Follow these instructions to view the status of your procurement contract request in SmartMart Contracts.
Before You Start
Before You Start
- As needed, review the demo for Contract Request Status in the SmartMart Contracts System: Learning Supplements.
- To view the status of a Requisition or a Purchase Order related to the contract request, use the Requisition and Purchase Orders Query Tool (must login to Oracle to access via this link).
- Enter ofweb.stanford.edu in the browser
- Select Login
- As prompted, log in using SUNet ID and password
- Select SU Internet Procurement
- Select SmartMart Catalog Supplier & Contracts
- Hover over the Award Icon on the far left
- Hover over Search to be able to select Search Contracts
- In the search page: enter the Contract Name, Contract Number or 2nd Party Name (Supplier)
Example of Search Results:
Contracts meeting the search criteria are included in the Contract Search Results. Click on Open Summary on the far right to identify the Contract Advisor for this contract file.
- View the status of the contract request or contract. Possible statuses are listed in Topic Overview: Contracts.
- View the Contract Advisor on the pop up Summary
As needed, contact the assigned Contract Advisor. See How to: Use Message Tools Within SmartMart Contracts
- Within the Contract file itself, go to the Approvals section and see the current approval routing:
Note: If the status of the contract is Out For Signature and with the supplier, then it is recommended to contact the supplier to facilitate the eSign process. To determine the current state of the contract’s signatures, view the eSignature tab and select the info icon (to view the time stamp), as shown below:
What Happens Next?
- As needed, contact the assigned Contract Advisor for the contract. See How to: Use Message Tools Within SmartMart Contracts for step by step instructions.
