Resource

Procurement Services Events

Procurement Services offers a range of live office hours and information sessions covering:

Business Expense and Travel
Payment Services
Purchasing and Contracts
Vendor Services

To be notified about future Procurement Services events, subscribe to the Events and Info Sessions mailing list.

Upcoming Events

Date	Description	Zoom Link or Location
July 27 10 a.m. - 11 a.m.	Purchasing Primer: Payment and Card Services Agenda to be added soon
August 3, 2022 Time TBD	Ad Hoc Office hour: Year End Close and eReceipts
August 24, 2022 Time TBD	Ad Hoc Office Hour or Information Session: eReceipts
September 7, 2022 Time TBD	Purchasing Primer: Reimbursement Methods and Tools

Past Events: Presentations and Recordings

Date	Description	Event Materials
June 15, 2022	Stanford Travel Forum Meet representatives from Stanford Travel booking channels, airlines, local hotels and other travel partners Attend live demonstrations about how to manage travel reimbursements, Travel Cards, and contracts Enter to win travel-related prizes	Live Demonstration: Business Expense: Top Rejection Reasons Presentation Demo Recording Live Demonstration: Card Services: Extend Expense End Date, Credit Card Profiles Change Request tool Presentation Demo Recording Live Demonstration: Supplier Enablement and Contracts Demo Recording
June 13, 2022	Office Hour: Amending a Contract During this event, the Contracts team will briefly review the procurement contracts process at Stanford and spend the rest of the time answering attendee questions on contract amendments. You may also submit your question in advance through this form.	Presentation Session Recording
May 10, 2022	Purchasing Primer Series: Reviewing the Purchase Order Process at Stanford The agenda will cover: The purchasing and payment methods landscape at Stanford The purchase requisition/order process at Stanford, including supplier selection and set up Common purchase order needs (change orders, Finally Close, Invoice Processing) Available resources and learning materials Question-and-answer session	Presentation Session Recording
April 27, 2022	Business Expenses: What's New and Important Reminders Expense reimbursement guidance for: 2022 domestic and international lodging Other 2022 business and travel rate maximums Visitor expenses Extending Travel Card (TCard) expense end dates A Question-and-Answer Session	Presentation Session Recording Q&A Typed Answers
April 5, 2022	Purchasing Primer Series: How to Purchase in Amazon Business and SmartMart Catalog Suppliers A Review the Purchasing and Payment Methods Landscape at Stanford An Overview and Tour of Amazon Business An Overview and Tour of SmartMart Catalog Suppliers A Review of Available Resources and Learning Materials A Question-and-Answer Session	Presentation Session Recording
March 28, 2022	Information Session: SmartMart Contracts Post-Launch Overview of the SmartMart Contracts Project Review of the Procurement Contracts Process at Stanford Walkthrough of the SmartMart Contracts System Tour of Available Resources and Learning Materials Question-and-Answer Session	Presentation Session Recording
March 7, 2022	Information Session: SmartMart Contracts Pre-Launch Overview of the SmartMart Contracts Project Review of the Procurement Contracts Process at Stanford Walkthrough of the SmartMart Contracts System Tour of Available Resources and Learning Materials Question-and-Answer Session	Presentation Session Recording
January 26, 2022	Information Session: Business Expense and Stanford Travel Introductions Business Expense Updates and Related Updates from University Human Resources Card Services Updates: PCard and TCard Policy and Process Using the Stanford Travel Program and Managing Travel Cancellations Financial Support Center Refresher Question and Answer Session	Presentation Session Recording Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)
December 2, 2021	Open Office Hour: Business Expense Questions Introduction How this Office Hour is structured Questions and Answer session Survey	Presentation Q&A Transcript (names removed) Note: Use your Stanford email address to access the presentation (SUNetID or Email Alias @stanford.edu)
November 10, 2021	Business Expense and Stanford Travel Office Hour Three takeaways about the Stanford Travel booking policy Card Services updates Business Purpose basics Recent Business Expense updates Question and Answer session	Presentation Session Recording Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)
May 12-13, 2021	Business Expense and Stanford Travel Office Hour Stanford Travel topics: May 12, 9 a.m. - noon 9 - 9:25 a.m.: New to Stanford Travel? Stanford Travel Overview Travel Session 1 recording (Overview) 9:30 - 9:55 a.m.: Egencia: How-tos Travel Session 2 recording (Egencia) 10 - 10:25 a.m.: FCM (Formerly Casto): Meet Your Agents Travel Session 3 recording (FCM/Casto) 10:30 - 10:55 a.m.: United Corporate Direct (UCD): By Popular Demand Travel Session 4 recording (United Corporate Direct) 11 - 11:25 a.m. StudentUniverse: Still Adulting Travel Session 5 recording (StudentUniverse) 11:30 - 11:55 a.m.: What to Expect When You Return to Travel Travel Session 6 recording (Return to Travel) Business Expense topics: May 13, 9 a.m. - noon 9-9:25 a.m.: Business Expense Overview Business Expense Session 1 recording (Overview) 9:30 - 9:55 a.m.: Business Expense Policy and Processes Updates Business Expense Session 2 recording (Policy and Processes Updates) 10 - 10:25 a.m.: COVID Impacts to Business Expenses Business Expense Session 3 recording (COVID Impacts) 10:30 - 10:55 a.m.: Stanford Travel Card Refresher and Updates Business Expense Session 4 recording (Travel Card) 11 - 11:25 a.m.: Aging Transactions: What You Need to Know Business Expense Session 5 recording (Aging Transactions) 11:30 - 11:55 a.m.: Top Transaction Rejects/Returns and Live Question and Answer Session Business Expense Session 6 recording (Rejects/Returns and Q&A)	May 12 Stanford Travel Presentation (without the slides shown between sessions) May 12 Stanford Travel Presentation: slides shown between sessions May 13 Business Expense Presentation Session recordings are included in the Description column Note: Use your Stanford email address to access the presentation and recordings (SUNetID or Email Alias @stanford.edu)
March 18, 2021	Office Hour Business Expense updates Travel Card Refresher How to Manage Unused Airline Tickets Question and Answer session	Presentation Note: Use your Stanford email address to access the presentation (SUNetID or Email Alias @stanford.edu) Session Recording Note: On the Zoom Sign In page, select the SSO button to sign in and access the recording
November 11, 2020	Office Hour: Travel Topics Overview of booking channels Business Expense updates, including new mandatory fields in ERS Question and answer session Prize drawing	Presentation Session Recording
September 30, 2020	Office Hour ERS updates to Advances and Group Travel Meal Expense Types New Expense Requests Efficacy dashboard and training guide COVID Financial Recovery expense types Guidance on Social Meetings and Gatherings Review of Stanford Travel Policy Question and Answer session	Presentation Session Recording
July 17, 2020	Office Hour Stanford Travel Policy Update Benefits of the Travel Card Question and Answer Session	Presentation Session Recording
May 15, 2020	Office Hour COVID-19 Resources How to clear Travel Card credits Question and Answer Session	Presentation
April 3, 2020	Office Hour COVID-19 Office Hour: Business Expense and Travel Issues	Presentation Session Recording
March 26, 2020	Uber for Business Webinar Overview of its business products	Presentation Session Recording
March 24, 2020	Lyft for Business Webinar Overview of its business products	Presentation Session Recording
March 6, 2020	Office Hour Business Expense Policy Common Questions and New Resources Slack Travel Channel	Session Recording