Non-Catalog Requests in iProcurement is a purchasing method used to acquire goods and services not available through Amazon Business or SmartMart Catalog Suppliers. The system is part of the iProcurement suite, which facilitates purchasing through connected systems including Stanford’s Amazon Business account, SmartMart Catalog Suppliers, Non-Catalog Requests and SmartMart Contracts.
About
Use Non-Catalog Requests in iProcurement when:
- Purchasing goods or services not available through Amazon Business and SmartMart Catalog Suppliers
- Creating purchase requisitions for blanket orders, capital equipment, capital projects, consultants, goods, radioactive materials, services, or subawards
- The supplier is already set up in the Stanford supplier database
Purchases requiring Stanford signature, regardless of dollar amount (including zero dollar purchases), must be submitted through SmartMart Contracts. Learn more in the Topic Overview: Procurement Contracts.
Learn more in the Topic Overview: Purchase Orders for information about the purchase order process, required documentation, and requirements.
Access
Gaining Access to iProcurement
New users of the iProcurement suite need to complete the following steps:
- Have your school or department grant you SU Internet Procurement authority privilege using the Authority Manager application. Learn more in the Topic Overview: View Financial Authority Assignments for help determining who can grant authority in your organization.
- Complete required online training:
Note: Students and post-grads require additional set-up. A Stanford staff member can request student access to Oracle Financials by submitting a support request.
Browser Requirements
Review the Administrative System Browser Requirements for information on which browsers are authorized for iProcurement.
Learning
- FIN-PROG-0020: Financial Stewardship Expectations
- This online course is required for all Oracle Financials system users including iProcurement.
- FIN-0420: Preferred Purchasing Methods
- This online course helps Stanford community members select appropriate purchasing methods for their transactions and understand the risks and benefits of each method. Successful completion of the course is recommended for all individuals involved in the purchasing process and required for those who need access to iProcurement.
- This online course helps Stanford community members select appropriate purchasing methods for their transactions and understand the risks and benefits of each method. Successful completion of the course is recommended for all individuals involved in the purchasing process and required for those who need access to iProcurement.
For step-by-step instructions, refer to the How To section of this page.
How tos
| Category | How-to Instructions |
|---|---|
| Oracle Basics | |
| iProcurement Basics |
|
| New Non-Catalog Requests |
|
| Equipment Loans and Purchases | |
| Change/Cancel/Close Purchase Orders | |
| Receiving and Returns | |
| Invoices | |
| Payment Options | |
| Status |
|
- Step-by-step instructions for transaction approvers are available at:
- Step-by-step instructions for viewing and requesting suppliers are available at:
Resources
- Expenditure Type Query (Launch Oracle and open SU Inquiry Tools and Forms folder)
- Expenditure Types and Suppliers Exempted from Sales Tax
- Definitions and Examples of Common Tax Exempt Categories
- Single/Sole Source Justification Form
- ORA Subaward Resources
- Common Browser Issues and Resolutions
Reporting
For information about purchase requisitions, purchase orders, AP invoices, suppliers and supplier payments reporting, use:
Refer to OBI Financial Reporting system for more information.
- For information about pending transactions, refer to Oracle Financials Inquiry Tools: Pending Transactions.