Procurement Services offers a range of live office hours and information sessions covering:
- Business Expense and Travel
- Payment Services
- Purchasing and Contracts
- Vendor Services
To be notified about future Procurement Services events, subscribe to the Events and Info Sessions mailing list.
Having trouble joining a webinar in progress? Be sure to review our troubleshooting information below.
Upcoming Events
| Date (all times in PT) | Description | Zoom Link or Location |
|---|---|---|
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February 8, 2023 10 a.m. - 11 a.m. |
Information Session: Traveling in the New Year with Stanford Travel
Submit a question in advance (by Feb. 1 at 5 p.m.) |
Register to receive the Zoom webinar link* *The registration form also allows you to add the event to your calendar. |
|
March 2, 2023 10 a.m. - 11 a.m. |
Information Session: Reviewing the Purchase Order Process at Stanford
Submit a question in advance (by Feb. 23 at 5 p.m.) |
Register to receive the Zoom webinar link* *The registration form also allows you to add the event to your calendar. |
|
March 9, 2023 noon - 1 p.m. |
Applying the Data: PCard Efficacy Dashboard
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Register to receive the Zoom meeting link* *The registration form also allows you to add the event to your calendar. |
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March 22, 2023 10 a.m. - 11 a.m. |
Office Hour: Business Expense
Submit a question in advance (by March 15 at 5 p.m.) |
Register to receive the Zoom webinar link* *The registration form also allows you to add the event to your calendar. |
|
March 29, 2023 10 a.m. - 11 a.m. |
Applying the Data: Purchase Order and Related AP Invoices Report
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Register to receive the Zoom webinar link* *The registration form also allows you to add the event to your calendar. |
|
April 18, 2023 10 a.m. - 11 a.m. |
Information Session: Reviewing the Contracts Process at Stanford
|
Zoom link to be added |
| Date | Description | Event Materials |
|---|---|---|
| Nov. 30, 2022 |
Information Session: Business Expense and Card Services
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November 9, 2022 |
Office Hour: Managing an Active Contract or Purchase Order at Stanford
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| October 13, 2022 |
Information Session: Stanford Travel and Global Risk Management
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| September 29, 2022 |
Information Session: Overview of the Supplier Setup and Onboarding Process at Stanford
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| September 7, 2022 |
Office Hour: eReceipts
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| August 3, 2022 |
Office Hour: Business Expense
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| July 27, 2022 |
Purchasing Primer: Payment and Card Services (Purchasing Card Focus)
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| June 15, 2022 |
Stanford Travel Forum
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Live Demonstration: Live Demonstration: Live Demonstration: |
| June 13, 2022 |
Office Hour: Amending a Contract During this event, the Contracts team will briefly review the procurement contracts process at Stanford and spend the rest of the time answering attendee questions on contract amendments. You may also submit your question in advance through this form. |
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| May 10, 2022 |
Purchasing Primer Series: Reviewing the Purchase Order Process at Stanford The agenda will cover:
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| April 27, 2022 |
Business Expenses: What's New and Important Reminders
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| April 5, 2022 |
Purchasing Primer Series: How to Purchase in Amazon Business and SmartMart Catalog Suppliers A Review the Purchasing and Payment Methods Landscape at Stanford An Overview and Tour of Amazon Business An Overview and Tour of SmartMart Catalog Suppliers A Review of Available Resources and Learning Materials A Question-and-Answer Session |
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| March 28, 2022 |
Information Session: SmartMart Contracts Post-Launch Overview of the SmartMart Contracts Project Review of the Procurement Contracts Process at Stanford Walkthrough of the SmartMart Contracts System Tour of Available Resources and Learning Materials Question-and-Answer Session |
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| March 7, 2022 |
Information Session: SmartMart Contracts Pre-Launch Overview of the SmartMart Contracts Project Review of the Procurement Contracts Process at Stanford Walkthrough of the SmartMart Contracts System Tour of Available Resources and Learning Materials Question-and-Answer Session |
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| January 26, 2022 |
Information Session: Business Expense and Stanford Travel Introductions Business Expense Updates and Related Updates from University Human Resources Card Services Updates: PCard and TCard Policy and Process Using the Stanford Travel Program and Managing Travel Cancellations Financial Support Center Refresher Question and Answer Session |
Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu) |
| Date | Description | Event Materials |
|---|---|---|
| December 2, 2021 |
Open Office Hour: Business Expense Questions Introduction How this Office Hour is structured Questions and Answer session Survey |
Presentation Note: Use your Stanford email address to access the presentation (SUNetID or Email Alias @stanford.edu) |
| November 10, 2021 |
Business Expense and Stanford Travel Office Hour Three takeaways about the Stanford Travel booking policy Card Services updates Business Purpose basics Recent Business Expense updates Question and Answer session |
Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu) |
| May 12-13, 2021 |
Business Expense and Stanford Travel Office Hour Stanford Travel topics: May 12, 9 a.m. - noon
Business Expense topics: May 13, 9 a.m. - noon
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May 12 Stanford Travel Presentation (without the slides shown between sessions) May 12 Stanford Travel Presentation: slides shown between sessions
Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)
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| March 18, 2021 |
Office Hour Business Expense updates Travel Card Refresher How to Manage Unused Airline Tickets Question and Answer session |
Presentation Session Recording |
To successfully join an event, be sure to:
- Register through the link on this page with your SUNet ID Stanford email (SUNet@stanford.edu).
- Before the event starts, make sure you are logged into your Stanford Zoom account (required to authenticate your attendee registration).
- Then use the unique Zoom link sent to you after you register to access the webinar.
