The online Faculty Financial Inquiry Tool (FFIT) is a self-service website that helps you manage university financial resources with an easy-to-use interface and accurate, always available data. FFIT reports fund balances and provides the ability to drill-down to transaction details for active accounts and funds —just like a bank account. It works from the perspective of either a faculty member’s portfolio (project, task or award owner) or from the perspective of an organization (project, task or award owned by an organization). 

In FFIT, current, projected and forecasted balances are calculated using a combination of budget, revenue, expenditure and commitment information as appropriate for each account –– including information from the Commitment Management System (CMS),  if desired. FFIT provides the same information for organizationally owned accounts and funds in a separate Organization Financial Inquiry Tool (OFIT) section (as appropriate).

Accurate and Timely Data

FFIT data is refreshed on a nightly basis from multiple Stanford financial systems, providing official, up-to-date data that you can trust.

24/7 on Your Schedule

Whether you're at work or at home, you can log into FFIT anytime to view your funds. No more requests for admins to look up your balances or reliance on out-of-date reports!

Visibility into Transaction Data

Want to dig deeper into your transactions? Select a hyperlink to bring up and filter comprehensive commitment and expenditure details, revenue and transfers and more. And if you want offline copies, simply export to Excel.

Easy to Use

FFIT is like an online bank account, with a clean layout and easy-to-read information. It provides balances for all of your active accounts and funds, so you can manage everything on a single screen.

Data to Best Manage Funds

FFIT lets you see how your transactions directly impact your funds. With current information on your fund status, you can optimize your fund management in support of your teaching and research.

User updates and other information about FFIT is provided in the system itself rather than through email messages.

Role Access and Authority to Use FFIT
PTA Principal Owner
[e.g., Faculty/Researcher/Principal Investigator (PI)]

If you are set up as the Principal Owner for a Project, Task and/or Award, you are automatically granted access to FFIT. No further authority is required in the Authority Manager granting tool.

You can access FFIT by going to ffit.stanford.edu. Once in FFIT, your home page will consist of the Individual Accounts. The page allows you to view your accounts information by sections. The page also offers drop-down and searchable menus, which provide balances and drill-down transactions details that can be filtered.

Department Administrators
(e.g., local financial staff, department managers, chairs, deans, etc.)

Individual Accounts section:

The Individual Accounts page displays accounts where the faculty member has been set up as a Principal Owner for a Project, Task and/or Award account segment.

Access is granted using the Financial System > Shared Applications & Non-OBI Reporting > Salary View (Award) OR Salary View (Project-Task) privileges in Authority Manager.

To view a specific researcher's accounts, an administrator must have been granted a scope of:

  • A specific researcher's name, or
  • All Projects and Tasks, or
  • All Awards

You can access FFIT by going to ffit.stanford.edu. Once in FFIT, your home page will consist of the Individual Accounts. The page allows you to view your accounts information by sections. The page also offers drop-down and searchable menus, which provide balances and drill-down transaction details that can be filtered.

Please note: Privileges granted in Authority Manager are processed overnight. If you are unable to view accounts based on your newly granted privileges, please submit a Support Request.

Organizational Accounts section (OFIT):

The Organizational Accounts page displays organizationally owned Non-Sponsored accounts where the Principal Owner value for a Project, Task and/or Award account segment is generic: CHAIR, COACH, DEAN, DIRECTOR, DIVISION CHIEF, PRESIDENT, PROGRAM DIRECTOR and/or PROVOST.

Access is granted using the Financial System > Shared Applications & Non-OBI Reporting > Salary View (Award) OR Salary View (Project-Task) privileges in Authority Manager.

To view Non-Sponsored PTAs owned by a specific Organization, an administrator must have been granted a scope of:

  • All Projects and Tasks, or
  • All Awards for the related Org code

You can access OFIT by going to ffit.stanford.edu and selecting the Organizational Accounts option on the left menu. The page allows you to view departmentally owned accounts based on your authority privileges. The page offers drop-down and searchable menus, which provide balances and drill-down transactions details that can be filtered.

Please note: Privileges granted in Authority Manager are processed overnight. If you are unable to view accounts based on your newly granted privileges, please submit a Support Request.

 

Questions?

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