The Deposits and Receipts Manager system within Oracle Financials is used to facilitate proper accounting of incoming university receipts. This includes receipt of cash, checks (including money orders), ACH and wire transfers.
Certain types of receipts require special processing (e.g., gift and sponsored award checks, return of personal expenses charged to a Stanford Travel Card (TCard), return of unused advance funds, or refunds for Accounts Payable invoice overpayments). Refer to Topic Overview: Types of University Receipts for more information on how to process these receipts.
Learn about recent enhancements to Deposits and Receipts Manager on the Fingate news announcement.
About
The Deposits and Receipts Manager system is used for three main tasks:
- Unidentified Receipts
- When the Office of the Treasurer (OOT) is unable to match an incoming university receipt (check, ACH, or wire) with valid remittance details (such as a PTA or recipient department), the receipt is posted to a central account until it can be claimed from the Claim Branch Deposit / Unidentified Receipt tile within Deposits and Receipts Manager.
- Learn more in the How To: Claim Unidentified Receipts and Branch Deposits and the Topic Overview: Incoming Wires and ACH Payments.
- Branch Deposits
- After making an in-person Wells Fargo Bank branch deposit of cash or checks (including money orders), the depositor must claim and allocate the branch deposit to the correct Project, Task, Award, and Expenditure Type (PTAE) or Project, Fund/Award, and Object Code (PFO). This is done from the Claim Branch Deposit / Unidentified Receipt tile within Deposits and Receipts Manager.
- Learn more in the How To: Claim Unidentified Receipts and Branch Deposits, How To: Process and Deposit University Receipts, and the Topic Overview: Deposit Cash and Checks.
- Mobile Deposits
- If invalid Project, Task, Award, and Expenditure Type (PTAE) or Project, Fund/Award, and Object Code (PFO) information is entered when depositing a check using the J.P. Morgan Access Mobile app, the depositor can correct the account information from the Correct Mobile Deposit tile within Deposits and Receipts Manager.
- Learn more in the Learn About System - J.P. Morgan Access Mobile Deposits, How To Correct Invalid PTAE/PFO Check Deposit Information Using Deposits and Receipts Manager, How To: Make a Mobile Deposit Using the J.P. Morgan Mobile Deposits App, and the Topic Overview: Deposit Cash and Checks.
Access
To access Deposits and Receipts Manager in Oracle Financials, you will need to:
- Ask your school/department to grant you SU CM Deposits and Receipts Manager authority using the Authority Manager application. If you do not know who can grant this authority in your organization, learn more in the Topic Overview: Financial System and Reporting Authority.
- Complete the Financial Stewardship Expectations online certification course.
Learning
This online certification course describes your obligations as a financial steward of university resources. It is required for gaining access to Deposits and Receipts Manager and requires recertification to maintain access.
How tos
Reporting
- OBI Dashboard: Revenue and Funds Management (RFM)
- The Revenue and Fund Management (RFM) Dashboard displays information on revenue and fund management including details on fund statements, journals, transfers, fund trends, trial balances, fund variances, budget variances, budget transactions, endowments and donor pledges.