The Deposits and Receipts Manager system within Oracle Financials is used to facilitate proper accounting of incoming university receipts. This includes receipt of cash, checks (including money orders), ACH and wire transfers.
Certain types of receipts require special processing (e.g., gift and sponsored award checks, return of personal expenses charged to a Stanford Travel Card (TCard), return of unused advance funds, or refunds for Accounts Payable invoice overpayments). Refer to Topic Overview: Types of University Receipts for more information on how to process these receipts.
Learn about recent enhancements to Deposits and Receipts Manager on the Fingate news announcement.
About
The Deposits and Receipts Manager system is used for:
- Unidentified Receipts: When the Office of the Treasurer (OOT) is unable to match an incoming university receipt (check, ACH, or wire) with valid remittance details (such as a PTA or recipient department), the receipt is posted to a central account until it can be claimed from the Claim Branch Deposit / Unidentified Receipt tile within Deposits and Receipts Manager.
- Branch Deposits: After making an in-person Wells Fargo Bank branch deposit of cash or checks (including money orders), the depositor must claim and allocate the branch deposit to the correct Project, Task, Award, and Expenditure Type (PTAE) or Project, Fund/Award, and Object Code (PFO). This is done from the Claim Branch Deposit / Unidentified Receipt tile within Deposits and Receipts Manager.
- See instructions for claiming branch deposits.
- For more information, see Topic Overview: Deposit Cash and Checks and How To: Process and Deposit University Receipts.
- Mobile Deposits: If invalid Project, Task, Award, and Expenditure Type (PTAE) or Project, Fund/Award, and Object Code (PFO) information is entered when depositing a check using the J.P. Morgan (JPM) Access Mobile Deposits app, the depositor can correct the account information from the Correct Mobile Deposit tile within Deposits and Receipts Manager.
Access
If you require access to the Deposits and Receipts Manager system in Oracle Financials, you will need to:
- Have your school/department grant you "SU CM Deposits and Receipts Manager" authority privilege using the Authority Manager application. For help determining who can grant authority in your organization, refer to Topic Overview: View Financial Authority Assignments.
- Complete required training indicated in the Learning section below.
Learning
This online certification course describes your obligations as a financial steward of university resources. It is required for gaining access to Deposits and Receipts Manager and requires annual recertification to maintain access.
How tos
Reporting
- OBI Dashboard: Revenue and Funds Management (RFM)
- The Revenue and Fund Management (RFM) Dashboard displays information about revenue and fund management including details on fund statements, journals, transfers, fund trends, trial balances, fund variances, budget variances, budget transactions, endowments and donor pledges.