The Commitment Management System (CMS) is a financial planning and forecasting tool for school and department staff. CMS pulls up-to-date budget, expenditure and commitment data from multiple financial systems. CMS allows you to forecast and manage available funds by tracking actual expenditures, accounting for anticipated expenditures and running "what-if" scenarios.
About
CMS integrates data from the Oracle financial, human resource and payroll systems, and the Cardinal Planning and Budgeting (CPB) system, to provide access to actual and forecasted financial views. Financial staff can use these views to collaboratively plan outcomes to best meet goals and grant commitments, and to confidently predict spending outcomes.
Access
Before accessing CMS, complete the required trainings and obtain the necessary authority.
- New users must complete the following courses in order:
- CMS authority must be granted using Authority Manager.
- Learn more in Resource: Shared Applications & Non-OBI Reporting Privileges by System.
- Learn more in Topic Overview: Financial System and Reporting Authority to identify who can grant authority.
Learning
The following table explains the training required for new users of the Commitment Management System.
| Courses | Description |
|---|---|
| FIN-PROG-0020: Financial Stewardship Expectations | This online certification course describes your obligations as a financial steward of university resources. It is required for all of Stanford's staff, especially those needing access to financial systems or related functions. (10 minutes online) |
| FIN-0180: Introduction to the Commitment Management System (CMS) | This 40 minute online course highlights the capabilities of CMS and demonstrates basic navigation. It includes insights from experienced CMS users on how they rely on CMS for forecasting and reporting in their departments. This course is a prerequisite to the instructor-led “Acquiring Core CMS Skills,” session where you will gain hands-on CMS experience. |
| FIN-0181: Acquiring Core CMS (Commitment Management System) Skills | Through this three hour hands-on lab users will acquire the skills needed to complete core CMS tasks. During the lab participants will practice these tasks using simulated data. |
How tos
| Category | How-to Instructions |
|---|---|
| Oracle Financials | |
| Managing Accounts | |
| Managing Goods and Services |
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| Managing People |
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| Running Reports |
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| Favorite Setups |
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| Managing Alerts |
Reporting
CMS reports enable analysis, discussion and decisions about future spending. Users can include multiple PTAs in a report by setting up favorite account groups in CMS. Save CMS reports in PDF or Excel for further analysis. Learn more in How to: Run Reports in CMS.
| Report Title | Report Description | Sample |
|---|---|---|
| 710: Account Balances | Displays uncommitted balances for a single account or a group of PTAs. This report is intended for users who want to view a summary level of uncommitted dollars as compared to the budget by PTA. | View |
| 720: PTA Overview | Displays budget, actual commitments, forecast commitments and uncommitted balance for a PTA. The report can also consolidate multiple PTAs, providing a quick method for analyzing a group of PTAs. The report offers multiple viewing options, including expenditure type, expenditure category groupings or direct and indirect costs for viewing at a higher level. | View |
| 730: PTA Commitment Detail – People | Displays employee and student commitment amounts (monthly and total), as well as forecasted effort percentages by PTA. It also shows how far in the future a person is financially committed. This is a useful report to verify if any student or employee commitments need to be adjusted to accurately reflect any future changes to their effort. | View |
| 740: PTA Commitment Detail – Goods and Services | Displays purchasing commitments and expenditures by purchase order. It also displays any soft goods or service commitments created by CMS users. This report can help to identify purchasing commitments that may need to be decommitted (removed from CMS only) or suppressed (removed from OBI, CMS and FFIT reports). | View |
| 750: Person Commitment Detail | Displays employee and student commitment amounts (monthly and total), as well as forecasted effort percentages by individual. It also shows how far in the future a person is financially committed. This is a useful report to verify if any student or employee commitments need to be adjusted to accurately reflect any planned future changes. | View |
| 760: Month by Month FTE Commitments by Person | Displays employee or student future effort across all PTAs to which they are committed. It will show if a person's effort is forecasted to be fully allocated. Total effort can be reviewed to determine if it is appropriately allocated to the various PTAs. Future effort information is shown for all PTAs to which the person is charged as long as you have authority over one of the PTAs to which they are charged or have authority over their HR Organization. | View |
| 770: Month by Month FTE Commitments by PTA | Displays all employee and student forecasted effort allocation by PTA. Effort can be reviewed to determine if the appropriate people are being allocated at the correct effort level to the PTA. | View |
| 780: Month by Month Salary/Student Aid Commitments by Person | Displays total monthly forecasted amounts across all PTAs for employees or students charged to a particular PTA. Forecasted amounts are shown for all PTAs to which the person is charged as long as you have authority over one of the PTAs to which they are charged or have authority over their HR Organization. | View |
| 790: Month by Month Salary/Student Aid Commitments by PTA | Displays the forecasted monthly amounts for all employees and students charged to a PTA. The report can also consolidate multiple PTAs, which provides a quick method of analyzing a group of PTAs. | View |
| 800: Month by Month Burn Rate by PTA | Displays monthly actuals and commitments as well as total budget and uncommitted balance. The report can also consolidate PTAs when running the report for multiple PTAs. It is a helpful tool for monitoring the actual and projected expenditures for a single PTA or a group of PTAs at a higher level. The report also offers multiple viewing options including People and Goods and Services detail, expenditure types or expenditure category groupings for viewing the information at a higher level. The report is available in Excel format only. | View |
| 810: Multiple PTA Listing | Displays budget, actuals, commitments and uncommitted balances for PTAs at a very high level and consolidated format. This report is useful for viewing direct and indirect costs associated with a PTA and for viewing information for several PTAs on one page. | View |
| 820: PTA Notes | Displays any comments entered for any PTAs, soft budgets, custom periods, soft commitments, employees, students or alerts. | View |