Unidentified Receipts are incoming funds received by Stanford that cannot be reconciled and applied back to an organization or specific receiving account. Unidentified Receipts occur when the Office of the Treasurer or Payment Services did not receive valid remittance details with the incoming payment. The receipt cannot be applied to the proper organization without these details. Unidentified Receipts can be received by Stanford in both paper (checks) and electronic (Automated Clearing House ACH credits or wire transfers) format. To ensure that incoming electronic payments made to the university are properly identified and booked, refer to Topic Overview: Incoming Wire Transfer and ACH Payment and Resource: Wiring Instructions.
Locating and Claiming Unidentified Receipts
While the Office of the Treasurer (OOT) and Payment Services continues to identify and apply incoming receipts using automated and manual processes, the Unidentified Receipts site includes instructions that are designed to complement these processes. The secure portal on this site allows users to locate and claim their unapplied receipts in a timely fashion. Users will need to have a valid SUNet ID and have completed the Financial Stewardship Expectations course (FIN-PROG-0020) to access the portal. For further details regarding access and instructions, review How To: Claim Unidentified Receipts.
When a receipt is claimed for an award, an email will be sent to the award owner for review and approval. If the claim is approved, an automated transaction will be generated in Oracle and the receipt will be viewable in Oracle Business Intelligence (OBI) Financial reports the next business day. If the claim is rejected, the status of the receipt in Unidentified Receipts will change from "In Process" to available for "Claim."