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Payment Handling Methods and Processing Times

When submitting requests for invoice payments, reimbursements, advances or non-PO (purchase order) payments, payment handling methods and processing times vary and fees may apply.

Standard processing time begins when the invoice is received by Accounts Payable (AP) and ends when payment is set up according to the terms of the purchase order.

The time associated with delivery of payment (e.g., U.S. mail delivery) is not included in processing times below.

Payment Handling Processing Time Fee
Standard 6 to 7 business days none
Rush Processed and paid in 1 to 2 business days $35
Will Call (Campus and Redwood City) Processed and paid in 1 to 2 business days $35
Wire Processed and paid in 1 to 2 business days $35

Refer to How to: Upload an Invoice or How To: Mail an Invoice to Accounts Payable for instructions on submitting invoices and specifying handling.

The processing time for payments associated with Expense Requests transactions begins on the date the transaction is approved by the department (not the transaction date or origination date) and ends when the payment is issued. New payee set-up requests may add an extra day to the processing time.

Payment Handling Fee Processing Time
Standard (U.S. mail, ACH) none

The Business Expense team is currently auditing and processing transactions that have been approved by departments within:

4-7 Business Days

Wire $35
Foreign Draft $35
Rush $35 1 to 2 business days (plus U.S. mail or bank processing time)

If you request will call payment handling, you will receive an email notification when your check is available for pickup at the specified location.

During COVID-19, only will call - Redwood City campus is open.

Payments Services Will Call at Redwood City Campus

Monday to Friday
By appointment only

Accounts Payable Will Call checks may be picked up at the Stanford Redwood City campus by appointment only, due to operational adjustments related to COVID-19.

To request a Will Call check, follow the steps in How To Request Rush and Will Call Payments. When the check is ready, a “ready for pickup” email will be sent to the requester listed on the transaction, to arrange a pickup date and time when an on-site staff member is available to disburse the check.

Please submit a support request to the Financial Support Center for any needed assistance.

Last Updated: Dec 14, 2022


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