Procurement Services offers a range of live office hours and information sessions covering:

  • Business Expense and Travel
  • Payment Services
  • Purchasing and Contracts
  • Vendor Services

To be notified about future Procurement Services events, subscribe to the Events and Info Sessions mailing list.

 

Upcoming Events

Date Description Zoom Link or Location
June 15, 2022
11:30 a.m. - 1:30 p.m.

Stanford Travel Supplier Showcase

  • Meet our travel partners, including representatives from our booking channels, airlines and local hotels
  • Attend live demonstrations
  • Win door prizes
  • Enjoy grab-and-go snacks

Please use this form to RSVP for this event.

Add this event to your calendar:

This is a live event at the Frances C. Arrillaga Alumni Center on the Stanford campus

 

Date Description Links to Meeting Materials
May 10, 2022

Purchasing Primer Series: Reviewing the Purchase Order Process at Stanford

The agenda will cover:

  • The purchasing and payment methods landscape at Stanford
  • The purchase requisition/order process at Stanford, including supplier selection and set up
  • Common purchase order needs (change orders, Finally Close, Invoice Processing)
  • Available resources and learning materials
  • Question-and-answer session

Presentation

Session Recording

April 27, 2022

Business Expenses: What's New and Important Reminders

  • Expense reimbursement guidance for:
    • 2022 domestic and international lodging 
    • Other 2022 business and travel rate maximums
    • Visitor expenses
  • Extending Travel Card (TCard) expense end dates
  • A Question-and-Answer Session

Presentation

Session Recording 

Q&A Typed Answers

April 5, 2022

Purchasing Primer Series: How to Purchase in Amazon Business and SmartMart Catalog Suppliers

A Review the Purchasing and Payment Methods Landscape at Stanford

An Overview and Tour of Amazon Business

An Overview and Tour of SmartMart Catalog Suppliers

A Review of Available Resources and Learning Materials

A Question-and-Answer Session

Presentation

Session Recording

March 28, 2022

Information Session: SmartMart Contracts Post-Launch

Overview of the SmartMart Contracts Project

Review of the Procurement Contracts Process at Stanford

Walkthrough of the SmartMart Contracts System

Tour of Available Resources and Learning Materials

Question-and-Answer Session

Presentation

Session Recording

March 7, 2022

Information Session: SmartMart Contracts Pre-Launch

Overview of the SmartMart Contracts Project

Review of the Procurement Contracts Process at Stanford

Walkthrough of the SmartMart Contracts System

Tour of Available Resources and Learning Materials

Question-and-Answer Session

Presentation

Session Recording

January 26, 2022

Information Session: Business Expense and Stanford Travel

Introductions

Business Expense Updates and Related Updates from University Human Resources

Card Services Updates: PCard and TCard Policy and Process

Using the Stanford Travel Program and Managing Travel Cancellations

Financial Support Center Refresher 

Question and Answer Session

Presentation

Session Recording 

Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)

December 2, 2021

Open Office Hour: Business Expense Questions

Introduction

How this Office Hour is structured

Questions and Answer session 

Survey

Presentation

Q&A Transcript (names removed)

Note: Use your Stanford email address to access the presentation (SUNetID or Email Alias @stanford.edu)

November 10, 2021

Business Expense and Stanford Travel Office Hour

Three takeaways about the Stanford Travel booking policy

Card Services updates

Business Purpose basics

Recent Business Expense updates

Question and Answer session

Presentation

Session Recording

Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)

May 12-13, 2021

Business Expense and Stanford Travel Office Hour

Stanford Travel topics: May 12, 9 a.m. - noon

Business Expense topics: May 13, 9 a.m. - noon

May 12 Stanford Travel Presentation (without the slides shown between sessions)
 

May 12 Stanford Travel Presentation:  slides shown between sessions


May 13 Business Expense Presentation

Session recordings are included in the Description column

Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)

 

March 18, 2021

Office Hour

Business Expense updates

Travel Card Refresher

How to Manage Unused Airline Tickets

Question and Answer session

Presentation
Note: Use your Stanford email address to access the presentation (SUNetID or Email Alias @stanford.edu)

Session Recording
Note: On the Zoom Sign In page, select the SSO button to sign in and access the recording

November 11, 2020

Office Hour: Travel Topics

Overview of booking channels

Business Expense updates, including new mandatory fields in ERS

Question and answer session

Prize drawing

Presentation

Session Recording

September 30, 2020

Office Hour

ERS updates to Advances and Group Travel Meal Expense Types

New Expense Requests Efficacy dashboard and training guide

COVID Financial Recovery expense types

Guidance on Social Meetings and Gatherings

Review of Stanford Travel Policy

Question and Answer session

Presentation

Session Recording

July 17, 2020

Office Hour

Stanford Travel Policy Update

Benefits of the Travel Card

Question and Answer Session

    Presentation
    Session Recording
    May 15, 2020

    Office Hour

    COVID-19 Resources

    How to clear Travel Card credits

    Question and Answer Session

      Presentation
       
      April 3, 2020

      Office Hour

      COVID-19 Office Hour: Business Expense and Travel Issues

        Presentation
        Session Recording
        March 26, 2020

        Uber for Business Webinar

        Overview of its business products

          Presentation
          Session Recording
          March 24, 2020

          Lyft for Business Webinar

          Overview of its business products

            Presentation
            Session Recording
            March 6, 2020

            Office Hour

            Business Expense Policy Common Questions and New Resources

            Slack Travel Channel

              Session Recording

              Questions?

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