments from SHC for salaried position agreements based on the funds flow agreement. SoM Controller's office use only.
March 2023
42229 SHC CHAIR INNOVATION FUND:
To record payments from SHC for the chairs innovation fund based on the funds flow agreement. SoM Controller's office use only.
March 2023

Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No new object code parents

Exp Category Code Title Added
no new expenditure categories    

Exp Category Code Title Date Added
No new financial statement line created    

 

Exp Type/
Object Code
Title Date Changed Previous Version Current Version (changes in bold)
OC 46473 DAPER GUARANTEE FROM OPPONENT March 2023 Name: SETTLEMENT FROM OPPONENT-DAPER
Description: Revenue sharing received from opponents for athletic events.
Name: DAPER GUARANTEE FROM OPPONENT
Description: DAPER revenue received from participation in away games. This includes payments received due to game cancellations.
OC 46660 DAPER HOA REVENUE March 2023 Name: OLMSTEAD HOA REVENUE
Description: Record the receipt of payroll deductions from homeowners who occupy the Olmstead homes that are managed by DAPER. DAPER use only.
Name: DAPER HOA REVENUE
Description: For use by DAPER only. Record the receipt of payroll deductions from homeowners who occupy the homes that are managed by DAPER.
OC 46472 SETTLEMENT TO OPPONENT-DAPER March 2023 Enabled Disabled
ET 52230 EMPLOYEE RECRUITMENT ALLOW Feb. 2023 Reasonable costs of recruiting, including advertising, aptitude testing programs, travel costs of employees while engaged in recruitment, travel costs of applicants for interviews or prospective employment, etc. Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type. See 52260 and 52265 for employee moving costs. Charge unallowable recruitment to 52235. See Admin Guide 2.1.2, 12.2.2. Ref: Uniform Guidance 200.463, 200.423. Reasonable costs of recruiting, including advertising, aptitude testing programs, travel costs of employees while engaged in recruitment, travel costs of applicants for interviews or prospective employment, etc. Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type. See 52260 and 52265 for employee moving costs. Charge unallowable recruitment to 52235. See Admin Guide 2.1.2, 11.2.2. Ref: Uniform Guidance 200.463, 200.423.
ET 52230 EMPLOYEE RECRUITMENT UNALW Feb. 2023 Charge recruitment costs that do not meet the test of reasonableness or do not conform with established University practices. Includes advertising using color printing, or which is excessive in size. Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type. Entertainment related to recruiting may be charged here rather than 52315. See 52260 and 52265 for employee moving costs. See Admin Guide 2.1.2, 12.2.2. Ref: Uniform Guidance 200.463, 200.423. Charge recruitment costs that do not meet the test of reasonableness or do not conform with established University practices. Includes advertising using color printing, or which is excessive in size. Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type. Entertainment related to recruiting may be charged here rather than 52315. See 52260 and 52265 for employee moving costs. See Admin Guide 2.1.2, 11.2.2. Ref: Uniform Guidance 200.463, 200.423.
ET 52315 ENTERTAINMENT UNALW Feb. 2023 Entertainment costs, including amusement, diversion, social activities, and associated costs such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities must be charged here. Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type. Use 52240 for employee morale. If the activity is for instructional purposes, use 52440. Use 52320 for fundraising meals or entertainment, 55190 for all lobbying expenses. See Admin Guide 5.4.2, 12.1.2, 1.5.1. Ref: Uniform Guidance 200.438. Entertainment costs, including amusement, diversion, social activities, and associated costs such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities must be charged here. Meals that include alcohol no longer require food, alcohol, tax and tip to be itemized. When a meal or food includes alcohol, enter the full cost (food, alcohol, tax, and tip) on a single line and allocate that entire amount to an unallowable Expenditure Type. Use 52240 for employee morale. If the activity is for instructional purposes, use 52440. Use 52320 for fundraising meals or entertainment, 55190 for all lobbying expenses. See Admin Guide 5.4.2, 11.1.2, 1.5.1. Ref: Uniform Guidance 200.438.

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Last Updated: Mar 23, 2023

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