The use of personally-owned automobiles is generally most appropriate for round trips of 200 miles or less. Commercial air travel is generally the most economical and practical means for round-trip distances over 200 miles.
Mileage Reimbursement Rates
When requesting reimbursement for use of personal auto, record the number of miles traveled and apply the following rates:
| Mode of Transportation | Rate per Mile |
|---|---|
| Private Auto | $0.585 |
| Private Auto Use for Moving (Relocate) | $0.18 |
| Mode of Transportation | Rate per Mile |
|---|---|
| Private Auto | $0.56 |
| Private Auto Use for Moving (Relocate) | $0.16 |
Use of Private Automobile
The university will pay a standard rate per mile (as shown above) for official travel via private automobile based on the actual driving distance by the most direct route (not more than 105 percent of the mileage listed on the MapQuest website). For a list of driving distances to common destinations, refer to Resource: Mileage Chart for Common Destinations.
Standard Mileage Allowance
The standard mileage allowance (rate per mile multiplied by miles traveled) is intended to cover automobile expenses such as fuel and lubrication, towing charges, physical damage to the vehicle, repairs, replacements, tires, depreciation, insurance, etc.
Allowable Expenses
In addition to the standard mileage allowance, necessary and reasonable charges for the following automobile-related expenses are allowed:
- Tolls
- Ferries
- Parking
- Bridges
- Tunnels
- Liability and physical damage insurance coverage for driving in foreign countries
Traffic ticket and parking ticket expenses are not reimbursed.
For more detailed information, refer to Administrative Guide Policy 5.4.2: Business and Travel Expenses.
