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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct university business. Expenditures must be consistent with the university’s purchasing policies and guidelines as well as the guiding principles and IRS regulations with regard to...

Topics include: Key Travel Supports Complex and International Travel, United Corporate Direct Launches New Features for Stanford Travelers, New Hotel Properties Added to Stanford Travel Hotel Program, Egencia’s new Guest Registration Template Feature is Now Available to All Campus Users, Updated...

Added new hotel (citizenM in Menlo Park) and split hotels into two charts by the city of Palo Alto and other surrounding cities.

Stanford Travel Desk Guide updated for 2024.

FMS is continuously working to improve the Fingate user experience. Planned and completed changes range from search improvements, navigation updates and content revisions. Learn more about recent and upcoming changes on this news page.

Updated non-permissible expenses to clarify the use of credits/certificates.

Added laundry service as a non-permissible expense unless a business trip is 7 days or longer

Clarified that in most cases travel expenses may only be reimbursed after travel is complete

Topics include: Perks and Prizes from Stanford, Car Rental Guidance for Young Adult Drivers and Guests, Groups, Programs and Multiple Travelers, Travel Booking Policy Update, New Customer Service Dashboard for Flight Cancellations and Delays, In Case You Missed It links, and other resources.

Starting April 8, 2022, Stanford will align its international lodging reimbursement maximums for actual expenses to the federal per diem rates, meaning that the same maximum applies for international lodging whether the traveler uses the per diem or actual expenses reimbursement method. In some...