SU Internet Procurement (iProcurement) facilitates the purchasing of goods through connected systems, including: Stanford’s Amazon Business account, SmartMart Catalog Suppliers, Non-Catalog Requests and SmartMart Contracts. Amazon Business in iProcurement is the recommended purchasing method at Stanford.
The central Stanford University Amazon Business Account must be used for business purchases only, in accordance with purchasing policies. Learn more in the Topic Overview: Purchasing and Payment Methods.
About
Use Amazon Business in iProcurement when:
- Purchasing goods through Stanford's preferred method
- Taking advantage of free 2-day shipping on Prime-eligible items
- Accessing special pricing available only to Stanford
- Requiring business-grade sellers with high product quality standards
Prerequisites:
- SU Internet Procurement Authority privilege
- Completion of required online training (FIN-PROG-0020: Financial Stewardship Expectations and FIN-0420: Preferred Purchasing Methods)
Learn more in the Topic Overview: Purchasing and Payment Methods.
Access
Gaining Access to iProcurement
New users of the iProcurement suite will need to:
- Have your school/department grant you SU Internet Procurement authority privilege using the Authority Manager application. To determine who can grant authority in your organization, learn more in the Topic Overview: View Financial Authority Assignments.
- Complete required online training. Click on the course links below to review course objectives and access an express link to enroll in STARS.
Students and Post-Grads require an additional set-up. A Stanford staff member can request student access to Oracle Financials by submitting a support request.
First-time Punch-out Amazon Business Account
The first time you punch out to Amazon Business, you will be prompted to create an Amazon Business account using your Stanford.edu email address.
Your password should be different from your SUNet password.
If you already have an existing Amazon.com account tied to your Stanford.edu email, you'll need to decide whether to migrate it, separate it, or create a new account. Learn more in the Resource: Amazon/Business First-time Punch-out Account Registration Scenarios.
Prior Association De-Registration Prior Association
If your Stanford.edu email address is currently associated with a different Amazon Business account, you must de-register it before punching out to Stanford's central account.
Complete the de-registration process on the Amazon Business website. If you were the account Administrator, remove all other users first (Manage your Business > People > Remove).
Learning
The following online course is available to help members of the Stanford community select the most appropriate purchasing methods for their transactions, recognizing why one method is better than another and what risks and benefits are associated with using one method as opposed to another. Successful completion of the course is recommended for all individuals involved in the purchasing process and required for those who need access to iProcurement.
For instructions, refer to the How Tos section of this page.
How tos
| Category | How-to Instructions |
|---|---|
| Oracle Basics | |
| iProcurement Basics | |
| Amazon Business Purchases |
|
| Cancel/Close Purchase Orders | |
| Returns | |
| Payment Options | |
| Status |
|
- Instructions for transaction approvers are available at:
Resources
- Common Browser Issues and Resolutions
- First-time Punch-out Account Registration Scenarios
- Contact an Amazon Customer Service Representative
- Use chat from the Customer Service webpage or call 866.486.2360
- Contact Amazon Senior Account Executive
- Nicole Stone, 949.813.2661 | @email
Reporting
For information about Amazon Business procurement activity, search for transactions with Supplier=AMAZON CAPITAL SERVICES INC using the following reporting tools:
For information about OBI, refer to OBI Financial Reporting.