iProcurement Non-Catalog Request Types

Standard Blanket purchase orders should be limited to very specific cases such as recurring deliveries or if the school or unit needs to frequently place complex orders directly through a supplier's website and a blanket PO would be more efficient. 

Examples include: Weekly gas deliveries and DNA sequencing or oligos. 

Below are best practices for creating and managing Standard Blanket transactions:

• New Standard Blanket requests: Standard Blanket purchase requisitions should be adequately funded to cover recurring deliveries of goods. A new purchase requisition should be created for any new transactions.
• Managing an existing Standard Blanket PO: Departments should frequently review invoices to ensure:
  • Goods were delivered and correctly invoiced
  • There are sufficient funds remaining. A new Standard Blanket purchase requisition should be created if there are no remaining funds available on the existing Standard Blanket PO.
  • The PTA(s) are still valid. To change a PTA, refer to How To: Change a PTA on an Approved Purchase Order
• Finally Close a Blanket PO: Once the Blanket PO is completed or inactive, finally close the blanket PO to relieve any remaining commitments

This request type is used to purchase equipment or material which meet certain qualifying criteria such as cost or value equal to or above $5,000 with a useful life of more than one year and a tangible item that is stand-alone and moveable. 

This is equipment or material that is generally purchased, fabricated, leased, or donated, sponsor-owned or sponsor-provided equipment (regardless of cost), as well as vehicles. For more information see the Topic Overview: Purchase Capital Equipment.

Examples include: Equipment, machinery, cars, heating and electrical equipment, computers,  built-in shelves and cabinets, and parts for a prototype fabrication.

This request type is used for the construction of buildings, facilities and infrastructure construction projects on Stanford University and are under the purview of the Land, Buildings and Real Estate Department.  For more information see the Topic Overview: Capital Projects.

Examples include: Renovation projects, large scale space reconfiguration (walls coming down or walls going up), bathroom or kitchen full renovations, large scale public space renovations such as halls, office suites and classrooms, student and faculty housing renovations.

This type of Non-Catalog Request may need to be initiated in SmartMart Contracts. To learn more, review Learn About: SmartMart Contracts.

This request type is used to adjust non-catalog purchase orders for goods, including radioactive materials. Learn more about managing an active purchase order on: Topic Overview: Purchase Orders.

Examples include: 

• A customized clothing order took longer than expected and the Project Task Award (PTA) must be changed
• There is a need for additional items for an event and additional funding is necessary
• There is an increase in lab supply pricing and the funds on the Purchase Order (PO) are currently insufficient to pay the invoice

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to adjust real estate lease contracts. To learn more review Topic Overview: Equipment Leases. 

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to adjust real estate lease contracts. To learn more review Topic Overview: Lease or Rent Real Estate. 

This request type is used to request an amendment or a Project Task Award (PTA) change on a subaward agreement. Subaward amendments are processed by the Office of Sponsored Research (OSR). For information, refer to Modifying an Existing Subaward.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to purchase consultant services which are considered by the university to be exceptionally qualified, by education or experience in a particular field, to render services or give advice that is unavailable from an employee of the university. Learn more about consultants on Topic Overview: Purchase Services.

This request type is used to purchase tangible items such as supplies, materials, or equipment. Learn more on Topic Overview: Purchase Goods.

Examples include: products available off the shelf such as office supplies, research, or lab materials.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used to purchase an agreement to rent, borrow or use a piece of equipment (identified asset). 

Examples include: a medical device, vehicle, or copier.

This type of Non-Catalog Request must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used for agreements in which Stanford funds are used, to rent or control specifically identified property outside of the historic and Stanford Redwood City campuses, for a specific period greater than one month.

Examples include: land, buildings or a portion of a building.

This request type is used to purchase radioactive items. Only authorized users with a Controlled Radioactive Authorization (CRA) number are allowed to purchase radioactive items. This CRA number is obtainable from Stanford's Health Physics Inspection Station. Learn more on Topic Overview: Purchase Goods. 

Examples include: Radioactive Biochemical reagents, Radioactive Cell culture media, Luminescent Kinase Assay. 

This request type is used to purchase a service or transaction where work or action is performed and there may not be a physical good.  Learn more on Topic Overview: Purchase Services.

Examples include: labor (non-temporary employees), business services, and equipment maintenance. 

Services that require a contract must be initiated in SmartMart Contracts. To learn more review Learn About: SmartMart Contracts.

This request type is used when a portion of Stanford's sponsored project is passed through to another entity in order to complete a portion of the sponsored project's scope of work. This does not include payments to a contractor or payments to an individual that is a beneficiary of a program.

Subawards are administered by the Office of Sponsored Research (OSR), and payments, for information, refer to Subaward Resources.