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Many students, post-doctoral scholars, faculty, and staff travel on behalf of Stanford. To be reimbursed for this travel, travelers, and travel arrangers must follow university policy; in most cases airfare for university-sponsored travel must be booked through a Stanford Travel booking channel...

This newsletter focuses on general tax compliance considerations and provides a framework for paying individuals, and then dives deeper into several unique higher education activities that we manage.

The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...

There has been a significant increase in the number of honoraria payments and payments to human subjects, including related travel reimbursements, since university operations fully resumed following the COVID-19 pandemic. For instance, from calendar year 2019 to 2022, the number of honoraria...

Updated content to clarify guidance on paying honoraria.

Updated content to clarify guidance on payments to human subjects.

New: Egencia designated phone number for university travelers has been updated.

New 2023 FMS Travel Packet. Updates include instructions on how to print using Cardinal Print.

Updated the FCM 24 hours a day phone number.

Updated to include more instructions for travel arranger and to align visitor letter with updated policies/procedures