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Payment Handling Methods and Processing Times

When submitting requests for invoice payments, reimbursements, advances or non-PO (purchase order) payments, payment handling methods and processing times vary and fees may apply.

Standard processing time begins when the invoice is received by Accounts Payable (AP) and ends when payment is set up according to the terms of the purchase order.

The time associated with delivery of payment (e.g., U.S. mail delivery) is not included in processing times below.

Payment Handling Processing Time Fee
Standard 6 to 7 business days none
Rush Processed and paid in 1 to 2 business days $35
Will Call (Redwood City) Processed and paid in 1 to 2 business days $35
Wire Processed and paid in 1 to 2 business days $35

Refer to How to: Upload an Invoice or How To Email or Mail an Invoice to Accounts Payable for instructions on submitting invoices and specifying handling.

The processing time for payments associated with Expense Requests transactions begins on the date the transaction is approved by the department (not the transaction date or origination date) and ends when the payment is issued. New payee setup requests may add an extra day to the processing time.

Payment Handling Fee Processing Time
Standard (U.S. mail, ACH) none

The Business Expense team is currently auditing and processing transactions that have been approved by departments within:

1 to 3 business days

Wire $35
Rush $35 1 to 2 business days (plus U.S. mail or bank processing time)

Payment Services Will Call at Redwood City Campus
  • To request a Will Call check and view the details, please follow the steps in How To Request Rush and Will Call Payments. When the check is ready, a Will Call Check Notification email will be sent to the requester listed on the transaction.
  • The Will Call Check Notification email provides information and instructions about each of the delivery options, which include FedEx, Standard USPS, or in-person pickup at the Stanford Redwood City campus (via appointment).

For assistance, please submit a support request to the Financial Support Center.

Last Updated: Jun 4, 2024

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