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Key Travel Supports Complex and International Travel |
| In the year since the Key Travel booking channel launched last March, they have supported several university programs and group travel for faculty, staff, and students across campus. |
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Key Travel is a recommended option for complex bookings. Key Travel has supported travel for ten programs and nine groups across several university departments. Additionally, they have issued more than 3,300 airline tickets for faculty, staff, and students since their launch.
Read more about the benefits of Key Travel and how they have supported campus travelers. |
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United Corporate Direct Launches New Features for Stanford Travelers |
All United MileagePlus members enrolled in United Corporate Direct (UCD) can now access new functionalities on United.com and the United mobile app. These include: |
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New Hotel Properties Added to Stanford Travel Hotel Program |
For Stanford employees, affiliates, or visitors traveling to the area on university business, the Stanford Travel Program provides discounted rates and additional amenities at more than 30 hotels in Palo Alto and the surrounding areas. |
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Save on a variety of hotels, including el PRADO, Sheraton Palo Alto, and Hotel Keen. Take advantage of these discounts, which vary by hotel and are subject to availability, by booking through a Stanford Travel booking channel.
Properties recently added to the program include Hotel Citrine and Graduate Hotel, conveniently located near the university’s historic campus. For those visiting the Stanford Redwood City campus, Stanford Travel has also added Hotel Nia and citizenM in Menlo Park.
Visit the Stanford Travel Local Hotel Program page to view the full list of participating hotels.
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Egencia’s new Guest Registration Template Feature is Now Available to All Campus Users |
In August 2023, Egencia launched a new Guest Registration Template feature to enhance the guest booking process. |
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As of January 2024, all legacy "Guest of" profiles have been deactivated, and all guest travel must now be booked using the Guest Registration Template process.
The new Egencia guest booking process eases the administrative burden of guest travel arrangers by enabling their guest travelers to create their own travel profiles and make their own travel arrangements. Guest travel arrangers who manage travel on behalf of the guest can do so with a simple one-time profile creation.
Learn more about Egencia’s new Guest Registration Template. |
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Updated Fingate Page Guides Travelers and Travel Arrangers Through the Planning and Booking Process |
The Travel Process Topic Overview, now renamed Planning and Booking Travel, has been rewritten and redesigned to become a helpful starting point for travelers and travel arrangers who need to book university-sponsored travel. |
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Topic Overview: Planning and Booking Travel now includes guidance on planning ahead for a safer, simpler trip; booking policies and considerations; preparing for the trip; and requesting reimbursement or clearing expenses after travel. The revised page includes separate sections for travelers employed by Stanford, travelers not employed by Stanford (domestic and international visitors), and groups and multiple travelers. The page also provides guidance on adding personal travel to a university-sponsored trip, and describes discounts offered by several Stanford Travel booking channels for solely personal travel. |
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In Case You Missed It |
Guidance on booking and reimbursement for home-share lodging has been added to the Lodging Policy page. Although not encouraged, lodging available through home-sharing companies (such as Airbnb or Vrbo) is an allowed option for travelers and reimbursable if they follow the hotel and lodging rate maximums and university policies.
The 2024 Stanford Travel Desk Guide is published, covering booking channel options and benefits, planning and booking travel, and adding personal travel to a university-sponsored trip.
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Travel ResourcesUse these resources to stay informed and to get help with travel questions. |
Follow #fms-stanford-travel for travel announcements and updates. Follow #stanford-fms-news for important financial news, tools and deadlines. Review or register for Stanford Travel and Business Expense events on the FMS Events page, or use the subscription form to stay updated on topics of interest. Check out the Fingate Newsroom for Announcements, newsletters, and recent Fingate updates. Visit the Stanford Travel Updates and Hot Topics to see recent updates and travel news. For SLAC travel updates, visit the Travel @ SLAC website. |
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