iProcurement Non-Catalog Request Type Definitions

This request type is used to purchase goods where there will be multiple deliveries and payments incurred over a period of time and with a maximum dollar value. 

Examples include: Regularly scheduled landscaping services, repeated or frequent purchases for items such as gases, standing orders for a laboratory.

This request type is used to purchase equipment or material which meet certain qualifying criteria such as cost or value equal to or above $5,000 with a useful life of more than one year and a tangible item that is stand-alone and moveable. 

This is equipment or material that is generally purchased, fabricated, leased, or donated, sponsor-owned or sponsor-provided equipment (regardless of cost), as well as vehicles. For more information see the Topic Overview: Purchase Capital Equipment.

Examples include: Equipment, machinery, cars, heating and electrical equipment, computers,  built-in shelves and cabinets, and parts for a prototype fabrication.

This request type is used for the construction of buildings, facilities and infrastructure construction projects on Stanford University and are under the purview of the Land, Buildings and Real Estate Department.  For more information see the Topic Overview: Capital Projects.

Examples include: Renovation projects, large scale space reconfiguration (walls coming down or walls going up), bathroom or kitchen full renovations, large scale public space renovations such as halls, office suites and classrooms, student and faculty housing renovations.

This type of Non-Catalog Request may need to be initiated in SmartMart Contracts. To learn more, review Learn About: SmartMart Contracts.

This request type is used to adjust non-catalog purchase orders for goods, including radioactive materials. Learn more about managing an active purchase order on: Topic Overview: Purchase Order Process.

Examples include: 

• A customized clothing order took longer than expected and the Project Task Award (PTA) must be changed
• There is a need for additional items for an event and additional funding is necessary
• There is an increase in lab supply pricing and the funds on the Purchase Order (PO) are currently insufficient to pay the invoice

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to adjust real estate lease contracts. To learn more review Topic Overview: Lease or Rent Real Estate.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to adjust real estate lease contracts. To learn more review Topic Overview: Lease or Rent Real Estate. 

This request type is used to request an amendment or a Project Task Award (PTA) change on a subaward agreement. Subaward amendments are processed by the Office of Sponsored Research (OSR). For information, refer to Modifying an Existing Subaward.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to purchase consultant services which are considered by the university to be exceptionally qualified, by education or experience in a particular field, to render services or give advice that is unavailable from an employee of the university. Learn more about consultants on Topic Overview: Purchase Services.

This request type is used to purchase tangible items such as supplies, materials, or equipment. Learn more on Topic Overview: Purchase Goods.

Examples include: products available off the shelf such as office supplies, research, or lab materials.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to purchase an agreement to rent, borrow or use a piece of equipment (identified asset). 

Examples include: a medical device, vehicle, or copier.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used for agreements in which Stanford funds are used, to rent or control specifically identified property outside of the historic and Stanford Redwood City campuses, for a specific period greater than one month.

Examples include: land, buildings or a portion of a building.

This request type is used to purchase radioactive items. Only authorized users with a Controlled Radioactive Authorization (CRA) number are allowed to purchase radioactive items. This CRA number is obtainable from Stanford's Health Physics Inspection Station. Learn more on Topic Overview: Purchase Goods. 

Examples include: Radioactive Biochemical reagents, Radioactive Cell culture media, Luminescent Kinase Assay. 

This request type is used to purchase a service or transaction where work or action is performed and there may not be a physical good.  Learn more on Topic Overview: Purchase Services.

Examples include: labor (non-temporary employees), business services, and equipment maintenance. 

Services that require a contract must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used when a portion of Stanford's sponsored project is passed through to another entity in order to complete a portion of the sponsored project's scope of work. This does not include payments to a contractor or payments to an individual that is a beneficiary of a program.

Subawards are administered by the Office of Sponsored Research (OSR), and payments, for information, refer to Subaward Resources.