Egencia is one of several booking options within the Stanford Travel Program, serving faculty, staff, students, affiliates, and postdocs who need to book domestic and standard international trips, either online or with an experienced travel agent. Egencia supports reservations for airfare, lodging, and ground transportation.
About
Egencia is recommended for individuals who prefer to book online rather than work with a travel agent.
When to Use Egencia
Use Egencia to book:
- University-sponsored flights, hotels, train travel, and rental cars (with certain exceptions)
- Domestic and standard international trips
- University guest travel
Personal hotel stays
Egencia can be used to book hotels for both business and personal purposes. However, flights and rental cars should only be booked for business travel, except when extending a business trip to include personal travel.
System Capabilities
Egencia provides:
- Integration with Stanford's Travel Registry
- Access to Stanford-negotiated rates for airline, lodging, and ground transportation
- Online and agent-assisted booking options
Expense Reporting
Transaction Preparers: When completing a travel expense report, select "Stanford Travel – Egencia" as the booking method.
Access
All faculty, staff, students, affiliates, and postdocs have an Egencia profile and can log in to Egencia with their Stanford email (SUNetID@stanford.edu) and password via Stanford single sign-on (SSO). If you are unable to log in, submit a Get Assistance with a Travel Profile request.
Stay Updated on Travel Changes
Get real-time travel alerts by downloading the relevant apps:
- Download airline, hotel, and rental car apps for your specific travel providers
- Download the Egencia app
Special Booking Scenarios
For guidance on guest travel, multi-person trips, and groups of 10 or more, learn more in the Topic Overview: Planning and Booking Travel.
Learning
FIN-0400: Traveling for Stanford
This course is required for Stanford Travel Card (TCard) holders and is recommended for all business travelers. Learn more in the FIN-0400: Traveling for Stanford course.
How tos
For Stanford Travelers and Travel Arrangers
For Stanford Travelers
For Travel Arrangers
Resources
Travel Expense Management
Learn more in the Resource: Manage Expenses Related to Travel Cancellations, including:
- Flight cancellations and exchanges
- Unused nonrefundable airline tickets
- Conference cancellations and reimbursement
- Cancellation fees
- Expense accruals
Cost Savings Tools
Learn more about the Resource: Egencia Savings Finder
Other Booking Systems
Learn more about alternative booking options: