Review eligible financial transactions on your mobile device. The Stanford Mobile Approvals app lets authorized financial transaction approvers and FYI recipients review and approve transactions from their mobile devices. Using Mobile Approvals alongside the Oracle Workflow Notifications desktop web interface can speed up transaction processing for departments.
About
University IT (UIT) has developed the Stanford Mobile Approvals app to support all types of transaction approvals at the university, starting with financial transaction approvals.
Oracle Financials identifies authorized approvers from the transaction’s Project-task-award (PTA) account(s). When a transaction requires your review and approval (or is FYI), you'll receive:
• Email notifications
• Instant push notifications on your mobile device (may need to be enabled on your mobile device)
The mobile interface includes all transaction details and attachments you need to review, approve, or reject a transaction.
Supported in the mobile app as of April 2026:
- iProcurement purchase requisitions of all types (e.g., SmartMart Catalog Orders, Amazon Business, Non-Catalog Requests including change orders, and SmartMart Contracts)
- Purchase order PTA change requests initiated using the Requisition and Purchase Order Query tool
- Purchasing Card (PCard) transactions
- Expense Requests System (ERS) transactions
To review the timeline for adding other financial transaction types, visit the University IT (UIT) Stanford Mobile Approvals website.
To review and approve all all types of financial transactions (e.g., iProcurement, Expense Requests System, PCard, iJournals, iBudgets, Labor Distribution Adjustments), use Oracle Workflow Notifications on desktop.
Access
Visit the Stanford Mobile Approvals website to:
- Install Mobile Approvals on iPhone (iOS) and Android
- Access UIT support resources
Note: After installation, the Stanford Mobile Approvals app will be blank unless you are authorized transaction approver with pending notifications that require action.
For help installing the app or to report a technical issue with the app, submit a support request.
Learning
Before you can receive purchase requisition, purchase order PTA change request, ERS transactions, and PCard transaction approval notifications, you must:
- Have Financial System > Approvals > Requisitions authority in Authority Manager.
This authority lets approvers review and approve iProcurement, Expense Requests System, and PCard transactions. To view who can grant privileges in an organization, refer to the Authority Manager How Tos. - Complete required training:
How tos
Step-by-step instructions:
| Category | How-to Instructions: |
| For financial transaction approvers | |
| For approvers delegating approval notifications | |
| For approvers sharing an Oracle approval Worklist | |
| For delegatees acting on behalf of approvers |
Resources
- Checklist: Expenditure Transaction Approval
- Workflow varies by Oracle system (iBudgets, iJournals, Expense Requests, iProcurement, Labor Schedules, Labor Distribution Adjustments, and PCard). See Workflow Variations by Oracle Transaction Type for details.
- Common Oracle Browser Issues and Resolutions
Reporting
Use Oracle Financials Inquiry Tools (launch Oracle and open the SU Inquiry Tools and Forms folder) to:
- Search for authorized approvers by project, task, or by award using Oracle Financial Approval Authority Query.
- Monitor the history of vacation delegation and worklist sharing assignments using the Oracle Vacation Query.
- View pending purchase requisitions, invoice payments, supplier and payee requests, PCard verifications, and Expense Requests system transactions, including TCard, using the Oracle Pending Transactions inquiry tool.