A Statement of Work (SOW) is a document included with all contracts that details the business terms (price, timing, scope, etc.) of the work to be performed by the supplier or independent contractor. It might also be referred to as a “Scope of Work,” “Proposal,” “Bid,” “Letter of Assignment,” “Engagement Letter,” “MOU,” “Service Description,” or “Requirements” document.
Typically, departments consult directly with the supplier representative or independent contractor regarding development of a specific SOW. The SOW identifies key indicators that help monitor project status and provide early warnings of a project moving off target. The time spent creating and agreeing to the SOW will significantly improve the likelihood of a successful project.
FMS provides an optional Statement of Work (SOW) template that departments and suppliers can use to facilitate the contract process.
An SOW, proposal, and/or draft agreement must be attached to the contract request within SmartMart Contracts as well as to the purchase requisition associated with a contract if pricing is fragmented across these multiple documents.
When the contract request is associated with an existing University-Wide Agreement (MSA), the SOW is attached using the Statement of Work contract type within the SmartMart request form. Refer to Topic Overview: Contracts for more information.
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