The extent of updates that can be made to a supplier or payee record in the university's supplier/payee database and who can make them depends on the supplier or payee type. (e.g., domestic individual, foreign individual, domestic company or foreign company). Refer to the supplier types below for details.

Changes to contact information or a default payment method (check or ACH) should be made directly by the supplier or payee by contacting the Financial Support Center.  After contacting the Financial Support Center, the supplier or payee will be sent a link to access the Supplier Payee Request Portal to submit data securely.

For more information, refer to How to: Complete a Request for Confidential Information in the Stanford Supplier and Payee Request Portal.

Note: Domestic visitors who meet certain requirements may be reimbursed for their travel expenses through Digital Payments, the recommended reimbursement method, which does not require setup in Stanford’s Supplier and Payee Request Portal. To learn more about what qualifies for Digital Payments, how to access it in the Expense Requests System, and what’s different about the Digital Payments  reimbursement process, visit the Digital Payments Topic Overview on Fingate.

Once an individual is paid via a digital payment, they are added to the university’s database.

Suppliers or Payees that Joined Stanford Prior to November 2019

Changes to contact information or a default payment method (check or ACH) should be made directly by the supplier or payee by contacting the Financial Support Center. After contacting the Financial Support Center, the supplier or payee will be sent a link to access the Supplier Payee Request Portal to submit data securely.

For more information, refer to How To: Complete a Request for Confidential Information in the Stanford Supplier and Payee Request Portal.

Suppliers or Payees that Joined Stanford After November 2019

Suppliers or payees of this type can update and maintain their information without having to contact a university representative. Suppliers or payees should log in to their company profile in the Stanford Supplier and Payee Registry and initiate and submit a change request. 

Refer to the Add or Edit Profile Details section of the Learning: Supplier and Payee Registry Quick Reference Guide for instructions on initiating and submitting a change request.

A select group of suppliers or payees of this type that joined Stanford before November 2019 have their details uploaded to the Stanford Supplier and Payee Registry. The supplier or payee should contact the Financial Support Center to confirm they are in this group.

Changes to contact information or a default payment method (check or ACH) should be made directly by the supplier or payee by contacting the Financial Support Center.  After contacting the Financial Support Center, the supplier or payee will be sent a link to access the Supplier Payee Request Portal to submit data securely.

For more information, refer to How to: Complete a Request for Confidential Information in the Stanford Supplier and Payee Request Portal.

Note: Domestic visitors who meet certain requirements may be reimbursed for their travel expenses through Digital Payments, the recommended reimbursement method, which does not require setup in Stanford’s Supplier and Payee Request Portal. To learn more about what qualifies for Digital Payments, how to access it in the Expense Requests System, and what’s different about the Digital Payments  reimbursement process, visit the Digital Payments Topic Overview on Fingate.

Once an individual is paid via a digital payment, they are added to the university’s database.

Changes to contact information or a default payment method (check or ACH) should be made directly by the supplier or payee by contacting the Financial Support Center.  After contacting the Financial Support Center, the supplier or payee will be sent a link to access the Supplier Payee Request Portal to submit data securely.

For more information, refer to How to: Complete a Request for Confidential Information in the Stanford Supplier and Payee Request Portal.

Note: Domestic visitors who meet certain requirements may be reimbursed for their travel expenses through Digital Payments, the recommended reimbursement method, which does not require setup in Stanford’s Supplier and Payee Request Portal. To learn more about what qualifies for Digital Payments, how to access it in the Expense Requests System, and what’s different about the Digital Payments  reimbursement process, visit the Digital Payments Topic Overview on Fingate.

Once an individual is paid via a digital payment, they are added to the university’s database.