Gifts of more than $1,000 must be assigned to an approver in the Gift Transmittals system. Once an approver has been added to the workflow, their task can be removed or reassigned to a different approver at the same level. Refer to Approval Requirements.

Contact the authorized authority grantor to grant authority to approvers for the org.

  1. Enter ofweb.stanford.edu in the browser
  2. Click Login
  3. As prompted, log in using SUNet ID and password
  1. Select SU Gift User
  2. Select Gift Processing
  3. Read the Gift Transmittals Confidentiality Agreement
  4. Select Proceed
From Gifts Home Page
  1. Under the Gifts Requiring Your Action section, find the gift transmittal record
    • Select Next to page through the records, if needed
  2. Select the Transmittal Id link that requires your action
Using Gift Inquiry
  1. Select Gift Inquiry from top left menu
  2. Enter information about the gift at the top of the page as search criteria 
  3. Select Search 
  4. From the Gift Transmittal Form column, select the Gift Transmittal ID number

Your assigned action item(s) will be indicated by “In Progress” in red text in the Action column. The Add, Remove and Reassign buttons will be available, when applicable.

Add an Approver
  1. Find the Action indicated by “In Progress”
  2. Select Add 
  3. Select Approver Type from drop-down list
  4. Enter Approver Name
    If you do not know the approver's name, select the drop-down box to see a list of all available approvers.
  5. Select Select
  6. Select Save
Reassign an Approver
  1. Find the Action indicated by “In Progress”
  2. Select Reassign 
  3. Select Approver Type from drop-down list
  4. Enter Approver Name
    If you do not know the approver's name, select the dropdown box to see a list of all available approvers
  5. Select Select
  6. Select Save
Remove an Approver

A minimum of one approver is required. Remove will only appear when two or more approvers are listed.

  1. Find the Action indicated by “In Progress”
  2. Select Remove on the row of the approver you want to remove
  3. Select Select
  4. Select Save

Questions?

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